Kitchen and Bathroom Refurbishments Fit Only City Wide 2014 – 2019

Kitchen and Bathroom Refurbishments Fit Only City Wide 2014 – 2019

Refurbishment work. Electrical wiring work. Plumbing and drain-laying work. Water plumbing work. Overhaul and refurbishment work. Tiling work. Installation of fitted kitchens.

United Kingdom-Leicester: Refurbishment work

2013/S 147-254972

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicester City Council
New Walk Centre, Welford Place
For the attention of: Seamus Hayes
LE1 6ZG Leicester
Telephone: +44 1162527422

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Kitchen and Bathroom Refurbishments Fit Only City Wide 2014 – 2019.
II.1.2)Type of contract and location of works, place of delivery or of performance

Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Refurbishment work. Electrical wiring work. Plumbing and drain-laying work. Water plumbing work. Overhaul and refurbishment work. Tiling work. Installation of fitted kitchens. Repair and maintenance services of central heating. Decoration work. Plastering work. Sanitary fixture installation work. Painting work. Floor-laying work. Building alteration work. Electrical fitting work. Joinery and carpentry installation work. Central-heating installation work. Gas regulation equipment installation work. Gas-fitting installation work. Electrical wiring and fitting work. Boiler installation work. Plumbing and sanitary works. Leicester City Council’s intention is to appoint up to SIX specialist Kitchen and Bathroom installation contractors to undertake this programme. The programme supplements the Housing Departments- Direct Services Organisation (DSO). This is a FIT ONLY contract.
II.1.6)Common procurement vocabulary (CPV)

45453100, 45311100, 45332000, 45332200, 45453000, 45431000, 45421151, 50720000, 45451000, 45410000, 45332400, 45442100, 45432110, 45262700, 45311200, 45420000, 45331100, 45333100, 45333000, 45311000, 45331110, 45330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The proposed Kitchen & Bathroom refurbishments will be to Leicester City Council housing stock which includes dwellings of various types consisting of, bungalows, houses, flats, maisonettes, tower blocks and sheltered housing schemes, etc.
1) Of the current properties owned by Leicester City Council there is approximately a balance of 10 000 properties that require kitchen / bathroom refurbishment over the next 10 years at current levels of funding.
2) The programme at present is approximately 1000 units per annum, this is subject to funding.
3) Each property will have either a kitchen or bathroom refurbished, which will be designed by Leicester City Council in-house team to suit individual tenants needs.
The contract will include the installation of new Kitchens & Bathrooms and associated works including alterations to services, electrical, plumbing, heating, gas and structural alterations to Council owned properties.
The Council has in place a contract for the supply of materials (kitchen units, sanitary ware and some associated items) to supplement this fit only contract including the option to deliver the materials direct to the tenderers premises. Therefore the tenderers will be required to have suitable local premises to accept and store materials including relevant site security and insurance levels
The contractors will, as part of the refurbishment works supply sundry materials such as lintels, plasterboard, plaster, skirting, architrave, ply, electrical & plumbing items, paint etc (this is not an exhaustive list).
The refurbishment works will involve electrical alteration. ALL Electrical works must be carried out by a member of a “Competent Body” as defined in Part ‘P’ of the United Kingdom Building Regulations, e.g. National Inspection Council for Electrical Installation Contracting (NICEIC), or Electrical Contractors Association, (ECA), or their equivalents. The installation works shall be fully compliant with the requirements of British Standard 7671 and all current amendments thereto.
The refurbishment works will involve working on domestic gas installations, central heating systems and gas appliances. It is a requirement of the United Kingdoms Gas Safety (Installation and Use) Regulations (1998) for individuals to be competent in areas of gas work they carry out and that they are registered with a body that is recognised by the Health and Safety Executive (HSE). ALL works on Gas must therefore be carried out by Gas Safe Registered Engineer/s who holds a valid Accredited Certification Scheme (ACS). Those that apply to this contract are: core gas safety, Met1, central heating, cookers, fires and water heater qualifications as defined in the United Kingdom Gas Safety (Installations and Use) Regulations (1998). As the works can involve repositioning of domestic gas meters gas engineers must have Met1 and also must be OFGEM (Office of the Gas and Electricity Markets) Approved Meter Installers (OAMI) or their equivalents.
The anticipated award date is January 2014, and will operate for a period of 3 years with an option to extend for a further +1 +1 years, dependent upon the contractors’ performance at the end of Year 3 and this shall be at Leicester City Council’s sole discretion.
There is no guarantee of work or value and the contract will be signed on a non-exclusive basis.
Any company wishing to participate will need to undertake the OJEU restricted procedure, ,. “Interested organisations shall complete a Pre-Qualification Questionnaire (PQQ) and this document shall be used in the initial evaluation process, thus producing a list of selected companies to invite to tender. Prior to distribution of the tender documents (after PQQ evaluation), interested parties will be invited to attend a ‘familiarisation’ presentation for the Tender Evaluation Process”.
Those tenderers selected may be asked to give a presentation which will form part of the overall tender evaluation process.
Estimated value excluding VAT: 25 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The provision of appropriate guarantees, bonds and warantees is reserved.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The technical capacity is as per the contract documentation, which must be met.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 20
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.9.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The cotnract is for for a period of 3 years with an option to extend for a further +1 +1 years, dependent upon the contractors’ performance at the end of Year 3 and this shall be at Leicester City Council’s sole discretion. The value of the contract given, approximately GBP25 million, is for the whole contract, including the option to extend if taken up.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2013726-PRO-4987853

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.7.2013