IT Storage Tender for Department for Education

IT Storage Tender for Department for Education

School Performance Data Programme for Department for Education. The programme requirements have been divided into two separate Lots: Lot 1 – Services relating to the data warehouse including data collection, import and management, Lot 2 – Services relating to the development and maintenance of the web presentation.

UK-London: data storage services

2012/S 136-227291

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Education
Sanctuary Buildings, Great Smith Street,
For the attention of: Chris Higgs
SW1P 3BT London
UNITED KINGDOM
Telephone: +44 2073407179
E-mail: PMO.SPD@education.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.education.gov.uk

Electronic submission of tenders and requests to participate: https://redimo.nationalcollege.org.uk/selfservice

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

School Performance Data Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Data storage services. The DfE is seeking to modernise its data management arrangements and improve its enquiry and publication services by rationalising and reorganising its websites, systems, data and contracts relating to school performance data. In doing so, it is also looking to achieve greater efficiency in its back office processes to create savings for the taxpayer. This reorganisation is known as the School Performance Data Programme.
The programme will bring together data that is currently held in various data files and databases into a single data warehouse and create a one-stop shop, with appropriate levels of access, for all data enquiries and information that the Department publishes on school performance.
The programme requirements have been divided into two separate Lots:
— Lot 1 – Services relating to the data warehouse including data collection, import and management,
— Lot 2 – Services relating to the development and maintenance of the web presentation and regular publication of a range of core information bringing together the functionality currently provided by separate sites.
The aim is to provide parents, teachers and other educational professionals with more accessible and intuitive ways to compare schools’ performance according to their own needs. This will be achieved without placing any new burdens on the schools, colleges and local authorities who provide the data.
The aggregated set of data to be included in the data warehouse has been assessed at Business Impact Level 4 using the sensitivity/protection criteria published by the UK Government.
Whilst the initial focus will be on school and pupil data, our system requirements are for design flexibility, to allow the new capability to extend, in due course, to include other data collected by DfE and its Executive Agencies and to accommodate any machinery of government changes.
Note: The term data warehouse is used to provide an easy method of referencing the data solution. This should not be taken to imply a particular technological solution.
Each Lot will be separately evaluated. In the event of the same bidder winning both Lots the DfE will undertake contract fine tuning discussions to identify and agree additional efficiency savings arising from having a single supplier.
II.1.6)Common procurement vocabulary (CPV)

72317000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 31 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Data storage services

1)Short description
2)Common procurement vocabulary (CPV)

72317000, 72313000, 72314000, 72316000, 72318000, 72319000, 72320000, 72321000, 72322000, 72330000

3)Quantity or scope

The estimated value of 31m GBP for the contract is for the combined value of the two Lots over 7 years (split approximately 70 % Lot 1 and 30 % Lot 2) and is based on the current scope of envisaged services. It does not include any allowance for future additional funding which may become available to broaden the scope of services to include additional DfE, its Executive Agencies or other collected data (e.g. Education Funding Agency, National College for School Leadership, Children’s Services, Children and Learner workforce, Further Education and Higher Education, etc data management requirements) and any future machinery of government changes. It is estimated that the value of such additional services could be approximately an additional 65 %-80 % of the estimated contract value set out above over the term of the contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Data Publishing Services

1)Short description
2)Common procurement vocabulary (CPV)

79970000, 72260000, 72261000, 72262000

3)Quantity or scope

The estimated value of 31m GBP for the contract is for the combined value of the two Lots over 7 years (split approximately 70 % Lot 1 and 30 % Lot 2) and is based on the current scope of envisaged services. It does not include any allowance for future additional funding which may become available to broaden the scope of services to include additional DfE, its Executive Agencies or other collected data (e.g. Education Funding Agency, National College for School Leadership, Children’s Services, Children and Learner workforce, Further Education and Higher Education, etc data management requirements) and any future machinery of government changes. It is estimated that the value of such additional services could be approximately an additional 65 %-80 % of the estimated contract value set out above over the term of the contract.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: In the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.8.2012 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.8.2012 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.10.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

To obtain documentation: Suppliers must register interest and download documentation via the DfE’s e-procurement system, REDIMO. All suppliers should register at https://redimo.nationalcollege.org.uk/selfservice.

Please note: It is recommended you use a generic email/mailbox to register as a user (e.g. SPDmailbox@ITsupplier123.co.uk), if possible, rather than an individual’s email address (e.g. mark.brown@ITsupplier123.co.uk). This is because the user who registers an Expression of Interest becomes the primary contact. Furthermore the user who sets up a “Tender” is the “Contract Manager” and only they will have full access to your submitted information, and full administrative rights.

You can quickly find the PQQ record by searching for “School Performance Data” in the “Tender name” field. Detailed guidance for using REDIMO is available at:
http://www.education.gov.uk/nationalcollege/docinfo?id=76803&filename=tendering-in-redimo.pdf

To ensure a speedy reply, all requests for informations should be made through REDIMO. Do not use the telephone number or e-mail given in Section 1 as they may not be continually monitored.
The estimated value of the contract is for the combined value of the two Lots over 7 years (split approximately 70 % Lot 1 and 30 % Lot 2) and is based on the current scope of envisaged services. It does not include any allowance for future additional funding which may become available to broaden the scope of services to include additional DfE, its Executive Agencies or other collected data (e.g. Education Funding Agency, National College for School Leadership, Children’s Services, Children and Learner workforce, Further Education and Higher Education, etc data management requirements) and any future machinery of government changes. It is estimated that the value of such additional services could be approximately an additional 65 %-80 % of the estimated contract value set out above over the term of the contract.
Variants will be accepted however, we will expect bidders with variant proposals to first set out a solution against the requirement and secondly to set out the variant with details of how these alternative arrangements and processes will be undertaken, how this will affect project and service delivery risks, evidence of how they have operated in similar circumstances and how it will increase value for money.
The contract duration is 5 years with options to extend for up to a further 24 months. It is estimated that the contract(s) shall be awarded in August 2013 and that delivery of the services shall be phased over the initial period of the contract(s).
Conditions for participation.
Selection Stage: A pre-qualification questionnaire, available via REDIMO, requesting information concerning the personal situation of the contractor, supplier or service provider and information necessary for the evaluation of the minimum economic, financial and technical capacity required. (In addition, suppliers may also download documentation relating to a soft market testing event held on 13.6.2012 and the subsequent questions and answers.).
In line with the Government’s growth agenda, the potential participation of Small and Medium Enterprises is encouraged as is the formation of consortia arrangements. To encourage maximum market competition, sub-contractors and consortia members can be involved in more than one bid subject to agreeing to protect interested parties commercial positions. GO Reference: GO-2012713-PRO-4071633.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.7.2012