IT Data Centre Servicing and Maintenance Contract Aberdeen
The University of Aberdeen are looking to appoint a single supplier for support, servicing and maintenance.
Contract Notice (below OJEU threshold)
Section I: Contracting Change authority
I.1) Name and addresses
University of Aberdeen
University Office, King’s College
Aberdeen
AB24 3FX
UK
Telephone: +44 1224274467
E-mail: E-SOURCING@ABDN.AC.UK
NUTS: UKM50
Internet address(es)
Main address: http://www.abdn.ac.uk/procurement
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00102
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IT Data Centre Servicing & Maintenance – University of Aberdeen
Reference number: AU19/43
II.1.2) Main CPV code
50312310
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Aberdeen Data Centre is located in the Edward Wright Building on the Old Aberdeen campus. The Data Centre was refurbished in 2013 to create a Shared Services data centre facility for three North-East Scotland education institutions: University of Aberdeen, North-East Scotland College and Robert Gordon University.
The University of Aberdeen are looking to appoint a single supplier for the support, servicing and maintenance of the following elements within our IT data centre.
– Freecool Evaporative Cooling system
– VESDA Fire suppression and fire alarm
– APC Symettra PX250 UPS
– APC Structureware Expert / Netbotz Monitoring systems
II.1.6) Information about lots
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV code(s)
50312600
50312610
II.2.3) Place of performance
NUTS code:
UKM50
II.2.4) Description of the procurement
The University of Aberdeen Data Centre is located in the Edward Wright Building on the Old Aberdeen campus. The Data Centre was refurbished in 2013 to create a Shared Services data centre facility for three North-East Scotland education institutions: University of Aberdeen, North-East Scotland College and Robert Gordon University.
The University of Aberdeen are looking to appoint a single supplier for the support, servicing and maintenance of the following elements within our IT data centre.
– Freecool Evaporative Cooling system
– VESDA Fire suppression and fire alarm
– APC Symettra PX250 UPS
– APC Structureware Expert / Netbotz Monitoring systems
II.2.5) Award criteria
Criteria below:
Quality criterion: Tender Proposal & Experience / Weighting: 30
Quality criterion: Support & Escalation / Weighting: 10
Price / Weighting: 60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract will be for 1 year in the first instance with 2 optional extensions, each of 1 year, subject to satisfactory performance and mutual agreement.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: No
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
ESPD Section 4B – Financial Years – Minimum levels of standards possibly required: All financial information must be provided for the most current previous two reported financial years.
ESPD Question 4B1.1 (Minimum standards) Turnover should be up to twice the estimated contract value over the past two financial years. However, the client reserves the right to review and consider all supporting financial information in this regards.
ESPD Questions 4B5.1 and 4B5.2 – Insurance requirements
During the term of the Contract and for a period of five years thereafter, the Supplier shall effect and maintain in force, with a reputable insurance company, a policy or policies of insurance covering all matters which are the subject of indemnities under the Contract including Product Liability insurance to a minimum sum of GBP 10M and Employers Liability insurance to a minimum sum of GBP 5M, in each case in respect of any one incident and unlimited as to the number of incidents unless otherwise agreed by the Client in writing. Where the Contract relates to Professional Services, the Supplier shall maintain in force with reputable insurers Professional Liability insurance in the sum not less than GBP 5M in respect of any one incident and unlimited as to numbers of claims. The Client reserves the right to require adjustments to such insurance cover if they consider that to be necessary.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 18/06/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date: 18/06/2019
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 13683. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:585190)
VI.4) Procedures for review
VI.4.1) Review body
University of Aberdeen
University Office, King’s College
Aberdeen
AB24 3FX
UK
Telephone: +44 1224274467
Internet address(es)
URL: http://www.abdn.ac.uk/procurement
VI.5) Date of dispatch of this notice
28/05/2019