Kitchen Deep Clean
Specialist Kitchen Deep Clean Services at 25 Operational catering outlets across the London Underground network.
UK-London: cleaning and sanitation services
Contract notice – utilities
Section I: Contracting entity
Transport for London (Commercial – Premises and Office Services Team)
Windsor House 42- 50 Victoria St.
Contact point(s): Transport for London (Commercial Services)
For the attention of: Ash Paine
SW1H 0TL London
Telephone: +44 2071262806
Fax: +44 2071264517
General address of the contracting entity: www.tfl.gov.uk
Address of the buyer profile: https://eprocurement.tfl.gov.uk/epps/home.do
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
The contracting entity is purchasing on behalf of other contracting entities: yes
Section II: Object of the contract
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Greater London.
NUTS code UK
90900000, 90910000, 90911000, 90911100, 90911200, 90920000
There are 25 operational catering outlets, across the London Underground network, some of which are open 364 days a year, excluding Christmas Day. The remainder operate on a five day week with closure on bank holidays.
The Authority requires a specialist deep clean service at these catering outlets.
The work is to be carried out on the basis of a call-off service, which shall be agreed by the Authority as and when deep cleaning of catering areas is required.
The scope of the service shall include the provision of all management supervision, labour, PPE, uniforms, materials, consumables, sundry supplies, equipment, transport and associated costs, waste transfer and disposal to provide:
— thorough deep cleaning of kitchen and associated areas, fabric and fittings, seating areas and ancillary rooms including all statutory requirements,
— thorough deep cleaning of all heavy duty catering equipment including all statutory requirements,
— thorough deep cleaning of kitchen ventilation canopies/hoods, air handling equipment, extract ducting and filters (if not disposable), fan blades, supply louvers and casings, vent ducting and motor castings.
The Service Provider will also be required to carry out site surveys and provide method statements and risk assessments, which will be specific to each operation where cleaning is undertaken.
A comprehensive specification including appendices with site locations and additional relevant information will be provided at the ITT stage.
This OJEU notice is non-mandatory as the requirement falls under the Utilities Contracts regulations and falls below threshold values – Standard OJEU timescales do not apply.
These Contracts will also be available to other members of the TfL Group (for details see www.tfl.gov.uk). The contracts will also be available to members of the Greater London Authority (GLA) family, which currently are the London Fire and Emergency Planning Authority (LFEPA), the Mayors Office for Policing and Crime, The London Legacy Development Corporation (LLDC) and other publicly funded bodies within the greater London area (including but not limited to The London Ambulance Service) should they wish to join the Contract at any time during the agreement term.
Estimated value excluding VAT: 220 000,00 GBP
Section III: Legal, economic, financial and technical information
Description of particular conditions: Details will be included with the Invitation to Tender.
Section IV: Procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
Section VI: Complementary information
Please note all applicants are required to express their interest by registering on https://eprocurement.tfl.gov.uk/epps/home.do.
Failure to do so may invalidate your application. Expressions of interest must be received by the closing date/time as stated in IV.3.4.
If you require any further assistance the Eurodynamics help desk is available Mon-Fri 8:00am to 5:00pm on: e-mail: firstname.lastname@example.org; phone: +44 800011740503.
Tenderers interested in being considered for the tender for this requirement should express their interest by means of completing a pre-qualification questionnaire detailing their capabilities. The contract will be up to a maximum of 26 months. Transport for London (Tfl) is a complex organisation operating both as an executive agency of the Greater London Authority (GLA), under the direction of the Mayor of London and as a provider of transport services. The scope of proposed services may encompass activities within the scope of both Directive SI 2006 5 and Directive SI 2006 6. Services to be provided in relation to activities which are subject to the Directive SI 2006 6 (Utilities) will not be subject to a separate notice. The services may be provided to Tfl and/or its subsidiaries and may also encompass London Regional Transport (LRT) and/or the GLA and some or all of its functional bodies. The contract may be awarded to the successful contractor by any part of Tfl and/or any of its subsidiaries. The awarding authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called for by this notice. The Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in pound sterling and all payments under the contract will be made in pound sterling. Tfl may interview any or all companies who express an interest in tendering for this work. If and when this requirement is offered to tender, this may be done in whole or part via electronic means using the internet. It may also be through the medium of an electronic reverse auction. Tfl strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the Policy can be found on the publications page of the Transport for London website, accessible via the following internet link http://www.london.gov.uk/rp/. Further details as to the application of the Greater London Authority’s Group Responsible Procurement Policy relating to this procurement will be set out in the tender documents.
Body responsible for mediation procedures
VI.5)Date of dispatch of this notice:4.9.2012