Kitchen Equipment Maintenance London

Kitchen Equipment Maintenance London

The maintenance and repair of kitchen equipment in Schools and other public buildings.

United Kingdom-Romford: Repair and maintenance services of catering equipment

2013/S 249-436592

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Havering
Central Library, St Edwards Way
For the attention of: Ima Orosei
RM1 3AR Romford
UNITED KINGDOM
Telephone: +44 1708432508
E-mail: ima.orosei@havering.gov.uk

Internet address(es):

General address of the contracting authority: www.havering.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Newham
Town Hall Annexe, 330-354 Barking Road
E6 2RT East Ham
UNITED KINGDOM

London Borough of Waltham Forest.
Waltham Forest Town Hall, 701 Forest Rd
E17 4JF Walthamstow
UNITED KINGDOM

London Borough of Richmond upon Thames
Civic Centre, 44 York Street
TW1 3BZ Middlesex
UNITED KINGDOM

Thurrock unitary Authority
Thurrock Council Civic Offices, New Road,
RM17 6SL Essex
UNITED KINGDOM

Royal Borough of Greenwich
Town Hall, Wellington Street
SE18 6PW London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Kitchen equipment maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 200 000 and 1 820 000 GBP

II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of catering equipment. Kitchen equipment. The maintenance and repair of kitchen equipment in Schools and other public buildings.
II.1.6)Common procurement vocabulary (CPV)

50883000, 39221000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To provide a maintenance and repair of kitchen equipment service in Schools and other public buildings when required to various locations within the London Boroughs of Havering, London Borough of Waltham Forest, London Borough of Richmond, London Borough of Newham, Thurrock Unitary Authority, and the Royal Borough of Greenwich.
The proposed framework agreement will also be available to members of the London Contracts and Supplies Group (LCSG). Members are listed on www.lcsg.org.

The contract shall be for a period of four years and commencing 01/09/2014.
The Acquired Rights Directive/ Transfer of Undertakings (Protection of Employment) Regulations 2006 will not apply.
Estimated value excluding VAT:
Range: between 1 200 000 and 1 820 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.9.2014. Completion 31.8.2018

Information about lots

Lot No: 1 Lot title: Kitchen Maintenance contract

1)Short description

Provision of a reactive and preventative maintenance contract for Gas and electric kitchen equipment
2)Common procurement vocabulary (CPV)

39221000

3)Quantity or scope

Provision of a reactive and preventative maintenance contract for Gas and electric kitchen equipment
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Kitchen Extract cleaning and maintenance

1)Short description

The provision of a Kitchen extract maintenance programme to include annual cleaning and servicing.
2)Common procurement vocabulary (CPV)

50883000

3)Quantity or scope

The provision of a Kitchen extract maintenance programme to include annual cleaning and servicing.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Refrigeration

1)Short description

The provision of a reactive and preventative maintained for all kitchen refrigeration units to include fridges, freezers, chillers.
2)Common procurement vocabulary (CPV)

39221000

3)Quantity or scope

The provision of a reactive and preventative maintained for all kitchen refrigeration units to include fridges, freezers, chillers.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Kitchen deep clean

1)Short description

The provision of an annual kitchen high level clean service
2)Common procurement vocabulary (CPV)

50883000

3)Quantity or scope

The provision of an annual kitchen high level clean service
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not Provided.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Not Provided.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the case of a consortium bid the contracting authority will require one member of the consortium to be the lead contractor.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Not Provided.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualifiction documents.
Minimum level(s) of standards possibly required:
As set out in the pre-qualifiction documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: London Borough of Havering may at its discretion hold an electronic reverse auction as part of this tender process.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Kitchen Equipment maintenance
IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2009/S 25-036494 of 4.2.2009

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.2.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 20/12/2017
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-20131220-PRO-5350053
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.12.2013