King's College London Legal Services Tender

King’s College London Legal Services Tender

King’s wishes to establish a multi-provider Framework Agreement for the provision of legal services.

United Kingdom-London: Legal services

2019/S 120-294238

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

King’s College London
Strand
London
WC2R 2LS
United Kingdom
Telephone: +44 2078484431
E-mail: gerry.burns@kcl.ac.uk
NUTS code: UKI32

Internet address(es):Main address: www.kcl.ac.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.kcl.ac.uk/aboutkings/orgstructure/ps/procurement/suppliers/index.aspx

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/kcl/aspx/Home

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

KCL-00001207 Legal Services

Reference number: KCL-00001207

II.1.2)Main CPV code

79100000

II.1.3)Type of contract

Services

II.1.4)Short description:

Currently King’s College London (“King’s) spends in excess of 1.7 million GBP per year on external legal services, across over 20+ firms. King’s wishes to establish a multi-provider Framework Agreement for the provision of legal services. King’s objective is to ensure that it receives quality legal services from law firms who can consistently provide pragmatic, creative and expert advice. The Framework Agreement will run initially for 2 years, with an option to extend for 2 further years (subject to satisfactory performance). King’s will actively manage the Framework Agreement, including coordinating contract review meetings, performance management and analysis of management information provided. This Procurement is being done under the Public Contracts Regulations 2015 and is in line with the requirements of the Light Touch Regime for Health, Social, Education and certain other Service Contracts.

II.1.5)Estimated total value

Value excluding VAT: 6 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI32

Main site or place of performance:

II.2.4)Description of the procurement:

Currently King’s College London (“King’s) spends in excess of 1.7 million GBP per year on external legal services, across over 20+ firms. King’s wishes to establish a multi-provider Framework Agreement for the provision of legal services. King’s objective is to ensure that it receives quality legal services from law firms who can consistently provide pragmatic, creative and expert advice. The Framework Agreement will run initially for 2 years, with an option to extend for 2 further years (subject to satisfactory performance). King’s will actively manage the Framework Agreement, including coordinating contract review meetings, performance management and analysis of management information provided. King’s will work closely with the chosen Providers throughout the term of the Framework Agreement to create productive working relationships and achieve greater value for money. The Framework Agreement will allow the chosen Providers to supply King’s with the services identified in the technical specification, on the agreed terms of and for the duration of the Framework Agreement period.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

After two years can be renewed for 2 more.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

All of the firms who are selected to be on the Framework Agreement and their practising solicitors must comply with the requirement for certification, registration/recognition by the Solicitors Regulation Authority (SRA) or be an authorised non-SRA Provider (regulated by another approved regulator). All practising solicitors within the successful Providers must hold a current practising certificate issued by the SRA and comply with the rules of professional conduct set down by the SRA (including the Solicitors’ Code of Conduct 2011, as updated and published on the SRA website).

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 12

In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not applicable

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/07/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 15/07/2019

Local time: 14:00

Place:

Actually online, physically in London

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

4 years

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3)Additional information:

King’s is working on getting electronic invoicing in place for all suppliers.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
Strand
London
WC2A 2LL
United Kingdom
E-mail: comct.registry@hmcourts-service.gsi.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/06/2019