IT Solutions for Healthcare

IT Solutions for Healthcare

The contracting authority is looking to develop an IT solution to support the management of patients across multiple healthcare organisations.

United Kingdom-London: IT services: consulting, software development, Internet and support

2013/S 126-216204

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Royal Marsden NHS Foundation Trust
Fulham Road
For the attention of: Peter Boulter
SW3 6JJ London
Telephone: +44 2087468000

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

IT solution to support the development and delivery of integrated care pathways – Coordinate My Care (CMC)
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: The Royal Marsden NHS Foundation Trust
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The contracting authority is looking to develop an IT solution to support the management of patients across multiple healthcare organisations. The initial implementation will support those patients designated as requiring specialist care in the last 12 months of life. The system should be flexible enough to enable the contracting authority to add at a later date patients suffering from defined long term conditions, e.g. dementia, diabetes, etc.
The information system will allow interrogation of patient data by all clinicians and care providers relevant to the respective patient and will also provide a facility for patients to manage their care needs by presenting data via a relevant patient portal. The system will have a data warehouse at its core holding information updated from relevant source systems managed by organisations relevant to the care of the given patient group. These interfaces will allow for two-way interoperability.
II.1.6)Common procurement vocabulary (CPV)

72000000, 72200000, 72212180, 72263000, 72253000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Please refer to the PQQ document.
Estimated value excluding VAT:
Range: between 15 000 000 and 25 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company and other guarantees may be required in certain circumstances – see the PQQ for further details
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified save that in the case of a partnership or consortium or other groups of more than one legal entity, liability shall be joint and several. In the case of groups of consortia or similar groups, one party must act as a lead contractor.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this opportunity ~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the opportunity – Login to the portal with the username/password – Click the ‘PQQs Open To All Suppliers’ link. Click on the relevant PQQ to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ into your ‘My PQQs page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ Details’ box 3. Responding to the opportunity – Click ‘My Response’ under ‘PQQ Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 5
Objective criteria for choosing the limited number of candidates: Please see PQQ
Reduction of the number of operators during the negotiation or dialogue
Please see the Invitation to Participate in Dialogue
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

26.7.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Economic operators who wish to express interest in this tender must complete and submit a Pre-Qualification Questionnaire available from [the above contact point][OR] PQQs will cease to be available on 19th July, 2013. Completed PQQs must be submitted to the Authority at by no later than 16:00 on 19th, July, 2013. PQQs submitted after this time will not be considered.

All tender costs and liabilities incurred by economic operators shall be the sole responsibility of the economic operators and the Authority will not be liable for any part of such costs and liabilities. The Authority reserves the right to award the contract in whole, in part, or in any combination of Lots to any one or more economic operators, or to annul the tendering process at any time and not award any contract.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between
notifying the award decision and awarding the contract. Unsuccessful tenderers and
applicants are entitled to receive reasons for the decision, including the
characteristics and relative advantages of the winning bid and the reasons why the
tenderer/applicant was unsuccessful. Should additional information be required it
should be requested of the addressee in section I.1. Aggrieved parties who have been
harmed or are at risk of harm by breach of the procurement rules have the right to
take action in the High Court (England and Wales). Any such action is subject to
strict time limits and must be brought promptly in accordance with the Public
Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.6.2013