Kent Collaborative Clinical Systems Programme

East Kent Hospitals University NHS Foundation Trust (or any successor body/bodies) on behalf of the Kent Collaborative Clinical Systems Programme
Kent and Canterbury Hospital, Ethelbert Road
Contact point(s): Messaging system within https://commercialsolutions.bravosolution.co.uk/
CT1 3NG Canterbury
UNITED KINGDOM
Telephone: +44 1306646822
Fax: +44 1306646822

Internet address(es):

General address of the contracting authority: http://www.ekhuft.nhs.uk/

Address of the buyer profile: https://commercialsolutions.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Regional or local authority

Health

The contracting authority is purchasing on behalf of other contracting authorities: yes

Kent Collaborative Clinical Systems Programme.

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: The premises of East Kent University Hospitals NHS Foundation Trust and/or Maidstone and Tunbridge Wells Hospital NHS Trust and/or the selected supplier(s).
NUTS code UKJ4

The notice involves a public contract

The Kent Collaborative Clinical Systems Procurement Programme is a collaboration between East Kent Hospitals University NHS Foundation Trust and Maidstone and Tunbridge Wells NHS Trust.
This Programme aims to procure, and deploy, a Patient Administration System (PAS) with additional functionality (including, but not limited to, Accident and Emergency, Order Communications) and a Maternity Information and Reporting System, in each of the Trusts, together with services, including, but not limited to, implementation, integration, training, project management and support and maintenance services.
The Programme may, in the future, request the Contractor to provide additional services relevant to the ongoing service and support thereof.

72500000, 48814000, 72600000, 72510000, 51610000, 72300000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

LOT 1
It is the Programme’s intention that, for Lot 1, each Trust will award a single contract to a provider and/or consortium who offers the service that demonstrates best value for money based on the evaluation criteria published in the invitation to tender.
LOT 2
It is the Programme’s intention that, for Lot 2, each Trust will award a single contract to a provider and/or consortium who offers the service that demonstrates best value for money based on the evaluation criteria published in the invitation to tender.
Whilst, where applicable, each Trust will award its own contracts, it is intended that one provider will be selected for each lot.
Estimated value excluding VAT:
Range: between 10 000 000 and 40 000 000 GBP

Options: yes
Description of these options: The initial contract term will be 120 months from the date of contract commencement (unless terminated early by the awarding Contracting Authority giving to the service provider not less than (6) months written notice before the end of the initial period in accordance with the proposed contract.
The Contracting Authority may, at its sole discretion, exercise an option to extend the term (on the same contract terms except as agreed) for further periods not to exceed 144 months from the date of contract commencement.

Duration in months: 144 (from the award of the contract)

This may comprise, but is not limited to:
— Patient Administration, Scheduling, Patient Master Index, Reporting, Case note Tracking and Integration;
— Spine Connectivity;
— Order Communications (OC) and Results Reporting (RR);
— Clinical Documentation (patient assessments, notes and correspondence);
— Accident and Emergency;
— Reporting.
Integration with pre-existing data warehouses and Professional Services to include, but not be limited to:
— Implementation;
— Integration;
— Data Migration;
— Training;
— Project Management.

48814200, 72317000, 72250000, 72322000, 72514000

Each organisation within the Kent Collaborative Clinical Systems Programme is seeking to procure a managed service for the provision of PAS+ as described above.
Whilst the contracting authority will consider modules from different suppliers they will not accept offers for the provision of only a single module within a Lot. Any such offers must be made in a consortium bid, with a nominated Lead Bidder, for a whole lot.
The requirements are described in more detail within the pre-qualification documentation.

The Contracting Authority intends to use an eTendering system in this procurement exercise.

This may comprise, but is not limited to:
— NN4B;
— Workflow to support remote working in the community;
— Interfacing to PAS+.
Professional Services to include, but not be limited to:
— Implementation;
— Integration;
— Data Migration;
— Training;
— Project Management.

48180000, 72317000, 72250000, 72322000, 72514000

The organisations within the Kent Collaborative Clinical Systems Programme are seeking to procure, as a managed service, a maternity information system operating a shared database across all organisations.
The requirements are described in more detail within the pre-qualification documentation.

The Contracting Authority intends to use an eTendering system in this procurement exercise.

a) A parent company guarantee will be required if the Contracting Authority decide accordingly.
b) Main Contractor to guarantee and be liable for the performance of its sub-contractors.

Joint and several liability.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see the pre-qualification questionnaire and/or invitation to tender for details.

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once).
— Browse to the eSourcing Portal: https://commercialsolutions.bravosolution.co.uk and click the link to register.

— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password.
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier.)
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only.)
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Information and formalities necessary for evaluating if the requirements are met: Please see the published PQQ Manual for details.

Information and formalities necessary for evaluating if the requirements are met:
Please see the published PQQ Manual for details.

Restricted

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The Contracting Authority envisages the selection of a maximum of 6 operators to be shortlisted in each lot in accordance with the criteria described in the published PQQ Manual.

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

2.1.2014 – 15:00

English.