Lambeth Country Show - Delivery of Services

Lambeth Country Show – Delivery of Services

For the delivery of the Lambeth Country Show over the next 3 years, the London Borough of Lambeth and EventLambeth are seeking to engage suitably qualified and experienced contractors who are able to provide the highest standards and provide evidence of having delivered similar services successfully.

United Kingdom-London: Festival organisation services

2020/S 178-431092

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: London Borough of Lambeth
National registration number: n/a
Postal address: Town Hall, Brixton Hill
Town: London
NUTS code: UKI45 Lambeth
Postal code: SW2 1RW
Country: United Kingdom
Contact person: Sophie Eveso
E-mail: SEveso@lambeth.gov.uk
Telephone: +44 2079261916

Internet address(es):Main address: http://www.lambeth.gov.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/18

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34349&B=LBLAMBETH

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/edittransaction.asp?PID=34349&LID=&TID=41130

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Lambeth Country Show (2021-2024) Various Services

Reference number: 41130

II.1.2)Main CPV code

79953000 Festival organisation services

II.1.3)Type of contract

Services

II.1.4)Short description:

The annual summer Lambeth Country Show held on Brockwell Park is the largest of its kind in South East England, attracting 100 000+ people over 2 days in July. For the delivery of the Lambeth Country Show over the next 3 years, the London Borough of Lambeth and EventLambeth are seeking to engage suitably qualified and experienced contractors who are able to provide the highest standards and provide evidence of having delivered similar services successfully. This procurement is divided into eight lots for the following services: marquees and temporary structures, temporary fencing and barriers, sanitary facilities, traffic management services, power generation and distribution, waste management services, staging, front of house and assisted viewing platforms and professional audio, lighting and loudspeaker systems. Single supplier contracts for each individual lot will be established. Tender documents at: https://uk.eu-supply.com/app/rfq/edittransaction.asp?PID=34349&LID=&TID=41130

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for one lot only

II.2)Description

II.2.1)Title:

Marquees and Temporary Structures

Lot No: 1

II.2.2)Additional CPV code(s)

79952000 Event services

79953000 Festival organisation services

45450000 Other building completion work

45212170 Entertainment building construction work

44212320 Miscellaneous structures

II.2.3)Place of performance

NUTS code: UKI45 Lambeth

Main site or place of performance:

SE24 9BJ.

II.2.4)Description of the procurement:

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of marquees and temporary structures the purpose of the marquee structures is for use as markets, venues and offices during the build, break and live event days of the annual Lambeth Country Show.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Temporary Fencing and Barriers

Lot No: 2

II.2.2)Additional CPV code(s)

79952000 Event services

79953000 Festival organisation services

34928100 Crash barriers

34928300 Safety barriers

34928310 Safety fencing

45342000 Erection of fencing

II.2.3)Place of performance

NUTS code: UKI45 Lambeth

Main site or place of performance:

SE24 9BJ.

II.2.4)Description of the procurement:

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of temporary fencing and barriers, for its events delivery programme. The temporary fencing and barriers will be used for perimeter fencing, crowd control, arena sectioning and back of house management during the build, break and live event days of the annual Lambeth Country Show.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Sanitary Facilities

Lot No: 3

II.2.2)Additional CPV code(s)

24955000 Chemical toilets

79952000 Event services

90900000 Cleaning and sanitation services

79953000 Festival organisation services

90000000 Sewage, refuse, cleaning and environmental services

90910000 Cleaning services

II.2.3)Place of performance

NUTS code: UKI45 Lambeth

NUTS code: UK UNITED KINGDOM

Main site or place of performance:

SE24 9BJ.

II.2.4)Description of the procurement:

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of temporary sanitary facilities. sanitary facilities and temporary toilets will be used during the build, break and live event days of the annual Lambeth Country Show, along with temporary show units for the staff and supplier campsite. The supplier will also be responsible for the on-site servicing and grey water removal.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Traffic Management Services

Lot No: 4

II.2.2)Additional CPV code(s)

79952000 Event services

79953000 Festival organisation services

63712700 Traffic control services

II.2.3)Place of performance

NUTS code: UKI45 Lambeth

NUTS code: UKI LONDON

Main site or place of performance:

SE24 9BJ.

II.2.4)Description of the procurement:

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of traffic management services. The supplier will be required to provide signage, signalling resourcing and documentation authoring for the build, break and live event days of the annual Lambeth Country Show.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Power Generation and Distribution

Lot No: 5

II.2.2)Additional CPV code(s)

79952000 Event services

31154000 Uninterruptible power supplies

31156000 Interruptible power supplies

79953000 Festival organisation services

31100000 Electric motors, generators and transformers

II.2.3)Place of performance

NUTS code: UKI45 Lambeth

NUTS code: UK UNITED KINGDOM

Main site or place of performance:

SE24 9BJ.

II.2.4)Description of the procurement:

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of power generation and distribution services, the supplier will be required to supply generators and power distribution; generators will be used to produce power for stages, markets, venues and offices during the build, break and live event days of the annual Lambeth Country Show.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Waste Management Services

Lot No: 6

II.2.2)Additional CPV code(s)

79952000 Event services

79953000 Festival organisation services

90500000 Refuse and waste related services

90000000 Sewage, refuse, cleaning and environmental services

90700000 Environmental services

90900000 Cleaning and sanitation services

II.2.3)Place of performance

NUTS code: UKI45 Lambeth

Main site or place of performance:

SE24 9BJ.

II.2.4)Description of the procurement:

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of waste management services, with high levels of experience and knowledge to ensure the highest standard is provided and that public safety is always put first for its events delivery programme. The collection, management and processing of waste will be required on-site for the build, break and live event days of the annual Lambeth Country Show.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Staging, Front of House and Assisted Viewing Platforms

Lot No: 7

II.2.2)Additional CPV code(s)

45237000 Stage construction works

79952000 Event services

79953000 Festival organisation services

II.2.3)Place of performance

NUTS code: UKI45 Lambeth

Main site or place of performance:

SE24 9BJ.

II.2.4)Description of the procurement:

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of staging, front of house structures and assisted viewing platforms. These structures will be used as staging for various zones during the live event days of the annual Lambeth Country Show, along with the requirement to house mixing desks and other audio technology, as well as providing viewing platforms for those in need.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Professional Audio, Lighting and Loudspeaker Systems

Lot No: 8

II.2.2)Additional CPV code(s)

32340000 Microphones and loudspeakers

79952000 Event services

79953000 Festival organisation services

32330000 Apparatus for sound, video-recording and reproduction

32342410 Sound equipment

51313000 Installation services of sound equipment

92370000 Sound technician

II.2.3)Place of performance

NUTS code: UKI42 Tower Hamlets

Main site or place of performance:

SE24 9BJ.

II.2.4)Description of the procurement:

The London Borough of Lambeth and EventLambeth requires an appropriate events industry supplier of professional audio, lighting and loudspeaker systems. These types of technical production will be used for various stages and venues during live event days of the annual Lambeth Country Show. Suppliers are required to be available to work with the event planning team at the start of the planning process and through the project lifetime.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/10/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 17/07/2021

IV.2.7)Conditions for opening of tenders

Date: 12/10/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

September 2024.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of Justice of England and Wales
Postal address: Strand
Town: London
Postal code: WC2A
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/09/2020