IT Managed Service Tender Coventry

Extracare Charitable Trust are seeking tender responses from suitably qualified companies to supply an IT Managed Service from 3.5.2016 to 30.4.2019.

United Kingdom-Coventry: IT services: consulting, software development, Internet and support

2015/S 229-416812

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Extracare Charitable Trust
7 Harry Weston Road, Binley Business Park, Binley
Contact point(s): Procurement dept
For the attention of: Dave Doughty — Interim Procurement Manager
CV3 2SN Coventry
UNITED KINGDOM
E-mail: david.doughty@extracare.org.uk

Internet address(es):

Address of the buyer profile: https://in-tendhost.co.uk/extracare

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: charitable Trust

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DD-IT Managed Service-Nov-2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: 7 Harry Weston Road, Binley Business Park, Binley, Coventry, CV3 2SN.

NUTS code UKG33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Extracare Charitable Trust are seeking tender responses from suitably qualified companies to supply an IT Managed Service from 3.5.2016 to 30.4.2019. Pending continual, successful contract review this may be extended for 1 year until 30.4.2020, and again for a further 1 year until 30.4.2021.
An actual, thorough description is contained in both PQQ and I.T.T. documents.
The tender process will consist of three (3) stages:
1. PQQ — It is our intention that a Maximum of 10 companies will progress from P.Q.Q. stage to the I.T.T. stage;
2. I.T.T. — It is our intention that a Maximum of 4 companies will progress from I.T.T. stage to Presentation stage. Please note that not all companies who are invited to tender will be asked to present;
3. Presentations — From the Maximum of 4 companies asked to present, it is the intention that a tender winner will be chosen and asked to provide the I.T. Managed Service.

II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 3.5.2016. Completion 30.4.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DD-I.T. Managed Service-Nov-2015

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.12.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.12.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.11.2015