Lancaster University Project Manager Services Framework

Multiple Lots. Supplier Information Day 22 April 2016.

United Kingdom-Lancaster: Calculation of costs, monitoring of costs

2016/S 059-099957

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancaster University
Bailriggg Campus
For the attention of: Steve Boyd
LA1 4YW Lancaster
UNITED KINGDOM
E-mail: s.boyd2@lancaster.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/lancaster/

Address of the buyer profile: https://in-tendhost.co.uk/lancaster/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Project Manager Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKD4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 950 000 and 3 350 000 GBP

II.1.5)Short description of the contract or purchase(s)

It is anticipated services to be delivered under this Framework will be part funded by the European Regional Development Fund Programme 2014 to 2020: The Contracting Authority (Lancaster University) is inviting Economic Operators to participate in this Restricted procurement process with the aim of establishing a Project Manager Services Framework to support the Authority’s projected capital spend of over 159 000 000 GBP over the next 4 years. The Framework which will run for a period of 2 years with a further 2 12-month options to extend — total possible duration of 4 years. The collective Framework procurement documents consist of and so refer to; 3 Lots, and the Contracting Authority aims to appoint 4 Economic Operators to each Framework Lot. Economic Operators appointed to each Lot will be ranked. Over the life of the Framework, the Contracting Authority will ‘call off’ / award packages of work either on the basis of a direct award to Rank 1 or further/mini-competition. For full details please refer to the procurement documents available at https://in-tendhost.co.uk/lancaster/

The Contracting Authority will host a ‘Supplier Information Day’ Friday, 22.4.2016 from 10:30 till 12:30 at Lancaster University, Bailrigg Campus, Lancaster, LA1 4YW, UK. Attendance is optional. It is highly recommended that attendees have read all published procurement documents ahead of attending the Supplier Information Day; the aim of which is to provide attendees with an overview of; the University, their requirements, the procurement process, the e-tendering system, and to respond to any questions attendees may wish to ask about any aspect of the tender or process. Questions (anonymised) and their answers will be documented and shared publically via the In-Tend clarification function. The expected duration is approximately 2 hours. Attendees will be able to explore the campus grounds afterwards but this is likely to be unaccompanied. A maximum of 1 attendee per Economic Operator is permitted to attend. You must register your intention to attend via the In-Tend ‘correspondence’ function by close of business Tuesday 19.4.2016. The University will provide light refreshments but not lunch. The meeting point will be University House Reception. Please allow time to find and pay for parking on-site and get to the meeting point for collection by no later than 9:50. A campus map and car parking information can be found in the Invitation To Tender document (Specification files).

II.1.6)Common procurement vocabulary (CPV)

71244000, 71246000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 2 950 000 and 3 350 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 4.8.2016. Completion 3.8.2018

Information about lots

Lot No: 1 Lot title: Project Management Services 0 GBP — 4 000 000 GBP

1)Short description

This lot will cover all Project Management requirements for construction budgets of between 0 GBP — 4 000 000 GBP sub divided into the following elements;
(1) 0 GBP — 500 000 GBP.
(2) 500 001 GBP — 1 500 000 GBP.
(3) 1 500 001 GBP — 4 000 000 GBP.

2)Common procurement vocabulary (CPV)

71540000, 71541000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 450 000 and 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Project Management Services 4 000 000 GBP — 20 000 000 GBP

1)Short description

This lot will cover all Project Management requirements for construction budgets of between 4 000 000 GBP — 20 000 000 GBP.
(1) 4 000 001 GBP — 8 000 000 GBP.
(2) 8 000 001 GBP — 15 000 000 GBP.
(3) 15 000 000 GBP — 20 000 000 GBP.

2)Common procurement vocabulary (CPV)

71541000, 71540000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 350 000 and 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Project Management Services 20 000 000 GBP — 60 000 000 GBP

1)Short description

This lot will cover all Project Management requirements for construction budgets of between 20 000 000 GBP — 60 000 000 GBP sub divided into the following elements:
(1) 20 000 001 GBP — 40 000 000 GBP.
(2) 40 000 001 GBP — 60 000 000 GBP.

2)Common procurement vocabulary (CPV)

71500000, 71541000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 400 000 and 1 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per PQQ.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per PQQ.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per Section 6 of the PQQ Technical and Professional Ability.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Organisations must have at least 1 qualified Project Manager to be considered for full selection assessment.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: There will be a maximum of 8 operators per lot taken through to the ITT stage.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 40

2. Collaborative working with the professional project team. Weighting 15

3. Service delivery and management. Weighting 15

4. Resource and expertise. Weighting 10

5. Collaboration with contractors. Weighting 10

6. Costing and value for money. Weighting 5

7. Sustainability and innovation. Weighting 5

8. Acceptance of the terms and conditions of contract (pass/fail). Weighting 0

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SP/E/16/787

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.5.2016 – 11:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Up to 4 years from the award date estimated at being August 2016.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Various projects during the life of this framework will be funded/part funded by European Regional Development Funds (ERDF).

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Lancaster University will incorporate a minimum 10 calendar day Standstill Period following electronic notification to unsuccessful applicants of the award decision.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.3.2016