IT Procurement for University of Northampton

The University is seeking a technology partner who can work with us at a strategic level.

United Kingdom-Northampton: IT services: consulting, software development, Internet and support

2016/S 057-096465

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Northampton
Park Campus, Boughton Green Road
For the attention of: Julia Gough
NN2 7AL Northampton
UNITED KINGDOM
Telephone: +44 1604892663
E-mail: julia.gough@northampton.ac.uk
Fax: +44 1604722106

Internet address(es):

General address of the contracting authority: http://www.northampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofnorthampton/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ITT243 Waterside Strategic Partner IT Procurement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKF23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University has committed to creating a new campus for its ever-widening community, in the heart of Northampton. The new Waterside Campus, opening in September 2018, will provide state-of-the-art academic facilities for 15 000 students, additional residential facilities for 1 200 students and leisure facilities open to the local community.
The innovative 330 000 000 GBP Waterside Campus will transform a 58 acre brownfield site in Northampton’s Waterside Enterprise Zone. The area is in close proximity to the town centre, a short walk away through the town’s Cultural Quarter and past the University’s St John’s Halls of Residences, opened in 2014.

See http://www.watersidecampus.info/ for further information.

The programme is now at a stage where the Information and Communication Technology elements are to be defined and purchased to ensure the campus is fit for purpose when opened and the University’s vision can be effectively supported by the appropriate technology solutions and services.
The University is seeking a technology partner who can work with us at a strategic level. The strategic partner will work with the University to design, develop and implement solutions and will take responsibility for ensuring continuity and integration, so that the University benefits from an holistic approach to the active infrastructure components that are set out below. The University also expects some sharing of risk with the strategic partner in ensuring that components of the overall IT solution work together in a seamless way.
The University expects to benefit from the experience and resources in research, development and implementation that a strategic partner could provide. The strategic partner will also support the University with the on-going development and innovation of solutions beyond the opening of the new campus in 2018. The strategic partner should also provide measurable and substantial opportunities to students and staff which add value and contribute towards the mission of the University to transform lives and inspire change.
The University of Northampton are seeking tenders for services and solutions that could be developed and implemented to deliver innovative, efficient and scalable solutions within the new Waterside campus and across the University in support of our strategic plan.
The IT for Waterside requirements can be split into the following active infrastructure components:
— Wired Network Solutions.
— Wireless Network solutions.
— Unified Communications.
— Desktop and Mobile Computing.
— Audio Visual Solutions.
— Server and Storage Solutions.
— Security and Compliance.
The University is looking for best value in terms of service reach, quality, delivery and cost for the required solutions and therefore wishes to procure a single strategic partner that can demonstrate the ability to offer a technologically integrated service and the capability to deliver as much of the entire project as a ‘Total Package’ as possible. The successful partner will be required to supply, install and integrate robust IT solutions, providing a suitable level of performance in a number of environments, including associated ongoing support, maintenance and development services.
The contract start and end dates in section II.3 are estimated dates. The University currently envisages entering into a 7 year contract with the appointed IT partner, with the option to extend the contract for up to 2 years.

II.1.6)Common procurement vocabulary (CPV)

72000000, 51300000, 32400000, 72100000, 72700000, 72900000, 51600000, 30000000, 51000000, 32000000, 30230000, 30210000, 32500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 10 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 27.2.2017. Completion 26.2.2024

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The University reserves the right to require parent company guarantees, bonds, or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be included in the contract documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

To be included in the contract documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in pre-qualification questionnaire (PQQ).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in pre-qualification questionnaire (PQQ).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in pre-qualification questionnaire (PQQ).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ITT243

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.4.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.5.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Procurement documents are published on the following website:

https://in-tendhost.co.uk/universityofnorthampton/

Click on the current tenders link and you will be able to register your organisation with our e-tendering system. Once the registration has been accepted and you have received your login details by email, you can login to view and download the PQQ documentation in the My Tenders section of the website.
The date specified in IV.3.4 is the deadline date/time for the submission of a PQQ.
Candidates must complete and satisfy the requirements of the PQQ published on the above website.

All PQQ submissions are to be returned as an electronic copy via the In-tend portal system (https://in-tendhost.co.uk/universityofnorthampton/). All PQQ submissions must be submitted to arrive no later than the PQQ Response Deadline, and PQQ submissions received late may be rejected.

The University reserves the right to reduce the scope of the contract, cancel or amend the tendering process at any stage, not to award the contract in whole or in part and does not bind itself to accept any tender. The University shall not be liable in any circumstances for any costs or expenses incurred by any candidate in response to this notice, or in tendering for the proposed contract.
The contract value at section II.2.1 is an estimate.
The University reserves the right to enter into contract itself or via an entity wholly owned by the University.
The date set out in section IV.3.5 is an estimate and may be varied by the University.
The contract start and end dates in section II.3 are estimated dates. The University currently envisages entering into a 7 year contract with the appointed IT partner, with the option to extend the contract for up to 2 years.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court

Body responsible for mediation procedures

High Court

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The procurement process will incorporate a standstill period at the point that notification of the proposed award of the contract is communicated to tenderers. That notification will provide information on the award decision as is required by the Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.3.2016