IT Managed Services Tender

IT Managed Services Tender – Viridian Group

To appoint a contractor to provide an IT Managed Service to Viridian Group and its subsidiary businesses.

United Kingdom-Belfast: Computer facilities management services

2018/S 043-095115

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Viridian Group Limited
NI033250
Procurement Section, Greenwood House, 64 Newforge Lane
Contact point(s): Procurement Section
For the attention of: Jim Clendinning
BT9 5NF Belfast
United Kingdom
Telephone: +44 2890385721
E-mail: msprocurement@viridiangroup.co.uk

Internet address(es):

General address of the contracting entity: http://www.viridiangroup.co.uk

Address of the buyer profile: http://www.viridiangroup.co.uk

Electronic access to information: https://procurement.viridiangroup.co.uk

Electronic submission of tenders and requests to participate: https://procurement.viridiangroup.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Electricity

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: yes

msprocurement@viridiangroup.co.uk
NI033250
Greenwood House, 64 Newforge Lane
BT9 5NF Belfast
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

IT Managed Services Reference number: VG18001

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Belfast

NUTS code UKN06

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

To appoint a contractor to provide an IT Managed Service to Viridian Group and its subsidiary businesses. Applicants will be assessed in accordance with the Utilities Contracts Regulations 2016 as amended, on the basis of information provided in response to a pre-qualification questionnaire (“PQQ”) in line with those instructions outlined in the Project Information Memorandum (PIM). Copies of the PIM and PQQ are available on request to msprocurement@viridiangroup.co.uk which will issue login details for electronic access. Completed PQQs must be returned to Viridian electronically at the address above before the deadline specified

II.1.6)Common procurement vocabulary (CPV)

72514000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Further details of the scope are set out in the PIM and PQQ
Estimated value excluding VAT
Range: between 23 000 000,00 and 65 000 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: Please see PIM and PQQ re additional services which Viridian Group will be entitled, but not obliged, to bring with the scope of the services.
Provisional timetable for recourse to these options:
in months: 84 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 120 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see PIM and PQQ for further information

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see PIM and PQQ for further information

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see PIM and PQQ for further information

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see PIM and PQQ for further information

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see PIM and PQQ for further information

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

VG18001

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Time limit for receipt of requests for documents or for accessing documents: 11.3.2018 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.5.2018 – 17:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: February 2015 to February 2028

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Viridian Group Limited is procuring the contract on behalf of itself, Power NI and Energia Group and their affiliated subsidiaries and trading entities (“Participating Organisations”) that are wholly owned by Viridian Group Limited and Viridian Power and Energy Holdings limited.
Viridian expressly reserves the right:
1) Not to award any contract as a result of the procurement process commenced by publication of this notice;
2) To make whatever changes it may see fit to the content and structure of the tendering competition;
3) To award 1 or more contract(s) in relation to part only of the requirements covered by this notice;
4) To award a contract(s) in stages and in no circumstances will Viridian be liable for any costs incurred by candidates.
Variants may bid at the discretion of Viridian, be permissible within parameters to be set out within the invitation to negotiate documentation.
Viridian is carrying out this procurement on behalf of itself as principle and also as an agent of Viridian Group Holdings Ltd. (Viridian) and Viridian Subsidiaries. Any contract(s) awarded as a result of this procurement may be entered into by or for the benefit of any one or more of these bodies.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

n/a

Body responsible for mediation procedures

n/a

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Viridian will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants which are unsuccessful shall be informed by Viridian as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Utilities Contracts Regulations 2016 provide for Aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must generally be brought within 30 days. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where Viridian has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order Viridian to amend any documents and may award damages. If the contract has ben entered into the Court may, depending ion the circumstances, award damages, make a declaration of ineffectiveness, order Viridian to pay a fine, and /or order that the duration of the contract/s be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.2.2018

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