Key Holder Service Ipswich

Key holder and Key Fob Recovery Service.

United Kingdom-Ipswich: Subscription services

2016/S 127-228803

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Office of the Police and Crime Commissioner for Suffolk
N/A
Police Headquarters, Portal Avenue, Martlesham Heath
For the attention of: Carolyn Brown
IP5 3QS Ipswich
United Kingdom
E-mail: carolyn.brown@norfolk.pnn.police.uk

Internet address(es):

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/32209

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16551&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16551&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Key holder and Key Fob Recovery Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Ipswich.

NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

A key holder database and key fob recovery service is currently operated in Suffolk through the Suffolk SAFEKey scheme, see www.suffolk.safekey.org.uk A key holder service allows business and residential property owners to securely have their emergency contact and key holder details accessible to the Commissioner in the event of an incident occurring at their property whilst the property is unattended, allowing the Commissioner to know whom to contact.

A key fob recovery service aims to reunite people with their lost or stolen keys. This is achieved by members of the scheme having a key fob, with a unique reference number, which invites anyone that finds the lost keys to return them to a PO Box address or hand them over to the police. The person returning the keys will receive a ‘Finder’s Fee’ from the key fob service provider.

II.1.6)Common procurement vocabulary (CPV)

79980000, 44522200, 72320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

A key holder database and key fob recovery service is currently operated in Suffolk through the Suffolk SAFEKey scheme, see www.suffolk.safekey.org.uk

A key holder service allows business and residential property owners to securely have their emergency contact and key holder details accessible to the Commissioner in the event of an incident occurring at their property whilst the property is unattended, allowing the Commissioner to know whom to contact.
A key fob recovery service aims to reunite people with their lost or stolen keys. This is achieved by members of the scheme having a key fob, with a unique reference number, which invites anyone that finds the lost keys to return them to a PO Box address or hand them over to the police. The person returning the keys will receive a ‘Finder’s Fee’ from the key fob service provider, currently at a rate of 10 GBP.
Estimated value excluding VAT:
Range: between 150 000 and 250 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 036 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond and / or parent company guarantee may be required. Reference to these matters, where applicable, will be set out in the invitation to tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Reference to these matters, where applicable, will be set out in the invitation to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors (e.g. a joint venture or consortium) to take a particular legal form or to require a single contractor to take primary liability or require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with article 57 of Directive 2014/24/EU of the European Parliament and of the Council and Regulation 57 of the Public Contracts Regulations 2015 and as set out in the invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Reference to these matters, where applicable, will be set out in the invitation to tender.
Minimum level(s) of standards possibly required: Reference to these matters, where applicable, will be set out in the invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Reference to these matters, where applicable, will be set out in the invitation to tender.
Minimum level(s) of standards possibly required:
Reference to these matters, where applicable, will be set out in the invitation to tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2016-019

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.8.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court
The Strand
WC2A 2LL London
United Kingdom
Telephone: +44 2079476000

Body responsible for mediation procedures

PDRS
BiP Solutions, Medius 60, Pacific Way
G51 1DZ Glasgow
United Kingdom
E-mail: pass@bipsolutions.com
Telephone: +44 8452707055

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.7.2016

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