Laboratory Supplies to Health Protection Agency

Laboratory Supplies to Health Protection Agency

Supply of standard pipette and robotic tips.

UK-London: laboratory, optical and precision equipments (excl. glasses)

2012/S 181-297414

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Health Protection Agency
61 Colindale Avenue
For the attention of: David Logongo
NW9 5EQ London
UNITED KINGDOM
Telephone: +44 2083277824
E-mail: david.logongo@hpa.org.uk
Fax: +44 2082059920

Internet address(es):

General address of the contracting authority: www.hpa.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of standard pipette and robotic tips.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The supplies will be delivered to any HPA sites in England and Wales. Suppliers will need to register at https://hpa.bravosolution.co.uk to receive the documents.

NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in months: 48
Justification for a framework agreement, the duration of which exceeds four years: N/a.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 6 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Health Protection Agency seeks to procure standard pipette tips and robotic tips through a framework agreement lasting upto 4 years. The contract will be available to other Department of Health Arms Length Bodies (ALB) within England, Scotland and Wales. Other named authorities who have expressed an interest in utilising the contract may be listed within the tender documentation. The Framework Agreement will be non exclusive.
A range of tip sizes will be required which should also be available in clearly defined sterile and/or non-sterile packs. Through this tender the Agency, will be looking for filtered, non filtered, robotic and other forms of tips. All tips must be fit for purpose, accuracy, precision, ease of use, storage (box type) will be considered. Other details will be provided in the tender documents.
II.1.6)Common procurement vocabulary (CPV)

38000000 – AB06, 33000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The HPA is likely to spend 3 000 000 GBP over the duration of the contract.
Estimated value excluding VAT:
Range: between 3 000 000 and 6 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Deposits and guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Parts 4 and 5 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter VII, Section 2 of Directive 2004/18/EC), on the basis of information received in response to an invitation to tender.
Criteria for the rejection of economic operators (Lifted from the Public Contracts Regulations 2006) – This section has no associated Explanatory Memorandum.
23.—(1) Subject to paragraph (2) of The Public Contracts Regulations 2006, a contracting authority shall treat as ineligible and shall not select an economic operator in accordance with these Regulations if the contracting authority has actual knowledge that the economic operator or its directors or any other person who has powers of representation, decision or control of the economic operator has been convicted of any of the following offences—
(a) Conspiracy within the meaning of section 1 of the Criminal Law Act 1977(1) where that conspiracy relates to participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA(2);
(b) Corruption within the meaning of section 1 of the Public Bodies Corrupt Practices Act 1889(3) or section 1 of the Prevention of Corruption Act 1906(4);
(c) The offence of bribery;
(d) Fraud, where the offence relates to fraud affecting the financial interests of the European Communities as defined by Article 1 of the Convention relating to the protection of the financial interests of the European Union, within the meaning of—
(i) The offence of cheating the Revenue;
(ii) The offence of conspiracy to defraud;
(iii) Fraud or theft within the meaning of the Theft Act 1968(5) and the Theft Act 1978(6);
(iv) Fraudulent trading within the meaning of section 458 of the Companies Act 1985(7);
(v) Defrauding the Customs within the meaning of the Customs and Excise Management Act 1979(8) and the Value Added Tax Act 1994(9);
(vi) An offence in connection with taxation in the European Community within the meaning of Section 71 of the Criminal Justice Act 1993(10); or
(vii) Destroying, defacing or concealing of documents or procuring the extension of a valuable security within the meaning of section 20 of the Theft Act 1968;
(e) Money laundering within the meaning of the Money Laundering Regulations 2003(11); or
(f) Any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State.
(2) In any case where an economic operator or its directors or any other person who has powers of representation, decision or control has been convicted of an offence described in paragraph (1), a contracting authority may disregard the prohibition described there if it is satisfied that there are overriding requirements in the general interest which justify doing so in relation to that economic operator.
(3) A contracting authority may apply to the relevant competent authority to obtain further information regarding the economic operator and in particular details of convictions of the offences listed in paragraph (1) if it considers it needs such information to decide on any exclusion referred to in that paragraph.
(4) A contracting authority may treat an economic operator as ineligible or decide not to select an economic operator in accordance with these Regulations on one or more of the following grounds, namely that the economic operator—
(a) Being an individual is bankrupt or has had a receiving order or administration order or bankruptcy restrictions order made against him or has made any composition or arrangement with or for the benefit of his creditors or has made any conveyance or assignment for the benefit of his creditors or appears unable to pay, or to have no reasonable prospect of being able to pay, a debt within the meaning of section 268 of the Insolvency Act 1986(12), or article 242 of the Insolvency (Northern Ireland) Order 1989(13), or in Scotland has granted a trust deed for creditors or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of his estate, or is the subject of any similar procedure under the law of any other state;
(b) Being a partnership constituted under Scots law has granted a trust deed or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of its estate;
(c) Being a company or any other entity within the meaning of Section 255 of the Enterprise Act 2002(14) has passed a resolution or is the subject of an order by the court for the company’s winding up otherwise than for the purpose of bona fide reconstruction or amalgamation, or has had a receiver, manager or administrator on behalf of a creditor appointed in respect of the company’s business or any pa rt thereof or is the subject of the above procedures or is the subject of similar procedures under the law of any other state;
(d) Has been convicted of a criminal offence relating to the conduct of his business or profession;
(e) Has committed an act of grave misconduct in the course of his business or profession;
(f) Has not fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established;
(g) Has not fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established;
(h) Is guilty of serious misrepresentation in providing any information required of him under this regulation;
(i) In relation to procedures for the award of a public services contract, is not licensed in the relevant State in which he is established or is not a member of an organisation in that relevant State when the law of that relevant State prohibits the provision of the services to be provided under the contract by a person who is not so licensed or who is not such a member; or
(j) Subject to paragraphs (7), (8) and (9), is not registered on the professional or trade register of the relevant State specified in Schedule 6 in which he is established under conditions laid down by that State.
(5) The contracting authority may require an economic operator to provide such information as it considers it needs to make the evaluation in accordance with paragraphs (1) and (4) except that it shall accept as conclusive evidence that an economic operator does not fall within the grounds specified in paragraphs (1) and (4)(a), (b), (c), (d), (f) or (g) if that economic operator provides to the contracting authority—
(a) In relation to the grounds specified in paragraphs (1) and (4)(a), (b), (c) or (d)—
(i) An extract from the judicial record; or
(ii) In a relevant State which does not maintain such a judicial record, a document issued by the relevant judicial or administrative authority;
(b) In relation to the grounds specified in paragraphs (4)(f) or (g), a certificate issued by the relevant competent authority; and
(c) In a relevant State where the documentary evidence specified in paragraphs (5)(a) and (b) is not issued in relation to one of the grounds specified in paragraphs (1),(4)(a), (b), (c), (d), (f) or (g), a declaration on oath made by the economic operator before the relevant judicial, administrative or competent authority or a relevant notary public or Commissioner for oaths.
(6) In this regulation, “relevant” in relation to a judicial, administrative or competent authority, notary public or Commissioner for oaths means an authority designated by, or a notary public or Commissioner for oaths in the relevant State in which the economic operator is established.
(7) An economic operator established in the United Kingdom or Ireland shall be treated as registered on the professional or trade register for the purposes of paragraph (4)(j) if the economic operator —
(a) Is established in Ireland and is certified as registered with the Registrar of Friendly Societies; or
(b) Is established in either State and is either —
(i) Certified as incorporated by their respective Registrar of Companies; or
(ii) Is certified as having declared on oath that it is carrying on business in the trade in question in the State in which it is established at a specific place of business and under a specific trading name.
(8) In relation to procedures for the award of a public services contract, an economic operator established in Greece shall be treated as registered on the professional or trade register for the purposes of paragraph (4)(j)—
(a) When the services to be provided under the contract are specified in category 8 of Schedule 3 and when Greek legislation requires persons who provide those services to be registered on the professional register (?????? ????????? and ?????? ???????? ???????), if it is registered on that register; and
(b) In any other case, in accordance with paragraph (9).
(9) An economic operator established in a relevant State, other than the United Kingdom or Ireland, which either has an equivalent professional or trade register which is not listed in Schedule 6 or which does not have an equivalent professional or trade register shall be treated as registered on a professional or trade register for the purposes of paragraph (4)(j) on production of either a certificate that he is registered on the equivalent professional or trade register or where no such register exists, a declaration on oath, or in a relevant State which does not provide for a declaration on oath a solemn declaration, made by the economic operator before the relevant judicial, administrative or competent authority or a relevant notary public or Commissioner for oaths, that he exercises the particular profession or trade.
When requesting access to the online questionnaires, please notify the team if you have any accessibility issues (disabilities) which may prevent you from providing a high quality response using the Bravo Sourcing portal. This will then allow the Contracting Authority to agree with you an appropriate format for you to view and respond to the requirements. All communications shall be in English. Tenders and all supporting documentation must be priced in Sterling and all payments under the contract will be in Sterling. Any contract or agreement resulting from the acceptance of a tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English courts. The Contracting Authority does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the potential provider expressly stipulates to the contrary.
Any Potential provider may be disqualified who meets any of the criteria outlined in 23 (4) of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter vii, Section 2 of Directive 2004/18/EC).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential providers will be assessed in accordance with Parts 4 and 5 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter vii, Section 2 of Directive 2004/18/EC), on the basis of information received in response to an invitation to tender.
The Contracting Authority may take into account any of the following information:
(a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 2 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential Providers will be assessed in accordance with Parts 4 and 5 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter vii, Section 2 of Directive 2004/18/EC), on the basis of information received in response to an invitation to tender.
The Contracting Authority may have regard to any of the following means in its assessment:
(a) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private;
(b) An indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(c) A statement of the average annual manpower of the service provider or contractor;
(d) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 8
Objective criteria for choosing the limited number of candidates: The most economically advantageous tender, (MEAT) in terms of the criteria stated in the specifications, in the invitations to tender/descriptive document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Project 186
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.10.2012 – 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.10.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years from date of this publication
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Potential providers should note that, in accordance with the UK Government’s policies on transparency, the Contracting Authority intends to publish the invitation to tender text for Standard Pipette and Robotics Tips awarded, subject to possible redactions at the discretion of the Contracting Authority. Further information on transparency can be found at: http://www.buyingsolutions.gov.uk/aboutus/transparency/.

The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the potential providers. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential providers.
The Contracting Authority will consider variant bids (if accompanied by a compliant bid) within the parameters outlined within the invitation to tender.
The Contracting Authority wishes to establish this Standard Pipette and Robotics Tips for use by the following UK public sector bodies (and any future successors to these organisations):
Ministry or any other national or federal authority, including their regional or local sub-divisions, specifically referring to:
Department of Health.
Health Protection Agency.
NHS Blood and Transplant.
Medicines and Healthcare products Regulatory Agency.
And other Department of Health Arms Length Bodies (ALBs) and any other bodies pursuant to the Health and Soical Care Bill (in its form which receives Royal Assent), including, but not limited to:
National Institute for Health and Clinical Excellence.
National Treatment Agency for Substance Misuse.
Care Quality Commission.
General Social Care Council.
Human Fertilisation and Embryology Authority.
Human Tissue Authority.
Council for Healthcare Regulatory Excellence.
NHS Business Services Authority.
National Patient Safety Agency.
NHS institute for Innovation and Improvement.
NHS Litigation Authority.
Health and Social Care Information Centre.
NHS Appointments Commission.
Monitor.
Alcohol Education and Research Council.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.9.2012