Journal Subscription Services for Foreign and Commonwealth Office

Journal Subscription Services for Foreign and Commonwealth Office

The Foreign, Commonwealth and Development Office requires a journals subscription agent to service multiple subscriptions to online and print journals.

United Kingdom-London: Postal services related to newspapers and periodicals

2020/S 162-395355

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Foreign and Commonwealth Office
Postal address: King Charles Street
Town: London
Postal code: SW1A 2AH
Country: United Kingdom
Telephone: +44 2070081467
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Journal Subscription Services


Reference number: CPG/4606/2020

II.1.2)Main CPV code

64111000 Postal services related to newspapers and periodicals

II.1.3)Type of contract


II.1.4)Short description:


The Foreign, Commonwealth and Development Office requires a journals subscription agent to service multiple subscriptions to online and print journals. This is required to replace an existing contract set to expire in November 2020. Journal licenses are required both for corporate access by staff across the whole office department, but also for use by departments, teams or individuals. Access licenses should be primarily online, but using print where appropriate. Billing mechanisms will be both to a central point and also by separate departmental customers where appropriate. The service is expected to deliver efficiencies by dealing with a single point of delivery as opposed to multiple publishers.

FCDO envisages the contract will run for 2 years, with an option to extend the contract for two further periods of 12 months each.


II.1.5)Estimated total value

Value excluding VAT: 680 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

79980000 Subscription services

II.2.3)Place of performance

Main site or place of performance:



II.2.4)Description of the procurement:


FCDO requires access to an online platform for subscription account management and management information as an integral part of the service. The supplier is required to accurately process subscription orders quickly and where necessary in response to deadlines agreed with FCDO. The supplier will also need to have a flexible approach, managing a variety of license terms and subscription periods and dates, especially whilst FCDO continues its transition to a unified department over the term of the contract. Access should be to the full text of journals. FCDO is currently considering its position on open access and therefore subscription requirements may change over time. FCDO places a premium on added value to the service through access to a dedicated account management team, who will be capable of advising FCDO on the best license models for a given title, securing value for money and offering current awareness of new publications, including setting up trial subscriptions. The supplier is expected to work collaboratively with FCDO in building an effective relationship built on a strong understanding of the FCDO’s business. The account management team will be responsive to our service requests, capable of quickly resolving problems and act proactively as our agent to deliver the most appropriate and cost-effective subscription models in accordance with our stated needs.

FCDO currently uses IP authentication for corporate access to journals, although this may be subject to change over the life of the contract. FCDO will look to engage with the supplier to identify other methods of online access to corporate subscriptions and the supplier will be expected to engage in a flexible and collaborative way to ensure successful outcomes.

FCDO staff work in mobile and flexible ways, frequently on the move and in remote locations using mobile technology. The FCDO works as ‘One HMG Abroad’ and works in close cooperation with other UK government departments including through joint operational units. The service will need to be supplied to staff with an FCDO email address both in the UK and overseas.

For further information relating to the requirement please access the Jaggaer portal and seacrh for project 4606.


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 680 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

The authority reserves the right to use an electronic auction at its sole discretion.


IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/09/2020
Local time: 12:00



Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:


Potential suppliers should browse the internet and access to gain access to the ITT Package, located within project_4606.

If a potential supplier is not registered on the portal, registration is required, takes approximately 5 minutes and is free of charge.


VI.4)Procedures for review

VI.4.1)Review body

Official name: Foreign and Commonwealth Office
Town: London
Postal code: SW1A 2AH
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: