Jisc Digital Archival Collections: Group Purchasing Scheme 2020

Jisc Digital Archival Collections: Group Purchasing Scheme 2020

We are keen to hear from publishers who can offer primary source material such as texts, images and audio-visual content and are interested in participating in this scheme.

United Kingdom-Bristol: Publishing services

2020/S 082-194745

Prior information notice

This notice is for prior information only


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Jisc
Postal address: 4 Portwall Lane
Town: Bristol
NUTS code: UK
Postal code: BS1 6NB
Country: United Kingdom
Contact person: Rachael Littlejohns
E-mail: procurement@jisc.ac.uk
Internet address(es):Main address: http://www.jisc.ac.uk

Address of the buyer profile: https://tenders.jisc.ac.uk

I.2)Information about joint procurement


Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Other type: National education and research network provider

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Digital Archival Collections: Group Purchasing Scheme 2020

Reference number: Proc0908

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This PIN is to gauge publishers’ interest in the 2nd iteration of the group purchasing scheme (GPS). We’re a membership organisation, providing digital solutions for UK education and research. In 2018, we established a framework to support academic libraries with the perpetual purchase of digital archival collections (DAC) for use in research and teaching and based on member feedback we are creating another framework opportunity to run in parallel. We are keen to hear from publishers who can offer primary source material such as texts, images and audio-visual content and are interested in participating in this scheme. More information on the scheme and DAC:GPS 2020 can be obtained from procurement@jisc.ac.uk and Stephen.brooks@jisc.ac.uk

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Jisc Services Ltd intends to release a contract notice and commence a procurement process following the OPEN procurement procedure in accordance with Directive 2014/24/EU and The Public Contracts Regulations 2015. The intention is for a procurement process to commence May/ June 2020 and this will be formally published via the OJEU and the Jisc procurement portal https://tenders.jisc.ac.uk. More information on this portal is available within this notice. Please note that future tender documents will only be made available via our e-procurement site http:// tenders.jisc.ac.uk. We are openly and without prejudice inviting publishers to discuss this scheme, and welcome publishers to contact Stephen Brooks.

II.2.14)Additional information

II.3)Estimated date of publication of contract notice:


Section IV: Procedure


IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

Jisc has been working in collaboration with publishers to make digital archival collections of primary source materials more affordable so researchers, teachers and learners can enjoy access to a wider range of resources and libraries can achieve further efficiencies. The Jisc group purchasing scheme for digital archival collections is designed to leverage the collective purchasing power of institutions and is based on the principle ‘the more products are bought, the lower the price’. That is, the more products are bought per publisher by any applicable institution over the course of an academic year, the lower the price based on pre-set discount triggers. Please refer to https://www.jisc.ac.uk/digital-archival-collections-group-purchasing for an overview of the scheme. Digital archival collections can comprise of many forms of digitised materials including, but not limited to, texts, manuscripts, illustrations, photographs, maps, pamphlets, diaries, correspondence, ephemera, cartoons and audio-visual materials. JSL is seeking multiple Bidders (Publishers) to sit on a multi-supplier framework agreement for the provision of static digital archival collections with no recurring platform fees that reduce in cost based on the number of products bought by any Jisc-banded institution over the course of an academic year. Please refer to https://www.jisc.ac.uk/digital-archival-collections-group-purchasing for more information on the group purchasing methodology. Publishers can offer a selection of up to 20 products relevant to supporting learning, teaching and research in UK Higher Education Institutions (HEIs), and optionally to UK academic-related affiliate members as defined by Jisc banding (https://subscriptionsmanager.jisc.ac.uk/about/jisc-banding). All products must be offered to institutions as a one-off perpetual purchase including platform/access fees. There must be no additional recurrent platform charges or access fees levied on institutions who have purchased digital archival collections under the group purchasing framework once the initial purchase has been made. Products that are updated yearly, or are rolling-wall products, or are (or have been) sold as subscriptions will not be eligible to be included in the group purchasing scheme. Products offered as subscription models will be reviewed internally and if they are eligible to be included in the group purchasing scheme as digital archival collections. The duration of the framework will be for 2x 1-year cycles, each cycle will commence in November and close at the end of July the following year. For each year of the framework bidders will be required to submit an offer document outlining the products to be included in the scheme, and a detailed Jisc-banded pricing document for each of those products. It is mandatory that all products in the group purchasing scheme are offered to UK higher education institutions. Offering products in the scheme to academic-related affiliate members is optional, however highly recommended to serve the requirements of institutions materially contributing to learning, teaching and research in the UK out with the higher education sector. Publishers will be required to set an initial 20 % discount off the Jisc-banded list price that will be activated on the first sales of any of their products. Further discounts will increase in 5 % increments, based on the volume of products sold by that publisher. The products within each bundle will count as individual sales, as opposed to the bundle being a single sale, thus increasing the overall discount to all members who participate in the scheme. Publishers will have the discretion to decide which, and how many products to offer as part of the group purchasing scheme up to a maximum of 20 products per yearly cycle. At the conclusion of each yearly cycle publishers may increase, decrease, or change the products they offer for the next year provided they do not exceed the maximum 20 products.

VI.5)Date of dispatch of this notice: