IT System Hosting Tender

IT System Hosting Tender

Hosting, Support and Development of Legacy Rural Development Programme for England (RDPE) scheme IT system (Genesis).

UK-Sheffield: IT services: consulting, software development, Internet and support

2013/S 032-050472

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Natural England
Foundry House, 3 Millsands, Riverside Exchange
For the attention of: Chris Keenleyside
S3 8NH Sheffield
Telephone: +44 1452714595

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Hosting, Support and Development of Legacy Rural Development Programme for England (RDPE) scheme IT system (Genesis)
II.2)Type of contract and place of delivery or of performance

Service category No 7: Computer and related services
NUTS code UK

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:

Natural England is a Non-Departmental Public Body (NDPB) sponsored by the Department for Environment, Food and Rural Affairs (Defra). Natural England administers Agri-environment schemes under Pillar 2 of the Common Agricultural Policy (CAP) and the Rural Development Programme for England (RDPE). These schemes cover some 70 % of the farmed environment in England. Nearly GBP 400 m in scheme grants is paid to agreement holders annually to:
— create, protect and enhance wildlife habitats;
— protect soils and natural resources;
— conserve protected landscapes;
— protect archaeological sites and historic landscape features;
— provide opportunities for recreation and education.
The European Commission expects to agree the overarching policy of the new Common Agricultural Policy in 2013 (CAP 2013). This will consist of a series of regulations that will determine how schemes for agricultural subsidies support production (Pillar I) and programmes to promote rural development (Pillar II) should be administered in the future. Separately, Defra is procuring solutions for the delivery of those future schemes.
During the transition between the current and future CAP and future IT solutions, Natural England is seeking to continue the provision of its current IT systems; to enable us to continue to administer our existing ongoing multi-annual agreements, manage their migration into the future systems when those become available, and meet our obligations under the regulations governing the EU-funded CAP schemes.
The scope of the contract will consist of:
a) the secure hosting of the existing application components and capabilities, either reusing the existing hardware assets or by providing a cost effective alternative solution;
b) providing application support and service desk to Natural England’s business users and working with our service management team to provide a resilient service that meets Natural England’s business needs;
c) delivering changes to the application to meet changing business needs through the CAP transition;
d) working with our incumbent service provider to effect the seamless transition of services, minimising downtime and impacts to Natural England’s business, whilst continuing to deliver changes into the system in parallel to meet our challenging timescales for implementing EU policy change;
e) working in co-operation with Natural England’s other IT providers and those of other Government Agencies to manage interfaces and dependencies;
f) working with the Defra CAP Delivery Programme to manage the successful transition and migration of data from the current system into the future solution.
Our systems are a complex, multi-environment set of IT capabilities and components that employs multiple technologies, including databases, application server, workflow, web-server, Geographic Information Systems (GIS), Enhance Transform Load (ETL), business intelligence and reporting capabilities and bespoke components.
The estimated total value of the contract would be in the order of GBP 18 m (excluding VAT) over four and a half years; decreasing annually as services are transitioned into future systems and decommissioned. However, in line with Government IT policy Natural England will be seeking opportunities to minimise costs without impacting services through innovation and Continuous Improvement.
Natural England proposes to procure this contract using the OJEU Restricted Tender procedure with a view to awarding a 21/2 year initial contract (which includes a six month handover period from the incumbent supplier), with options to extend up to 31.3.2018. The expected start date of the contract will be from 1.10.2013.
In order to gauge market interest in this opportunity, Natural England is seeking Expressions of Interest from potential suppliers with a view to holding a Market Engagement event or one to one meetings, with interested parties in the week commencing 18.3.2013. If you wish to attend please express your interest by noon on Friday 22.2.2013 to
Estimated cost excluding VAT: 18 000 000 GBP

This contract is divided into lots: no

II.5)Common procurement vocabulary (CPV)

72000000, 72322000, 72313000, 72267100, 72261000, 72512000, 48822000, 72253000, 72262000

II.6)Scheduled date for start of award procedures

II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

The Genesis system is a secure environment with interconnectivity to the Government Secure intranet (GSi). Any supplier intending to bid for this contract would need to be accredited to connect with GSi or willing to undertake accreditation before contract award to meet the requirements of this contract.
The purpose of this PIN is to alert the market of this opportunity. It is anticipated that the procurement of this opportunity will be run in accordance with the Public Contracts Regulations 2006 (as amended), as a restricted tender procedure.
All costs are indicative and subject to change.
The addresses of the other contracting authorities who may benefit from this contract are:
Department for Environment, Food and Rural Affairs, 17 Smith Square, Nobel House, London, SW1P 3JR, United Kingdom (UK).
Forestry Commission, 620 Bristol Business Park, Coldharbour Lane, Bristol, BS16 1EJ, United Kingdom (UK).
Rural Payments Agency, North Gate House, 21-23 Valpy Street, Reading, RG1 1AF, United Kingdom (UK).
Scheduled date for start of award procedures and duration of the contract:
Anticipated OJEU notice 2.4.013; Contract award 1.10.2013; Transition 1.10.2013 to 1.4.2014; with full responsibility from 1.4.2014; potentially running up to 31.3.2018.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:

The contract is related to a project and/or programme financed by European Union funds. This programme is the Rural Development Programme of England (RDPE) 2007 and transition to RDPE 2013.
VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:9.2.2013