IT System Tender
Devon Home Choice ICT System.
United Kingdom-Tiverton: Software programming and consultancy services
Section I: Contracting authority
Mid Devon District Council
Corporate Procurement, Phoenix House, Phoenix Lane
For the attention of: Chanelle Busby
EX16 6PP Tiverton
Telephone: +44 1884234228
Fax: +44 1884244632
General address of the contracting authority: www.middevon.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.supplyingthesouthwest.org.uk
Tenders or requests to participate must be sent to: www.supplyingthesouthwest.org.uk
Section II: Object of the contract
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Devon
NUTS code UKK
Duration of the framework agreement
Duration in years: 4
Justification for a framework agreement, the duration of which exceeds four years: Due to the fact that this contract is for an ICT system, the Councils feels that when considering the lengthy planning, installation and testing phases which are required to ensure an effective transition, a longer contract term can be justified.
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 280 000 and 600 000 GBP
To provide the IT system needed to operate Devon Home Choice for a period of up to 8 years. This will involve the provision of a housing register for people seeking housing, advertising available homes, enabling people on the register to ‘bid’ for those homes, and enabling landlords to complete the shortlisting and letting process for all homes advertised. For more information see www.devonhomechoice.com
72200000, 72210000, 72220000, 72230000, 72240000, 72250000, 72260000
Alongside the public website, the contractor will provide a secure, web-based, ‘Back office’ for staff of partner local authorities and housing associations to: review new and amended applications for housing, enable an automated annual review to be undertaken of existing applications, record details and attach documents against applications, contact applicants (e.g. by bulk email message), add details of homes to be advertised, manage the shortlisting and letting process, set up automatic bids to be placed for some applicants (e.g. who are not able to bid themselves), run reports on a wide range of data, add and amend content on the Devon Home Choice website.
The Back Office must allow a number of different user roles to be created, which can be selected as appropriate when setting up a new member of staff. There must be a User Administration function for maintaining details of users of the system.
Any personal data provided by applicants must be secure and processed in accordance with the requirements of the Data Protection Act.
Estimated value excluding VAT:
Range: between 280 000 and 600 000 GBP
Description of these options: The contract will be for 4 years, with up to four optional 12 month extensions.
The value range given above is the value over the whole contract, including the possible four 12 month extensions
Section III: Legal, economic, financial and technical information
Payments will be made on an annual basis.
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Section IV: Procedure
Section VI: Complementary information
Estimated timing for further notices to be published: May 2021
VI.5)Date of dispatch of this notice:5.7.2013