IT Hardware and Services – Request for Information

IT Hardware and Services – Request for Information

UCL is issuing this request for information to obtain details regarding IT hardware, accessories and associated services.

United Kingdom-London: Office and computing machinery, equipment and supplies except furniture and software packages

2020/S 079-187563

Prior information notice

This notice is for prior information only

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: University College London
Postal address: Gower Street
Town: London
NUTS code: UKI
Postal code: WC1E 7HB
Country: United Kingdom
Contact person: Procurement Services
E-mail: tenders.procurement@ucl.ac.uk
Internet address(es):Main address: https://in-tendhost.co.uk/ucl/aspx/Home

I.2)Information about joint procurement

I.3)Communication

Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Other type: Higher education/research

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Request for Information for Hardware and Hardware Services

Reference number: UCL-PROC-1205a

II.1.2)Main CPV code

30000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

UCL is issuing this request for information (RFI) to obtain details regarding IT hardware, accessories and associated services. This is not an invitation to tender (ITT), nor is it a request for proposal (RFP). This is a request for information (RFI) only. This RFI is issued for the purpose of conducting a soft market testing exercise and does not constitute any commitment by UCL to undertake any public procurement exercise in the future. The RFI document provides an overview of the scope and intent of a future tendering opportunity in advance of the release of the formal contract notice and invitation to tender documentation to vendors. UCL may use the information gained from this RFI to help develop and shape its requirements and invitation to tender documentation. For the avoidance of doubt, any requirements, either stated in this document or that may be inferred from what follows, may be subject to change and will be superseded by the content of the full invitation to tender (ITT) document which will be released once the formal contract notice for this procurement has been issued. Interested parties will not be prejudiced by any response or failure to respond to the soft market testing exercise and a response to this RFI does not guarantee any invitation to participate in this soft market testing exercise or any future public procurement process that UCL may conduct. This RFI notice does not constitute a call for competition to procure any services, supplies or works for UCL. Any procurement of any services, supplies or works by UCL in due course will be carried out in a separate procurement exercise. UCL is not a contracting authority or a body governed by public law as defined by the Public Contracts Regulations 2015. This procurement process is not regulated by EU or UK public procurement law. Where UCL advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. UCL reserves its rights in full to adapt or step outside the procedures in the procurement legislation as UCL considers necessary.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

30000000
72000000
50000000
51000000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Purpose of the RFI UCL wants to understand the what is available in the market prior to carrying out a tender exercise. UCL’s Aims:

1) a revised purchasing policy that makes it easier and consistent for staff to purchase via UCL negotiated contracts;

2) hardware purchases via other routes: the reduction of UCL staff being able to procure hardware devices via purchase cards or by personal payment and reclaim via expenses;

3) a new recycle and disposal policy: this will help ISD to implement a ‘re-cycled’ asset pool and secure disposal process that complies with UCLs sustainability policy. Reducing UCL spend on new equipment and the risk of devices disappearing and the potential data protection breaches;

4) delivery of training for hardware purchasing: as a minimum this would need to be delivered to Departmental Administrators and IT managers;

5) secure the best hardware offering for users at the best price for devices, accessories and services UCL Requirements UCL is seeking to procure the following items:

• Windows, Linux and Apple Notebooks, tablets, desktops, monitors, docks, computer accessories UCL expects the majority of purchases to be in small quantities and delivered to both personal addresses and UCL locations. UCL expects high quantities of orders for building refurbishments and annual summer teaching refresh programmes where over 300 devices are bought at once. Systems currently used at UCL, that would need to be integrated with are:

• Science Warehouse and Oracle Financials for hardware procurement,

• UCL asset management system is SNOW asset management if you require further information please register your interest on inTend and download the request for information document with project reference UCL-PROC-1205a. All correspondence should be sent via the inTend system https://intendhost.co.uk/ucl/aspx/Home

II.2.14)Additional information

II.3)Estimated date of publication of contract notice:

20/04/2020

Section IV: Procedure

IV.1)Description

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:

UCL is not a contracting authority or a body governed by public law as defined by the Public Contracts Regulations 2015. This procurement process is not regulated by EU or UK public procurement law. Where UCL advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. UCL reserves its rights in full to adapt or step outside the procedures in the procurement legislation as UCL considers necessary.

VI.5)Date of dispatch of this notice:

21/04/2020