Kitchen Deep Clean

Kitchen Deep Clean

Specialist Kitchen Deep Clean Services at 25 Operational catering outlets across the London Underground network.

UK-London: cleaning and sanitation services

2012/S 171-283091

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London (Commercial – Premises and Office Services Team)
Windsor House 42- 50 Victoria St.
Contact point(s): Transport for London (Commercial Services)
For the attention of: Ash Paine
SW1H 0TL London
Telephone: +44 2071262806
Fax: +44 2071264517

Internet address(es):

General address of the contracting entity:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Other: General Public Services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: yes

GLA Family

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:

Kitchen Deep Clean.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Greater London.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Specialist Kitchen Deep Clean Services at 25 Operational catering outlets across the London Underground network.
II.1.6)Common procurement vocabulary (CPV)

90900000, 90910000, 90911000, 90911100, 90911200, 90920000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

TfL is seeking to place a contract to procure the services of an organisation or organisations, to provide Kitchen Deep Clean Services.
There are 25 operational catering outlets, across the London Underground network, some of which are open 364 days a year, excluding Christmas Day. The remainder operate on a five day week with closure on bank holidays.
The Authority requires a specialist deep clean service at these catering outlets.
The work is to be carried out on the basis of a call-off service, which shall be agreed by the Authority as and when deep cleaning of catering areas is required.
The scope of the service shall include the provision of all management supervision, labour, PPE, uniforms, materials, consumables, sundry supplies, equipment, transport and associated costs, waste transfer and disposal to provide:
— thorough deep cleaning of kitchen and associated areas, fabric and fittings, seating areas and ancillary rooms including all statutory requirements,
— thorough deep cleaning of all heavy duty catering equipment including all statutory requirements,
— thorough deep cleaning of kitchen ventilation canopies/hoods, air handling equipment, extract ducting and filters (if not disposable), fan blades, supply louvers and casings, vent ducting and motor castings.
The Service Provider will also be required to carry out site surveys and provide method statements and risk assessments, which will be specific to each operation where cleaning is undertaken.
Please Note.
A comprehensive specification including appendices with site locations and additional relevant information will be provided at the ITT stage.
This OJEU notice is non-mandatory as the requirement falls under the Utilities Contracts regulations and falls below threshold values – Standard OJEU timescales do not apply.
These Contracts will also be available to other members of the TfL Group (for details see The contracts will also be available to members of the Greater London Authority (GLA) family, which currently are the London Fire and Emergency Planning Authority (LFEPA), the Mayors Office for Policing and Crime, The London Legacy Development Corporation (LLDC) and other publicly funded bodies within the greater London area (including but not limited to The London Ambulance Service) should they wish to join the Contract at any time during the agreement term.

Estimated value excluding VAT: 220 000,00 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013 Completion 30.6.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details will be included with the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be included with the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The awarding authority’s specific requirements are to be determined but the awarding authority will require that any contract(s) awarded be entered into by a single entity on part of the successful candidate(s).
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details will be included with the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To be detailed in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: To be detailed in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: To be detailed in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

TfL 90595
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.10.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Please note all applicants are required to express their interest by registering on

Failure to do so may invalidate your application. Expressions of interest must be received by the closing date/time as stated in IV.3.4.
If you require any further assistance the Eurodynamics help desk is available Mon-Fri 8:00am to 5:00pm on: e-mail:; phone: +44 800011740503.

Tenderers interested in being considered for the tender for this requirement should express their interest by means of completing a pre-qualification questionnaire detailing their capabilities. The contract will be up to a maximum of 26 months. Transport for London (Tfl) is a complex organisation operating both as an executive agency of the Greater London Authority (GLA), under the direction of the Mayor of London and as a provider of transport services. The scope of proposed services may encompass activities within the scope of both Directive SI 2006 5 and Directive SI 2006 6. Services to be provided in relation to activities which are subject to the Directive SI 2006 6 (Utilities) will not be subject to a separate notice. The services may be provided to Tfl and/or its subsidiaries and may also encompass London Regional Transport (LRT) and/or the GLA and some or all of its functional bodies. The contract may be awarded to the successful contractor by any part of Tfl and/or any of its subsidiaries. The awarding authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called for by this notice. The Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in pound sterling and all payments under the contract will be made in pound sterling. Tfl may interview any or all companies who express an interest in tendering for this work. If and when this requirement is offered to tender, this may be done in whole or part via electronic means using the internet. It may also be through the medium of an electronic reverse auction. Tfl strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the Policy can be found on the publications page of the Transport for London website, accessible via the following internet link Further details as to the application of the Greater London Authority’s Group Responsible Procurement Policy relating to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures


Body responsible for mediation procedures


VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calender days standstill period at the point of information on the award of the contract is communicated to tenderers, where details shall be contained.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.9.2012