IT Hardware and Consumables Tender

Lot 1: Hardware – Notebooks – Desktops – Displays – Printing.

United Kingdom-London: Computer-related equipment

2016/S 174-313569

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Go-Ahead Holding Limited
4 Matthew Parker Street, Westminster
For the attention of: Damilola Adefeyisan
SW1H 9NP London
United Kingdom
E-mail: damilola.adefeyisan@go-ahead.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: yes

Govia Thameslink Railway Limited
3rd Floor, 41-51 Grey Street
NE1 6EE Newcastle upon Tyne
United Kingdom

London and South Eastern Railway Limited
3rd Floor, 41-51 Grey Street
NE1 6EE Newcastle upon Tyne
United Kingdom

London Midland
3rd Floor, 41-51 Grey Street
NE1 6EE Newcastle upon Tyne
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

For the Provision of IT Hardware and Consumables Goods and Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 2 000 000 and 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

For the Provision of IT Hardware and Consumables Goods and Services.

II.1.6)Common procurement vocabulary (CPV)

30230000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This tender is for the Provision of IT Hardware and Consumables Goods and Services.
Lot 1: Hardware
— Notebooks
— Desktops
— Displays
— Printing
Lot 2: Consumables
Categories under consumables will include:
— Audiovisual (AV)
— Cables and Power
— Components
— Media
— Office products
— Storage
— Peripherals
Lot 3: All of the above.
Estimated value excluding VAT
Range: between 2 000 000 and 4 000 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Hardware

1)Short description:

To include Notebooks, Desktops, Display Screens, Desktop printers.

2)Common procurement vocabulary (CPV)

30230000

Lot No: 2 Lot title: Consumables

1)Short description:

Categories to include
— Audiovisual (AV)
— Cables and Power
— Components
— Media
— Office products
— Storage
— Peripherals.

2)Common procurement vocabulary (CPV)

30230000

Lot No: 3 Lot title: Hardware and Consumables

1)Short description:

Hardware
— Notebooks
— Desktops
— Displays
— Printing
Consumables
Categories under consumables will include:
— Audiovisual (AV)
— Cables and Power
— Components
— Media
— Office products
— Storage
— Peripherals

2)Common procurement vocabulary (CPV)

30230000

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions:

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These will be set out in the PQQ documents that will be issued using our e-Tendering tool IASTA.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be set out in the PQQ documents that will be
issued using our e-Tendering tool IASTA.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: These will be set out in the PQQ documents that will be
issued using our e-Tendering tool IASTA.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

IV.3.4)Time limit for receipt of tenders or requests to participate

20.9.2016

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information:

The tender will be conducted using our e-Tendering tool, IASTA SmartSource.
Surveys required to be completed include:
Acknowledgement and Confidentiality
Pre Qualification Questionnaire
Form of e-Tender Sealed Bid — for shortlisted suppliers
Survey for Provision of IT Hardware and Consumables Goods and Services (ITT) — for shortlisted suppliers
Documents to be shared include:
PQQ Information Pack
Invitation to Tender document
Go-Ahead Group Terms and Conditions of contract
Bid Sheet
Specifications
Other relevant information.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Utility will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum period of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before a contract is entered into. The Utilities Regulations 2006 (SI 2006/6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.9.2016

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