Kitchen and Bathroom Works under the Decent Homes Programme

Kitchen and Bathroom Works under the Decent Homes Programme

This is an opportunity for a contract for the refurbishment of kitchens and bathrooms in occupied dwellings under a planned works contract for works to around 300 properties per year for the next three years in Wokingham and surrounding areas.

United Kingdom-Wokingham: Refurbishment work

2014/S 012-016190

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wokingham Borough Council
Civic Offices,Shute End
Contact point(s): Wokingham Borough Council, Civic Offices, Shute End, Wokingham RG40 1WL United Kingdom
For the attention of: Peter Bird
RG40 1WL Wokingham
UNITED KINGDOM
Telephone: +44 7780600953
E-mail: peter.bird@wokingham.gov.uk

Internet address(es):

General address of the contracting authority: www.wokingham.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Kitchen and Bathroom Works under the Decent Homes Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Main site or location of works, place of delivery or of performance: Within the Borough of Wokingham in the UK.
NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This is an opportunity for a contract for the refurbishment of kitchens and bathrooms in occupied dwellings under a planned works contract for works to around 300 properties per year for the next three years in Wokingham and surrounding areas.
The contract requirement will include contacting tenants to make access arrangements, liaising with tenants and the Council over the layout of the kitchen and bathroom and ensuring completion of the works in a timely fashion. The work will include removal of existing fitments and fittings, installation of new, redecorating and laying floor coverings. It will also include providing new electrical installations to a schedule in some cases.
The Council has selected a supplier of kitchen units through a framework agreement which has been procured through a fully OJEU compliant process and the Contractor shall be required to source the kitchen units and accessories through this supplier.
This Tender is separate to the catch up works programme recently tendered as a ‘small lot’.
II.1.6)Common procurement vocabulary (CPV)

45453100, 45300000, 45330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will involve refurbishment to kitchen and bathrooms to approximately 300 dwellings per year for 3 years.
II.2.2)Information about options

Options: yes
Description of these options: There shall be an option to extend the contract for a further period of 1 year at the discretion of the awarding authority.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Bond in the value of 15 % of the annual contract value shall be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Potential providers shall be required to meet minimum standards of financial standing that are described in the pre-qualification questionnaire available from the contact whose details are provided in Section I.1.
Payments shall be made on a monthly basis on submission of a valid invoice for work completed in the previous month.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete the contracting authoritiy’s pre-qualification questionnaire (PQQ) which can be obtained from the address in Section I.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The information and documentation required is set out in the PQQ which can be obtained from the contracting authority’s address in Section I.1. The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required: These are set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The information and documentation required is set out in the PQQ which can be obtained from the contracting authority’s address in Section I.1. The contracting authority need not consider any request to participate unless it is accompanied by a completed PQQ.
Minimum level(s) of standards possibly required:
These are set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: The criteria are set out in the PQQ which can be obtained from the contracting authority’s address in Section I.1.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Arrangements for the delivery of KPIs. Weighting 10

3. Resourcing arrangements for the delivery of the service. Weighting 10

4. Administrative procedures. Weighting 10

5. Risk assessments for working in occupied premises. Weighting 10

6. Social value offered. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TenantServices/DecentHomes/01/14
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.2.2014 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI 4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 day standstill period at the point that information on the award of the contract is communicated to tenderers. This communication shall include details of the award criteria; the reasons for the decision and the characteristics and relative advantage of the successful tender; the scores obatined by the applicant and that of the successful tenderer; the successful operator’s name and the date when the standstill period ends.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

15.1.2014