IT Hardware Support Tender Wales

Flexible break-fix contract for hardware support.

United Kingdom-Cardiff: Maintenance and repair of computer equipment

2019/S 059-136595

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Assembly for Wales Commission
National Assembly for Wales, Ty Hywel, Cardiff Bay
Cardiff
CF99 1NA
United Kingdom
Telephone: +44 3002006549
E-mail: helena.heath@assembly.wales
NUTS code: UKL22

Internet address(es):Main address: www.assemblywales.org/abthome/abt-procurement.htm

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0424

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Devolved Legislation

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Hardware Support

Reference number: 1168/HH

II.1.2)Main CPV code

50312000

II.1.3)Type of contract

Services

II.1.4)Short description:

Support of all IT Hardware.

II.1.5)Estimated total value

Value excluding VAT: 320 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

50312000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

The National Assembly for Wales has a requirement to put in place a flexible break-fix contract for hardware support covering a variety of equipment over the life of the contract.

The term of the contract will be for a 4-year period.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 320 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The renewal of the contract opportunity will be published during March 2023.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2014/S 030-048546

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/04/2019

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/05/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 90 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

March 2023.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

VI.3)Additional information:

Suppliers will need to be registered on the Bravo Solution portal in order to obtain the Pre-Qualification Questionnaire (PQQ) and view the supporting Procurement documents. If you are not already registered you can register by going to www.etenderwales.bravosolution.co.uk

It is free to register on this portal. Once registered:

— click the “Open Access PQQs” link,

— click on the relevant PQQ to access the content (pqq_32713 — Hardware Support),

— click the “Express Interest” button in the ‘Actions’ box on the left-hand side of the page. This will move the PQQ into your “My PQQs” page,

— click on the PQQ code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box

— you can now choose to “Reply” to the PQQ and submit your response

Please note that the Procurement documents will be uploaded into the “Supplier Attachments” area under “Settings” for all suppliers to view.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=90053

(WA Ref:90053).

VI.4)Procedures for review

VI.4.1)Review body

National Assembly for Wales Commission
National Assembly for Wales, Ty Hywel, Cardiff Bay
Cardiff
CF99 1NA
United Kingdom
Telephone: +44 3002006549Internet address: www.assemblywales.org/abthome/abt-procurement.htm

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/03/2019