Journey time data service monitoring for DFT

Journey time data service monitoring for DFT

The Department for Transport is seeking to procure data services for the measurement of vehicle speeds, journey times, journey time reliability and delays on both the Strategic road network and local authority managed roads in England.

UK-Hastings: data supply services

2012/S 27-043944

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DFT
Corporate Procurement Division, Zone D/02 Ashdown House
For the attention of: Andrew Hrabi
TN37 7GA Hastings
UNITED KINGDOM
Telephone: +44 2079448453
E-mail: andrew.hrabi@dft.gsi.gov.uk
Fax: +44 2079448440

Internet address(es):

General address of the contracting authority: www.dft.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Other: Transport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Journey time data service monitoring.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Data supply services. Data services. Data collection and collation services. Data analysis services. Traffic monitoring services. The Department for Transport is seeking to procure data services for the measurement of vehicle speeds, journey times, journey time reliability and delays on both the Strategic road network and local authority managed roads in England.
These data will form the basis for official statistics about congestion and reliability and will be used within various transport models. The data will also be made available to the highways agency and English local authorities in order to support the management of the road networks for which they are responsible.
The data required for this service will have the following characteristics:
— Be directly collected/monitored and not based on historic/modelled estimates,
— Be available in large sample numbers *,
— Have wide geographic and temporal coverage *,
— Be able to be accurately referenced to the Ordnance Survey integrated transport network (ITN),
— Be measured and recorded at short reporting intervals,
— Be generally representative of traffic on the network – both in terms of driving speeds and the types of vehicles and road users monitored.
* It is not expected that large amounts of data will be available for every part of the road network but large sample numbers and wide coverage will be considered advantageous.
The Department requires that data are provided in both raw and processed forms. Raw data will consist of anonymised vehicle observation reports, whilst processed data will be aggregated to 15 minute intervals and referenced to individual links from the ordnance survey ITN.
Initial data sets are required for the period 1.1.2010 to 30.9.2012 and monthly updates – received no more than 4 weeks in arrears – will be provided to the Department thereafter. In addition, daily updates of the raw data relating to the strategic road network will be provided to the highways agency no more than 7 days in arrears.
It should be noted that the Department will not consider proposals based on the collection of journey time data from ‘on-call’ mobile devices.
II.1.6)Common procurement vocabulary (CPV)

72319000, 72300000, 72314000, 72316000, 63712710

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Applicants invited to tender will be advised.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders are to be priced in Sterling and payment will only be made in Sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The group will be required to nominate a lead partner with whom the Authority can contract, or form themselves into a single legal entity before the contract is awarded.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Ultimate parent company guarantees may be sought.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants should provide a completed pre-qualification questionnaire (PQQ) in accordance with Vl.3 below.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants should provide a completed pre-qualification questionnaire (PQQ) in accordance with Vl.3 below.
Minimum level(s) of standards possibly required: Information and formalities necessary for evaluating if requirements are met: applicants should provide a completed pre-qualification questionnaire (PQQ) in accordance with Vl.3 below.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants should provide a completed pre-qualification questionnaire (PQQ) in accordance with Vl.3 below.
Minimum level(s) of standards possibly required:
Information and formalities necessary for evaluating if requirements are met: Applicants should provide a completed pre-qualification questionnaire (PQQ) in accordance with Vl.3 below.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

19.3.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The Department reserves the right:
(a) Not to award any contract as a result of the procurement process commenced by publication to this notice;
(b) To make whatever changes it may see fit to the content and structure of the tender competition. In no circumstances will the Department be liable for any costs incurred by applicants and selected bidders in submitting a PQQ, and in tendering for the proposed contract.
Applicants must note that transparency requirements will be a condition of the proposed contract. GO Reference: GO-201226-PRO-3699333.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

DFT
Corporate Procurement Division
TN37 7GA Hastings
UNITED KINGDOM
Telephone: +44 2079448453

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Lodging of appeals: in accordance with the Public Contracts Regulations (as amended) the Department will notify tenderers, by electronic means, or by facsimile, of the standstill period before which any contract(s) will be entered into. This standstill shall not end before at least midnight at the end of the 10th day after the sending date, but where the last day is not a working day, the standstill period shall be extended to the midnight at the end of the next working day. Where, exceptionally, non-electronic means of communication are used, the different timescale as set out in the Regulations shall apply. This standstill provides unsuccessful tenderers with the opportunity to challenge the Department’s decision if they consider they have sufficient grounds to do so.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.2.2012