Jisc Brand and Production Framework

Jisc Brand and Production Framework

Creative – Lot No: 1. Graphic Design – Lot No: 2. Film – Lot No: 3.

United Kingdom-Bristol: Specialty design services

2020/S 177-428648

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Jisc
National registration number: 05747339
Postal address: 4 Portwall Lane
Town: Bristol
NUTS code: UK UNITED KINGDOM
Postal code: BS1 6NB
Country: United Kingdom
Contact person: Rachael Littlejohns
E-mail: rachael.littlejohns@jisc.ac.uk
Telephone: +44 796765255
Internet address(es):Main address: https://www.jisc.ac.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/87175

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33756&B=JISC
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=33756&B=JISC
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Brand and Production Framework

 

Reference number: Proc0092

II.1.2)Main CPV code

79930000 Specialty design services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Jisc is looking to establish a multi-lot framework, which will service the requirements of Jisc that can’t be wholly delivered in-house.

Jisc’s marketing and communications directorate operates a virtual agency model, where creative, brand and production requirements are outsourced to external individuals and/or agencies. There is a requirement for a broad range of disciplines that can support the marketing and communications teams, and other areas within Jisc.

We are looking for agencies who are collaborative, easy and open to work with, and are excellent at managing healthy relationships with other suppliers. We believe that where appropriate, using multiple suppliers on a single project and utilising their individual strengths can bring out a much richer, more interesting and successful output.

Agencies on the proposed framework will need to be able to deliver to production and creative briefs across a wide range of disciplines.

 

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Creative

 

Lot No: 1

II.2.2)Additional CPV code(s)

79000000 Business services: law, marketing, consulting, recruitment, printing and security
79415200 Design consultancy services
79822500 Graphic design services
79900000 Miscellaneous business and business-related services
79933000 Design support services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

Jisc are seeking to engage with a creative and brand agency to help us drive the Jisc brand/s in powerful and engaging ways. They must able to provide creative ideas and integrated solutions to support directorate and business strategy.

We intend to work closely with agencies to help them understand our organisation, strategy and our members/customers. In turn we will be expecting agencies to work closely with the creative director, head of brand, creative lead, and other stakeholders in the business to develop and/or deliver high-level, impactful work.

We would expect such an agency to have an integrated model, across brand, creative, graphic design, digital, emerging technologies, web design and copywriting.

Expertise in interior design and 3D design and/or working with fit-out companies or architects would be desirable, although not essential.

We require inspirational and creative and strategic partners, who are prepared to stand up and sell ideas in the face of internal resistance, comfortable with pitching proposals to senior stakeholders.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is our intention to establish a 4-year framework though this will be constructed of an initial 2-year period plus two further optional 12-month periods).

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

More information is available in the procurement documents available to be downloaded as detailed in this notice.

 

II.2)Description

II.2.1)Title:

Graphic Design

 

Lot No: 2

II.2.2)Additional CPV code(s)

79822500 Graphic design services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The agency must be able to design and produce collateral across a broad range of disciplines, for both print and online media. This lot is focused on the delivery of design for a wide range outputs, for both online and offline channels. We require a high quality, professional output with a creative and fresh approach, but which respects and operates within the Jisc brand(s) guidelines. Within this lot, agencies will also be expected to support the business under a self-serve model (see appendix one), working to respond to business-area needs whilst protecting the brand. Agencies must also be able to run both a managed service, using their own print and delivery processes, as well as working with other printers as requested by Jisc. Pre-set outputs– as part of this lot there are a number of outputs which are delivered frequently. These are relatively low-cost items and follow a similar workflow and format each tom. Therefore, we are asking suppliers to offer fixed costs for these items (see appendix one). Within the Jisc brand and production software there will pre-determined workflows for these outputs, where your fixed costs will be added to create instant quotes to the requester.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is our intention to establish a 4-year framework though this will be constructed of an initial 2-year period plus two further optional 12-month periods).

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

More information is available in the procurement documents available to be downloaded as detailed in this notice.

 

II.2)Description

II.2.1)Title:

Film

 

Lot No: 3

II.2.2)Additional CPV code(s)

30194220 Drafting films

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

We are looking for film production agencies who are open minded, innovative and creative when approaching new ideas, strategies and technologies for Jisc films, including the supporting film strategy. We also require any successful agency to be flexible, responsive, and can deliver to strict deadlines. As the films that Jisc require can have a varied messaging, audience and purpose, we require a creative and fresh approach to each individual film, whilst considering its successful dissemination. We require a high quality, professional output for all our films, which is in keeping with the Jisc film brand guidelines. Within this lot, agencies will also be expected to support the business under a self-serve model, working to respond to business-area needs whilst protecting the brand. With in-house creatives, sometimes we will lead on the creative direction, but sometimes we will need help. Therefore, sometimes we will be heavily involved in the ideas, scoping and production stages, and other times we will look to you to lead and advise. In some circumstances, where the successful creative agency in lot one has been part of an overall creative concept, they may also support in the initial stages of a film. As a result, the successful film agency must be collaborative and work harmoniously with other agencies, be good at taking creative direction from leads not in their organisation and be effective at leading the creative in-house. During projects where the successful film agency are not leading creatively, this does not mean that they will be omitted from the creative process, as Jisc value the thoughts and opinions of all involved in the project.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

It is our intention to establish a 4-year framework though this will be constructed of an initial 2-year period plus two further optional 12-month periods).

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

More information is available in the procurement documents available to be downloaded as detailed in this notice.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 7
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 019-041885

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/10/2020
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

24, 36 or 48 months dependant on utilisation of extension options.

 

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Jisc
Postal address: 4 Portwall Lane
Town: Bristol
Postal code: BS1 6NB
Country: United Kingdom
E-mail: help@jisc.ac.uk
Telephone: +44 3003002212Internet address: www.jisc.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/09/2020