Landlord Web Portal Tender

Landlord Web Portal Tender

Lot 1 – Landlord Portal – The basic aim of this project is to make Housing Benefit payment information available securely to Private and Registered Social Landlords who have properties in the Council’s area.

UK-Lochgilphead: Software implementation services

2013/S 098-167627

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Argyll and Bute Council
Kilmory
Contact point(s): Procurement and Commissioning Team
For the attention of: Emma Graham
PA31 8RT Lochgilphead
UNITED KINGDOM
Telephone: +44 1586555205
E-mail: emma.graham@argyll-bute.gov.uk
Fax: +44 1546604411

Internet address(es):

General address of the contracting authority: http://www.argyll-bute.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00063

Further information can be obtained from: Argyll and Bute Council
Witchburn Road
Contact point(s): Procurement & Commissioning Team
For the attention of: Emma Graham
PA28 6JU Campbeltown
UNITED KINGDOM
Telephone: +44 1586555205
E-mail: emma.graham@argyll-bute.gov.uk
Fax: +44 1586553050
Internet address: http://www.argyll-bute.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Argyll and Bute Council
Witchburn Road
Contact point(s): Procurement & Commissioning Team
For the attention of: Emma Graham
PA28 6JU Campbeltown
UNITED KINGDOM
Telephone: +44 1586555205
E-mail: emma.graham@argyll-bute.gov.uk
Fax: +44 1586553050
Internet address: http://www.argyll-bute.gov.uk

Tenders or requests to participate must be sent to: Argyll and Bute Council
Witchburn Road
Contact point(s): Procurement & Commissioning Team
For the attention of: Emma Graham
PA28 6JU Campbeltown
UNITED KINGDOM
Telephone: +44 1586555205
E-mail: emma.graham@argyll-bute.gov.uk
Fax: +44 1586553050
Internet address: http://www.argyll-bute.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Housing Benefit (Landlords) Web Portal and/or Electronic Billing.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Argyll, Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Lot 1 – Landlord Portal – The basic aim of this project is to make Housing Benefit payment information available securely to Private and Registered Social Landlords who have properties in the Council’s area.
Lot 2 – Electronic Billing – The basic aim of this project is to make Council Tax billing and payment information available securely to individuals who are liable for paying the Council tax for properties in the Council’s area.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required. To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 1090 within the appropriate area. If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

72263000, 72266000, 72267000, 72268000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 150 000 and 160 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Housing Benefit (Landlords) Web Portal

1)Short description

To make Housing Benefit payment information available securely to Private and Registered Social Landlords who have properties in the Council’s area.
2)Common procurement vocabulary (CPV)

72263000, 72265000, 72267000, 72268000

3)Quantity or scope

Please see ITT.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Electronic Billing

1)Short description

To make Council Tax billing and payment information available securely to individuals who are liable for paying the Council tax for properties in the Council’s area.
2)Common procurement vocabulary (CPV)

72263000, 72266000, 72267000, 72268000

3)Quantity or scope

Please see ITT.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please respond as per ITT.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please respond as per ITT.
Minimum level(s) of standards possibly required: As per ITT.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please respond as per ITT.
Minimum level(s) of standards possibly required:
As per ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. quality. Weighting 70

2. price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Project_1090
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

8.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 8.7.2013 – 12:00
Place:

Online – PCS Tender.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Council are operating this exercise via Public Contracts Scotland’s new Tendering website as indicated in this notice. Please note this exercise within PCS Tender is split into three parts, selection (Pass/Fail), Lot 1 (scored) and/or Lot 2 (scored). Please ensure you complete the selection questionnaire, failure to do so may result in disqualification. The council understands this system is new therefore please do not hesitate in contacting Emma Graham for assistance.
Please direct all questions via PCS Tender too.
Please contact Emma Graham if you are experiencing any difficulties using PCS Tender.
(SC Ref:265850)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.5.2013