IWM Tender for Digital Media Producer Services

The Digital Media Producer will be responsible for the design and production of the Digital Media for the new Second World War Gallery at the IWM London.

United Kingdom-London: Museum-exhibition services

2019/S 110-269132

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Imperial War Museum
Lambeth Road
London
SE1 6HZ
United Kingdom
Contact person: Jack Edwards
E-mail: jack@fraserrandall.co.uk
NUTS code: UKI

Internet address(es):Main address: www.iwm.org.uk/visits/iwm-london

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.dropbox.com/sh/1mscystti1jltau/AABd9ebAB91eyOHQSve4hQT7a?dl=0

Additional information can be obtained from another address:

Fraser Randall
The Ship, 228 Long Lane
London
SE1 4QB
United Kingdom
Contact person: Jack Edwards
E-mail: enquiries@fraserrandall.co.uk
NUTS code: UKIInternet address(es):Main address: www.fraserrandall.co.uk

Tenders or requests to participate must be submitted to the following address:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Transforming IWM London The Second World War Gallery Digital Media Producer Services

II.1.2)Main CPV code

92521100

II.1.3)Type of contract

Services

II.1.4)Short description:

The Digital Media Producer will be responsible for the design and production of the Digital Media for the new Second World War Gallery at the IWM London. This will comprise 15 No filmic AV pieces using archive and

original content, 2 No digital interactives, and offsite testing, installation, onsite testing and commissioning and robustness testing.

This role will require coordination with the client, exhibition audio-visual hardware contractor and exhibition hands-on interactives contractor.

II.1.5)Estimated total value

Value excluding VAT: 219 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

48190000

II.2.3)Place of performance

NUTS code: UKI

Main site or place of performance:

IWM London.

II.2.4)Description of the procurement:

This is a restricted procurement process. Initial selection will be through an Extended Company Questionnaire (ECQ) to determine the tender shortlist.

The questionnaire deadline is 4.7.2019. Once evaluation has been completed, up to 6 tenderers will be shortlisted to be invited to tender.

The tender is scheduled to be issued on 5.8.2019, with a return deadline of 16.9.2019. Following tender evaluation, clarification and sign-off, the provisional appointment is scheduled to be made on 11.10.2019 and confirmed on 22.10.2019.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70 %

Price – Weighting: 30 %

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 06/11/2019

End: 22/02/2021

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Questionnaire and supporting documents are to be downloaded from a dropbox folder, a link for which is included in the Contract Notice.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Requirements as stated in the procurement documents.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Selection criteria stated in the procurement documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Selection criteria stated in the procurement documents.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 108-246782

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/07/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/08/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Please refer to the details of the Questionnaire document, once received, for instructions for submissions and communications.

(MT Ref:216175)

VI.4)Procedures for review

VI.4.1)Review body

Fraser Randall
The Ship, 228 Long Lane
London
SE1 4QB
United Kingdom
Telephone: +44 2074036403
Fax: +44 2074036404Internet address: www.fraserrandall.co.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/06/2019