IT Hardware and Software Tender Belfast
This procurement relates to an infrastructure re-fresh of the IT environment at the contracting entity’s premises, including the provision of new hardware and software platforms to support its business requirements.
UK-Belfast: IT services: consulting, software development, Internet and support
Contract notice – utilities
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Belfast Harbour Commissioners
Harbour Office, Corporation Square
For the attention of: John Campbell
BT1 3AL Belfast
Telephone: +44 2890554422
Fax: +44 2890554411
General address of the contracting entity: http://www.belfast-harbour.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: Belfast Harbour Commissioners
Harbour Office, Corporation Square
For the attention of: Financial Controller
BT1 3AL Belfast
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Clarendon Dock and Milewater Basin, Belfast.
NUTS code UKN01
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
This procurement relates to an infrastructure re-fresh of the IT environment at the contracting entity’s premises, including the provision of new hardware and software platforms to support its business requirements. The proposed contract covers four discrete elements:
(a) design of infrastructure;
(b) hardware supply;
(c) software supply; and
(d) installation services and support. At the invitation to tender stage of the process, qualified tenderers will be provided with the contracting entity’s specific functionality requirements in relation to its IT infrastructure, in relation to which tenderers will be asked to provide their design and technical specifications for hardware, software and services to deliver the composite solution to the contracting entity.
Tenderers should note that at this stage they will be asked to provide separate proposals for delivery of:
(b) software solutions; and
(c) services, and, subject to the terms of the invitation to tender and the contracting entity’s discretion, the contracting entity reserves the right to benchmark the prices proposed by tenderers for supply of each of the hardware and/or software solutions identified by the tenderer against the prices which could be achieved by the contracting entity sourcing the same hardware and/or software solutions (specific to the part number and/or specification identified by the tenderer) directly from suppliers and/or manufacturers and accept (and award a contract in respect of) the provision of services (including design, installation and support) outlined in the tenderer’s response only and separately procure its requirements for the hardware and/or software solutions outlined in the tenderer’s response. By way of indication and approximate estimate only, the contracting entity estimates that the value of the hardware and software required to meet its functional requirements is in the region of GBP 100 000 and services (including design and installation) for the first five (5) years of the contract is GBP 200 000.
II.1.6)Common procurement vocabulary (CPV)
72000000, 72261000, 72266000, 72268000, 72100000, 72251000, 51611100
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
It is anticipated that the contract will commence in March 2013. The contract will be awarded (subject to the conditions and discretion referred to in Section II.1.5 of this notice) for an initial period of five (5) years. The contracting entity will have the option, at its discretion, to extend the contract for up to five (5) further periods of one year each, subject to the terms of the contract and performance of the service provider.
Estimated value excluding VAT
Range: between 300 000,00 and 500 000,00 GBP
II.2.2)Information about options
Description of these options: The contracting entity may at its discretion and subject to the terms of the contract and performance of the service provider extend the contract, beyond the initial five year period, on up to five occasions for one year each time.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting entity reserves the right to require bonds, deposits, guarantees or other forms of undertaking or security to ensure proper contractual performance.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Subject to the status and involvement of the parties, the contracting entity may require the parties to commit to joint and several liability in respect of the contract awarded. Alternatively the contracting entity may require the lead operator to take total responsibility or a consortium to form a legal entity before entering into a contract.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the pre-qualification questionnaire, invitation to tender and contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As specified in the pre-qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The minimum standards to be met by the service provider are specified in full in the Pre-Qualification Questionnaire, and include, without limitation:
(a) the requirement to hold (or obtain) minimum professional indemnity insurance of five (5) million pounds sterling (or equivalent);
(b) a minimum turnover threshold of two (2) million pounds sterling (or equivalent);and
(c) net value of one (1) million pounds sterling (or equivalent).
Information and formalities necessary for evaluating if the requirements are met: The minimum standards to be met by the service provider are specified in full in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate
10.12.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The costs of responding to this notice and participation in the process will be borne by each tenderer. All discussions and correspondence will be deemed strictly subject to contract until a formal contract is entered into. The formal contract shall not be binding until it has been signed and dated by the duly authorised representatives of both parties.
The contracting entity has an IT infrastructure that supports 120 users and 80 concurrent users on its LAN, with a total of 29 servers. The contracting entity will require, as part of its minimum functional requirement for services delivery, on-site response by the services provider within 45 minutes of an issue arising.
Tenderers satisfying the selection criteria at the pre-qualification stage of the process will be afforded the opportunity of a site visit. Further details will be provided by the contracting entity in due course. Subject to a sufficient number of satisfactory responses being received, a maximum of the top 5 ranked tenderers will be invited to tender following the selection stage of this process.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
High Court of Justice in Northern Ireland
BT1 3JF Belfast
Internet address: www.courtsni.gov.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting entity shall, as soon as possible after the decision has been made, inform tenderers of the decision to conclude a contract. A standstill period of 10 days shall then apply during which the contracting entity shall not conclude the contract. Appeals against the decision of the contracting entity to award the contract may be made within this period to the High Court of Justice in Northern Ireland as above.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:9.11.2012