Jubilee Gardens Grounds Maintenance Contract

Jubilee Gardens Grounds Maintenance Contract

The Authority is seeking a service provider to maintain Jubilee Gardens by providing cleansing services in keeping with the reputation and importance of the Jubilee Gardens public area from November 2013 to 31.5.2015. Jubilee Gardens is a 16,000 sq m² Gardens located in London’s iconic South Bank.

United Kingdom-London: Horticultural services

2013/S 134-232566

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Jubilee Gardens Trust
C/O SBEG, Capital Tower, 91 Waterloo Road
For the attention of: Alex Valenzuela
SE1 8RT London
E-mail: alex.valenzuela@southbanklondon.com

Internet address(es):

General address of the contracting authority: http://jubileegardens.org.uk/

Electronic access to information: http://jubileegardens.org.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Jubilee Gardens Grounds Maintenance Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Jubilee Gardens London SE1.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Authority is seeking a service provider to maintain Jubilee Gardens by providing cleansing services in keeping with the reputation and importance of the Jubilee Gardens public area from November 2013 to 31.5.2015. Jubilee Gardens is a 16,000 sq m² Gardens located in London’s iconic South Bank. It is a world-class public open space of national and regional significance, and of the highest quality, reflecting its heritage, its riverside location and Jubilee associations. It is a multi-functional green space that delivers key benefits for the community, local businesses and cultural venues. It receives 6 million visitors per year.
This will involve cleaning and maintenance of all hard landscapes, street furniture, litter picking, bin emptying, chewing gum and graffiti removal, leaf clearance drain and gully cleaning, playground cleaning as well as daily inspection regime to street furniture, bollards, lighting columns, irrigation system. (list is not exhaustive). From 1.6.2015 – 31.3.2016 works to include full cleansing as above as well as horticultural maintenance which will involve; lawn mowing and cutting lawn edges; lawn aeration; lawn verticutting, scarification and fertilization; application of herbicides; irrigation checks; pop-up sprinkler checks; drip line checks; tree and root ball moisture checks; planting of beds to include seasonal changes and year round planting bed; weed control to planting and hard surfaces; tree inspection; tree weed control, tree fertilization and tree mulch top-up. There is also the potential for a further 2 years extension to the contract taking it up to 2018.
II.1.6)Common procurement vocabulary (CPV)

77300000, 77310000, 77340000, 77311000, 77313000, 77314000, 77314100, 77315000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

GBP 650,000 to GBP 800,000.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 41 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.8.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.7.2013