IT FM Services – Durham University

Durham: IT services: consulting, software development, Internet and support

Durham University is seeking to appoint an experienced partner to provide IT infrastructure management

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Durham University
Procurement Service, Mount Joy Block 4, Stockton Road
For the attention of: Rachael Scott
DH1 3UZ Durham
UNITED KINGDOM
Telephone: +44 1913344541
E-mail: rachael.scott@durham.ac.uk
Fax: +44 1913344539

Internet address(es):

General address of the contracting authority: www.durham.ac.uk

Address of the buyer profile: http://www.acquire.durham.ac.uk/Acquire/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=1910

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Body governed by public law

 

I.3)Main activity

Education

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

 

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

OJEU11-084 – IT FM Services.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Various sites within Durham University inlcuding Durham and Stockton areas.
NUTS code UKC1

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

 

II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreementDuration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 480 000 GBP

 

II.1.5)Short description of the contract or purchase(s)

Durham University is seeking to appoint an experienced partner to provide IT infrastructure management, customer service and support as well as project management and consultancy expertise to facilitate the ongoing development of bespoke information systems. It is the intention of the University to award the contract for a maximum period of 3 years, an initial period of 2 years with a possible extension of one.
The Universitys preferred solution is to award the contract to possibly one supplier; however the University reserves the right to review all different solutions, if the preferred solution does not prove to be the best value for money.
To apply please visit: http://www.acquire.durham.ac.uk/Acquire/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=1910.

 

II.1.6)Common procurement vocabulary (CPV)

72000000, 72500000, 72600000

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

 

II.1.8)Lots

This contract is divided into lots: no

 

II.1.9)Information about variants

Variants will be accepted: yes

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is for the initial period of two years with the option to extend for a further year. Contract Value 160 000 GBP for 3 years = 480 000 GBP. The value of the contract may decrease in year 3 as the University may consider bring part of the service in-house during this time.

 

II.2.2)Information about options

Options: no

 

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.7.2012. Completion 30.6.2015

 

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Requested in Pre-Qualification Questionnaire.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Requested in Pre-Qualification Questionnaire.
Please go to the following link to see the Durham University exclusion criteria document: http://www.acquire.durham.ac.uk/Acquire/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=1910

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Requested in Pre-Qualification Questionnaire.
Please go to the following link to see the Durham University exclusion criteria document: http://www.acquire.durham.ac.uk/Acquire/DisplayModules/TradeModules/Negotiations/Opportunities/ViewOpportunityEvent.aspx?EventID=1910

 

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

 

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

 

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

 

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The University reserves the right to undertake an eAuction.

 

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

OJEU11-084

 

IV.3.2)Previous publication(s) concerning the same contract

no

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.1.2012
Payable documents: no

 

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2012

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.2.2012

 

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Date: 26.3.2012
Place:As in 1 above.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised University personnal using the eSourcing system.

 

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2014.

 

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

 

VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

As in section V1.4.2 below

 

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

As in section I – I.1 above

 

VI.5)Date of dispatch of this notice:

23.11.2011