IT End User Devices – Invitation to Tender

IT End User Devices – Invitation to Tender

Windows OS Devices and Peripherals – Lot No: 1.

United Kingdom-Reading: Computer equipment and supplies

2020/S 250-626770

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
NUTS code: UKJ11 Berkshire
Postal code: RG2 9AX
Country: United Kingdom
Contact person: Secretary to ITT310
E-mail: sec310@ecmwf.int
Internet address(es):
Main address: https://www.ecmwf.int/

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.ecmwf.int/en/about/suppliers
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

European institution/agency or international organisation

I.5)Main activity

Other activity: Meteorological services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ECMWF/ITT/2020/310 Procurement of IT End User Devices

 

Reference number: ECMWF/ITT/2020/310

II.1.2)Main CPV code

30200000 Computer equipment and supplies

II.1.3)Type of contract

Supplies

II.1.4)Short description:

This ITT has been issued for the purposes of obtaining proposals from suppliers for the procurement of IT End User Devices. This ITT will result in the setting up of a framework contract with up to four suppliers under each lot, which will be invited to compete for future purchases of similar types of equipment to those specified in Annex 1 of the ITT document. The initial framework will be for 3 years with the possibility of extension for a further 2 years. ECMWF may reopen the competition at a later date to add additional suppliers to the framework on the same conditions. Tenderers may elect to tender for Lot 1, Lot 2 or for both lots. For the avoidance of doubt, ECMWF shall be permitted to award a contract for one or for both lots on the basis of the tenders submitted.

 

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 2
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Windows OS Devices and Peripherals

 

Lot No: 1

II.2.2)Additional CPV code(s)

30200000 Computer equipment and supplies

II.2.3)Place of performance

NUTS code: DE DEUTSCHLAND
NUTS code: IT ITALIA
NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

See ITT document.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Tenderer’s credentials (incl. track record and financial status) / Weighting: 10
Quality criterion – Name: Quality of proposal (see ITT document for details) / Weighting: 30
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The initial framework will be for 3 years with the possibility of extension for a further 2 years.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenders must be submitted according to the instructions in the ITT document by email to: itt310@ecmwf.int

 

II.2)Description

II.2.1)Title:

IOS and macOS Devices

 

Lot No: 2

II.2.2)Additional CPV code(s)

30200000 Computer equipment and supplies

II.2.3)Place of performance

NUTS code: DE DEUTSCHLAND
NUTS code: IT ITALIA
NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

See ITT document.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Tenderer’s credentials (incl. track record and financial status) / Weighting: 10
Quality criterion – Name: Quality of proposal (see ITT document for details) / Weighting: 30
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The initial framework will be for 3 years with the possibility of extension for a further 2 years.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tenders must be submitted according to the instructions in the ITT document by email to: itt310@ecmwf.int

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/01/2021
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 28/01/2021
Local time: 14:00
Place:

Reading, UK.

 

Information about authorised persons and opening procedure:

Not applicable.

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

 

The procurement for the contract will be conducted in accordance with ECMWF’s procedures as set out in ECMWF’s Invitation to Tender document, which will be available on ECMWF’s website at https://www.ecmwf.int/en/about/suppliers and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction.

Tenders must be submitted by email as described in the ITT document. Hard copy (paper) submissions will not be accepted.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/en/about/suppliers

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

See instructions on ECMWF’s Suppliers web page: https://www.ecmwf.int/en/about/suppliers

 

VI.4.4)Service from which information about the review procedure may be obtained

Official name: European Centre for Medium-Range Weather Forecasts (ECMWF)
Postal address: Shinfield Park
Town: Reading
Postal code: RG2 9AX
Country: United Kingdom
Internet address: https://www.ecmwf.int/en/about/suppliers

VI.5)Date of dispatch of this notice:

18/12/2020