JISC Call for Digital Content

UK-London: library services

2012/S 124-205406

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

JISC Collections
Brettenham House, 5 Lancaster Place
Contact point(s): Projects
For the attention of: Caren Milloy
WC2E 7EN London
UNITED KINGDOM
Telephone: +44 2030066003
E-mail: c.milloy@jisc-collections.ac.uk

Internet address(es):

General address of the contracting authority: www.jisc-collections.ac.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA11781

Further information can be obtained from: JISC Collections
Brettenham House, 5 Lancaster Place
Contact point(s): Projects
For the attention of: Caren Millloy
WC2E 7EN London
UNITED KINGDOM
Telephone: +44 2030066003
E-mail: c.milloy@jisc-collections.ac.uk
Internet address: www.jisc-collections.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: JISC Collections
Brettenham House, 5 Lancaster Place
Contact point(s): Projects
For the attention of: Caren Milloy
WC2E 7EN London
UNITED KINGDOM
Telephone: +44 2030066003
E-mail: c.milloy@jisc-collections.ac.uk
Internet address: www.jisc-collections.ac.uk

Tenders or requests to participate must be sent to: JISC Collections
Brettenham House, 5 Lancaster Place
Contact point(s): Projects
For the attention of: Caren Milloy
WC2E 7EN London
UNITED KINGDOM
Telephone: +44 2030066003
Internet address: www.jisc-collections.ac.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Call for Digital Content: Archives and Collections for UK Higher and Further Education Institutions.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This is an open call to owners of digital content in the form of archives and collections of relevance to teaching, learning and research in UK Higher Education (HE) and Further Education (FE). including the Research Councils.
JISC Collections is seeking to license, in perpetuity, on behalf of the HE and FE community, Archives and Collections under three strands:
Strand 1:
Archives and Collections in support of the funding bodies priorities, including but not limited to, medicine, science, engineering and agriculture.
Strand 2:
Archives and Collections containing 20th and 21st Century material, to support specialist institutions, for example, those teaching arts and humanities.
Strand 3:
Subject-specific collections of contemporary images, film and audio recordings that are of relevance to UK HE and FE staff and students and which will be delivered via JISC MediaHub (www.jiscmediahub.ac.uk).

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=90077.

II.1.6)Common procurement vocabulary (CPV)

92511000, 32321300, 32321300, 80000000, 80300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Installment Payments.
Delivery Payment.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Bidders must be a legal entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: JISC Collections has developed a Model Licence that it uses for all digital archives and collections acquisitions. This ensures consistency, facilitate the effective dissemination of the terms of use and support the use of the content in education and research.
Attached in Schedule 1 is the Model Licence and the corresponding sub-licences:
The three sub-licences provide for the following scenarios:
1. Access via JISC eCollections or another service developed by JISC Collections on behalf of UK HE and FE (Sub-Licence A).
2. A local load onto a secure network within an HE institution, FE institution or Research Council (Sub-Licence B).
3. Access via the bidders own platform (where this exists) (Sub-Licence C).
The licence grants rights to JISC Collections in perpetuity. JISC Collections seeks to license; the content of the Archives / Collections (including any hand or machine created text derived from images such as OCR, TCP, XML) the metadata, MARC records (where available) and any associated materials. For the avoidance of doubt there is no additional funding available for the acquisition of MARC records and these must be included as part of the bid.) (Specific criteria relating to Metadata and MARC records is available in in the supporting documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Relevance of the content. Weighting 20

2. Licensing. Weighting 20

3. Industry Standards. Weighting 10

4. Metadata. Weighting 10

5. Discovery Services. Weighting 10

6. Value for Money. Weighting 10

7. Interaction and Innovation. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.8.2012

IV.3.4)Time limit for receipt of tenders or requests to participate

27.8.2012 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 27.8.2012 – 13:00
Place:

JISC Collections, Brettenham House South, Lancaster Place, London, WC2E 7EN.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Please contact Caren Milloy for supporting documentation. c.milloy@jisc-collections.ac.uk.

(MT Ref:90077).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Lorraine Estelle
CEO, JISC Collections, Brettenham House South, London
E2 9BW London
UNITED KINGDOM
E-mail: l.estelle@jisc-collections.ac.uk
Telephone: +44 2030066005
Internet address: www.jisc-collections.ac.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.6.2012