Janitorial Supplies Framework Agreement

The Highland Council is renewing its Framework Agreement for the provision of Janitorial Supplies as detailed in the specification and product pricing schedules.

United Kingdom-Inverness: Cleaning and polishing products

2016/S 021-032786

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Highland Council
Town House, High Street
Contact point(s): FM Contracts Team, Procurement
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463785157
E-mail: procurement.unit3@highland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Janitorial Supplies Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Delivery shall be to a centralised Store within Inverness.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Highland Council is renewing its Framework Agreement for the provision of Janitorial Supplies as detailed in the specification and product pricing schedules.
Delivery shall be to a centralised Store within Inverness, on an as and when required basis; no guarantee of the level of expenditure, quantity, allocation or value of goods is given by the Authority.
The Framework will be for a 3-year period with the option for the Authority to extend by up to 12 months on an annual basis, subject to mutual agreement.
Note: the buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visithttps://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5480 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

39800000, 39830000, 24000000, 19640000, 33760000, 33761000, 33763000, 39831200, 39831210, 39831300, 39831500, 39831600, 39832000,39832100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Janitorial and Ancillaries

1)Short description

Janitorial and Ancillaries.

2)Common procurement vocabulary (CPV)

39800000, 39830000

3)Quantity or scope

Lot 1.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Paper Products

1)Short description

Paper Products.

2)Common procurement vocabulary (CPV)

33760000, 33761000, 33763000

3)Quantity or scope

Lot 2.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Cleaning Chemicals

1)Short description

Cleaning Chemicals.

2)Common procurement vocabulary (CPV)

39830000, 24000000

3)Quantity or scope

Lot 3.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Catering Chemicals

1)Short description

Catering Chemicals.

2)Common procurement vocabulary (CPV)

24000000, 39830000, 39831210, 39831300, 39831200, 39832000

3)Quantity or scope

Lot 4.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Plastics and Bags

1)Short description

Plastics and Bags.

2)Common procurement vocabulary (CPV)

19640000

3)Quantity or scope

Lot 5.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

No.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery payment.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Quality. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HC/CS/JS/1115

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 230-417628 of 27.11.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.2.2016

IV.3.4)Time limit for receipt of tenders or requests to participate

25.2.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 27.6.2016

IV.3.8)Conditions for opening of tenders

Date: 25.2.2016 – 12:00

Place:

Town House, Inverness.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2019.

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:429116).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.1.2016