IV Cannula and Luer Lock Syringe

IV Cannula and Luer Lock Syringe

NHS Scotland.

UK-Edinburgh: cannulae

2012/S 200-328965

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Common Services Agency (commonly known as NHS National Services Scotland) (“Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Strategic Sourcing
For the attention of: Alex Little
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: alex.little1@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Further information can be obtained from: NHS Scotland National Procurement
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): National Procurement, Strategic Sourcing
For the attention of: Alex Little
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: alex.little1@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared Services)

The State Hospital for Scotland

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

IV Cannula and Luer Lock Syringe.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Any or all locations of all NHS Scotland Health Boards, all NHS Scotland Special Health Boards and/or the Authority (altogether herinafter refered to as “NHS Scotland”).
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The purchase or Intravenous Cannula IV (Safety and Standard type) and also Luer Lock Syringes (only)to NHS Scotland Entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all Health Boards, Special Health Boards, Health Improvement Scotland and the Common Services Agency).
NOTE: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk.

If you are not already registered with the PCS-Tender Module registration will be required.

II.1.6)Common procurement vocabulary (CPV)

33141220, 33141310

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 8 000 000 and 9 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Common Services Agency shall be entitled (at its sole discretion) to extend the duration of the framework agreement by one (1) twelve (12) calendar month period.
Provisional timetable for recourse to these options: in months: 36 (from the award of the contract).
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Starting 21.3.2013. Completion 21.3.2016

Information about lots

Lot No: 1 Lot title: IV Cannula: Safety – Ported

1)Short description

IV Cannula: Safety product with port.
2)Common procurement vocabulary (CPV)

33141220

3)Quantity or scope

Size Indicative Total UNIT Qty Per Annum.
14g 30000
16g 144000
17g 3000
18g 350000
20g 1400000
22g 720000
24g 9000
Indicative value per annum 1 300 000 GBP per annum.
Estimated value excluding VAT: 1 300 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

3 Framework Participants will be awarded to this lot
Lot No: 2 Lot title: IV Cannula: Safety – NON Ported

1)Short description

IV Cannula: Safety product with No port.
2)Common procurement vocabulary (CPV)

33141220

3)Quantity or scope

Size Indicative Total UNIT Qty Per Annum.
18g 1100
20g 10100
22g 70400
24g 75400
Indicative spend per annum: 191 000 GBP.
Estimated value excluding VAT: 191 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

3 Framework Participants will be awarded to this lot
Lot No: 3 Lot title: IV Cannula: Standard – Ported

1)Short description

IV Cannula: Standard product (ie. non safety) with NO port.
2)Common procurement vocabulary (CPV)

33141220

3)Quantity or scope

Size Indicative Total UNIT Qty Per Annum.
14g 5000
16g 16500
17g 2000
18g 36000
20g 107000
22g 67500
Indicative spend per annum: 122 000 GBP.
Estimated value excluding VAT: 122 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

3 Framework Participants will be awarded to this lot
Lot No: 4 Lot title: IV Cannula: Standard – NON Ported

1)Short description

IV Cannula: Standard (ie. Non safety) – with NO port.
2)Common procurement vocabulary (CPV)

33141220

3)Quantity or scope

Size Indicative Total UNIT Qty Per Annum.
22g 7000
24g 131000
Indicative spend per annum: 126 000 GBP.
Estimated value excluding VAT: 126 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

3 Framework Participants will be awarded to this lot
Lot No: 5 Lot title: Syringes: Luer Lock (only)

1)Short description

Syringes: Luer Lock type only.
2)Common procurement vocabulary (CPV)

33141310

3)Quantity or scope

Size Indicative Total UNIT Qty Per Annum.
1 160000
2.5 206000
3 544000
5 1030000
10 3387000
20 1215000
30 468000
50 925000
Indicative spend per annum: 1 000 000 GBP.
Estimated value excluding VAT: 1 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

The authority intends that, subject to sumbission of admissable tenders for lot 5 all potential framework participants that meet the minimum mandatory and clinical requirements will be awarded onto lot 5.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See contract/tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Unless otherwise stated in the Contract, payment will be made, by BACS (Bank Automated Clearing System), if the Common Services Agency so chooses, within 30 days of receipt and agreement of invoices, submitted in arrears, following delivery of performance of the services. Further details will be included within the contract terms and conditions contained within the Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Prime Contractor.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Economic operators should confirm that neither it, its directors, nor any person who has power or representation decision or control of the economic operator has been convicted of any of the offences detailed in Regulation 23(1) of The Public Contracts (Scotland) Regulations 2012 and that the grounds detailed in Regulation 23(4) of the Regulations do not apply to the economic operator.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Minimum level(s) of standards possibly required: All Candidates must demonstrate a minimum turnover of three (3) times the annual value of the lot being tendered. Minimum turnover for each lot is shown below:
Lot 1: 3900000.
Lot 2: 570000.
Lot 3: 360000.
Lot 4: 360000.
Lot 5: 3000000.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
All Lots: All Tendered product must be CE Marked.
All Lots: Please confirm you possess ISO13845 or equivalent.
All Lots: Please confirm that all Tendered products comply with Medical Device Directive: MDD 93/42/ECC.
All Lots: Published clinical Reference sites: All Tendering suppliers must provide the names and contact details of a minimum of three (3) current clinical user references from NHS bodies or registered healthcare providers attesting to the nature, quality and effectiveness of services provided by the potential Framework Participant relevant to the submitted range of tendered products.
All Lots: Breadth / Depth of Range: To ensure that the advertised scopes are fully supported from a supply persective, tendering suppliers must be able to supply a range of products as per the pan NHS Scotland specification.
Lots 1 to 4: Clinical data: Provision of peer reviewed and published clinical paper evidence that confirms product does not compromise patient safety is required for each product brand that is submitted.
The tender document will specify and confirm the suite of mandatory requirements outlined above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Total Cost. Weighting 70

2. Service. Weighting 15

3. Training Support. Weighting 15

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NP640/12
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 29.3.2013
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Collaborative arrangements:
Selected Organisations Golden Jubilee Hospital (National Waiting Times Centre Board), NHS 24, NHS Ayrshire and Arran, NHS Borders, NHS Dumfries and Galloway, NHS Education for Scotland, NHS Fife, NHSForth Valley, NHS Grampian, NHS Greater Glasgow and Clyde, NHS Health Scotland, NHS Highland, NHSLanarkshire, NHS Lothian, NHS Orkney, NHS Quality Improvement Scotland, NHS Shetland, NHS Tayside, NHS Western Isles, Scottish Ambulance Service, The Common Services Agency for the Scottish Health Service(a.k.a the NHS National Shared Services), The State Hospital for Scotland.
To access the tender documents for this contract notice, please click on the attached link. This will take you to the tender module within Public Contracts Scotland. This will allow you to access and respond to this contract opportunity in a secure environment. Note: If you do not have a password for the tender module then you will be asked to apply for a login.
www.publictendersscotland.publiccontractsscotland.gov.uk.

(SC Ref:241401).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2006 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority‚Äôs response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.10.2012