Laboratory Services Tender Oxford

Laboratory Services Tender Oxford

Provision of a managed laboratory service for Oxford University Hospitals NHS Trust and Buckinghamshire Healthcare NHS Trust.

UK-Oxford: laboratory services

2012/S 64-104454

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxford University Hospitals NHS Trust
Procurement and Supplies, Room 6, Block 10, Churchill Hospital, Headington
For the attention of: Steve Moody, Procurement Manager
OX3 7LJ Oxford

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: From the Trust’s e-tender provider BravoSolutions
Internet address:

Tenders or requests to participate must be sent to: From the Trust’s e-tender provider BravoSolutions
Internet address:

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of a managed laboratory service for Oxford University Hospitals NHS Trust and Buckinghamshire Healthcare NHS Trust.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The John Radcliffe Hospital Oxford; The Churchill Hospital Oxford; The Horton General Hospital Banbury; Stoke Mandeville Hospital Aylesbury, High Wycombe General Hospital, High Wycombe and or such other sites as may be directed by the authorities.
NUTS code UKJ1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Oxford University Hospitals NHS Trust and Buckinghamshire Healthcare NHS Trust have a requirement for a managed laboratory service to be supplied by a lead contractor including but not limited to: biochemistry, immunology, haematology, microbiology, virology, genetics and pathology.
There will be a transfer of risk from the contracting authorities to the successful supplier which will include performance targets and or liquidated damages relating but be limited to: systems availability, performance standards and quality of service delivery.
The new contract shall deliver a strategic partnership in which we envisage the successful supplier being capable of responding to service change and expansion of requirements during the lifetime of the contract. This could include, but not necessarily be limited to the addition or replacement of instrumentation.
The authorities reserve not to award a contract under this process.
Please note that the authorities will not require the successful supplier to provide outsourced testing analysis services as part of this contract.
The Pre-Qualification Questionnaire will assess (among other things) a tenderer’s capability and capacity in delivering similar projects. This means demonstrating the ability to provide (1) a managed service in a healthcare environment, as well as (2) the ability to provide the majority of elements that make up the specific laboratory service without recourse to sub contracting. Tenderers will not pass the PQQ if they were planning to directly provide one aspect, but sub-contract all, or the majority of the other.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Provision to meet specified service levels, including equipment supply and installation, supply of reagents & consumables technical support,
It is envisaged that the contract shall include proprietary supplies; generic supplies may also be purchased from the contractor or any other party at the sole discretion of Authorities.
Where the analyser is a closed system the contractor should guarantee reagents and consumables are available for the lifetime of the equipment.
Maintenance offers (usually annual contracts) are to be open for a minimum of 7 years from the installation, subject only to agreed variations.
Bidders shall be aware that installation may require enabling works may be required. To that end each bidder shall visit the site to ascertain the extent of works required if any and shall include the cost of such works within their offer.
Additional equipment may be acquired as a result of contracts awarded within the remit of this notice where the Authority deems it necessary to augment, replace or duplicate the facilities available across its sites.
Estimated value excluding VAT:
Range: between 23 000 000 and 40 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Contract term will be for 7 years with the option to extend by up to 24 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
A consortium which is awarded the contract must form a legal entity before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: ** The following terms and conditions of contract shall apply to any contract awarded as a result of this process, subject to any variations stated below: **.
NHS Conditions of Purchase for Supply of Goods (Sept 2010).
NHS Conditions of Contract for the Maintenance of Equipment (July 2007).
NHS Conditions of Contract for the Supply and Installation of Equipment (July 2007).
If there are any conditions of contact which you cannot meet, please notify the Trust as part of your bid. This will inform the Trust as to whether to accept your bid, on the basis that the relevant terms will be discussed further and a decison made whether to reject your bid.
** Tender documents can only be accessed from our e-tender website (details below) and offers must be submitted through the same website.
Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing portal: and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs open to all suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘express interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘buyer attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘my response’ under ‘PQQ/ ITT Details’, you can choose to ‘create response’ or to ‘decline to respond’ (please give a reason if declining) – You can now use the ‘messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘submit response’ button at the top of the page. If you fail to publish your response the Trust will be unable to consider your offer.
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Compliance with section 23 of the Public Contracts regulations 2006 (as amended).
Any supplier may be disqualified who; (a) is bankrupt or is being wound up, whose affairs are being administered by the court, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations (b) is the subject of proceedings for a declaration of bankruptcy, for an order for complusory winding up or administration by the court or under national laws or regulations (c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata (d) has been guilty of grave professional misconduct proven by any means the contracting authorities can justify.
Please refer to the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Compliance with section 24 of the Public Contracts regulations 2006.
*Evidence of relevant professional risk indemnity insurance.
*Evidence of public liability insurance.
* Details of turnover relevant to tender items.
* 3 years audited accounts.
Please refer to the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Please refer to the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Compliance with section 25 of the Public Contracts regulations 2006.
* The award dates of three contracts for supply of goods and or services similar to the authorities requirement:
* the consideration received; or approximate contract values of the above contracts:
* the identity of the person / organisation to whom the contracts are with – where possible at least one should be from NHS:
* A statement of the experience levels / qualifications of technicians or technical services available to the suppler to be involved in the production of goods under the contract; particularly those responsible for quality control.
* in relation to the goods to be purchased under the contract, a statement of the supplier’s:
Technical facilities;
Measures for ensuring quality;
Research and development facilities.
* Details on what proportion of the contract, if any, is intended to be sub-contract.
* Electronic attachments certification by (a) official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the public supply contract conform to standards and technical specifications identified by the contracting authority (b) certification attesting to conformity quality assurance standards based on European standards from an independent body (e.g. CE Marking) if applicable.
Please refer to the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Please refer to the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Please refer to the pre-qualification questionnaire which you will be able to access when you register your interest against this project at the Bravo Solutions e-tender website.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BravoSolutions Project ref 18374
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.4.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 7 years if extension option not taken up. 9 years if extension option exercised.
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A minimum of a 10 calendar day standstill period will be incorporated at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Trust before the contract is entered into. Applicants have two working days from the notification of the award decision to request additional debriefing, and that information has to be provided a minimum of three working days before the expiry of the standstill period. Such additional information should be requested via the Bravo eTendering system using the messaging facility within the appropriate ITT. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document, and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.3.2012