IT Transformation Programme Management

IT Transformation Programme Management

The University of Leeds are procuring a Transformation Programme Management service to support the IT Director to deliver the One IT programme and development of the IT team across the University.
The project has seven workstreams.

UK-Leeds: information technology services

2012/S 164-272875

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Leeds
Woodhouse Lane
LS2 9JT Leeds

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

ONE IT Project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University of Leeds are procuring a Transformation Programme Management service to support the IT Director to deliver the One IT programme and development of the IT team across the University.
The project has seven workstreams.
Strategy, Governance, Enterprise Architecture, Organisation People & Culture, Service Management, Communications, Process Improvement including the development of programme management methodology these are expected to evolve in nature as the program matures.
The service will be required to support the development, definition, plan, management and implementation of solutions for each of these into business as usual delivery.
The successful bidder is expected to provide.
1) Accountability for identification and quantification of benefits the One IT programme could achieve and for maturing, delivery and benefits realisation of these benefits.
2) Responsibility and ownership for driving the programme to successful delivery ensuring mitigation actions are designed and driven forward where necessary.
3) Commitment to deliver the programme to the required quality and projected budget and timelines
4) Accountability for the agreement and delivery of milestones, to time, cost and quality, identifying and reporting variances and re forecasting where necessary including on going financial control & issue escalation
5) Ensure effective & appropriate governance & ownership across the University for the programme.
6) Provide input on practical viability issues of implementing the One IT University strategy and direction
8) Ensure continual improvement of process and approach across University IT
9) Ensure ongoing architectural alignment and synergies across all strategic programmes with a significant IT element.
12) Direct the development and communication of the One IT Strategy
13) Functional management of each of the workstreams stated below to provide Effective transition to day-to-day service delivery & skills transfer where appropriate
14) Ensure that the One IT Programme effectively positions for the future
15) Identify and drive opportunities to reduce costs, mitigate risks to the University and improve quality of delivery.
16) Improve business IT responsiveness to new opportunities and challenges
We envisage the service needing a light touch although the skills and expertise required will vary and change during the course of the programme although continuity and consistency is important. There will be internal resource dedicated to support the Programme and the IT function will work to change and develop its services, structures and modes of operating accordingly.
II.1.6)Common procurement vocabulary (CPV)

72222300, 72246000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 500 000 GBP
II.2.2)Information about options

Options: yes
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

in days: 90 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Group or joint bidders must be jointly and severally.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Regulation 23 of The Public Contracts Regulations 2006 applies to the current tendering competition.
Regulation 23 sets out the grounds on which a Supplies/services provider may be deemed ineligible to a tender for or be awarded a public contract.Rejection is permissible, and in some instances,obligatory,
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As stated in PQQ. The University reserves the right to seek bank references regarding your current financial status.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As stated in PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 5
Objective criteria for choosing the limited number of candidates: Proven expertise of the company and its personnel relating to the successful delivery of projects of a similar size, scope and complexity. Financial stability. Availability of personnel to deliver the entire programme, size of team (not too large).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.9.2012 – 00:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The University use an eTendering system in this procurement exercise. Prospective suppliers should follow steps 1-11 below to express their interest and obtain the pre-qualification questionnaire. (NB! Suppliers who have previously registered on the In-Tend system as a University of Leeds supplier should go to step 8).
1. Suppliers should register on the In-Tend system at

2. Click the New User Registration link
3. Enter the user and business details requested and click Next
4. Add your contact details by clicking Add. Complete the details and click Next
5. Click Next again to confirm the contact details and move to the next screen
6. Check all registration details are correct and click Register my Details
7. You will receive an email with your user and password details
8. Return to the website and click Login. Enter your details and click Login
9. Click the Current Tenders link and then Show All Tenders
10. To express an interest, click on the relevant tender and then on Express Interest
11. You will receive an email shortly afterwards to confirm that your expression of interest has been received and that the PQQ documents are now available to view on the system.
12. Click on the link provided to re-enter the In-Tend site, click on My Tenders, then View Tender Details, then View Documents. This will open the PQQ.
For any support in submitting your expression of interest please contact the helpdesk via email at or by phone on 01332 869400.

Freedom of information.
The University is a Public Authority within the meaning.
Of the Freedom of Information Act 2000.
Information received may be made available on.
Demand in accordance with Freedom of Information.
Act 2000.
Official name: University of Leeds.
Postal address: Woodhouse Lane.
Town: Leeds.
Postal Code: LS2 9JT.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

University of Leeds
LS2 9JT Leeds

Body responsible for mediation procedures

University of Leeds

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

University of Leeds

VI.5)Date of dispatch of this notice: