The Homes and Communities Agency is looking to appoint a Contractor to maintain the HCA’s green estate within the area of Telford.
Reference number: HCAP12090
Deadline date: 27/04/2012
This deadline is for… Expressions of Interest and submission of completed PQQ documents (by 5pm)
Contract value: £150,000 – £165,000
Location where the contract is to be carried out: Telford and WrekinTELFORD, SHROPSHIRE. The majority of sites are located in and around the town centre and within the northern and eastern urban fringes.
Is this suitable for smaller suppliers? Yes
Is this contract suitable for a voluntary, community and social enterprise organisations? Yes
Name of the buying organisation: Homes and Communities Agency
Description of the contract
The Homes and Communities Agency is looking to appoint a Contractor to maintain the HCA’s green estate within the area of Telford. The work includes; routine site inspections, playground inspections, playground maintenance, cleansing, grass cutting, hedge cutting, weed control, strimming, maintenance of ornamental and herbaceous planting and unplanned works. There are around 85 sites in total which vary in size and character and include both land reserved for future development and public open space. This is a performance based contract, the performance of which will be managed through KPI’s. Works are not notifiable under CDM The minimum level of Public Indemnity & Employers Liability insurance cover needed for this contract is £5 million and £10 million respectively.
How to apply
These works are being procured via a two stage tender. A pre-qualification questionnaire (PQQ) will be sent to all candidates who respond to the Contract Notice. The PQQ is intended to identify candidates which are most capable of performing the contract in terms of financial status, technical ability and professional capacity. A shortlist of 5-10 contractors will be invited to tender following the evaluation of the PQQs. The contract will be awarded based on lowest price. The lowest tender will be checked and the Contractor will be notified of any errors in the computation of his tender and afforded the opportunity to amend, stand by the tender or withdraw. Should the contractor elect to withdraw his offer, the next lowest tender will be examined accordingly. All PQQ and Tender documents will be provided digitally and must be submitted by paper submission (one hard copy) with a supporting digital copy on a suitable storage device (CD/Memory stick). The Contract period is 2 years with provision for a further 1 Year extension on written instruction by the Employer As part of the procurement process, the HCA needs to be satisfied that you have systems in place for managing health and safety within your business. Organisations wishing to tender for HCA contracts must be registered and assessed by a prequalification assessment scheme which is a member of SSIP (Safety Schemes in Procurement). This also applies to Non Construction companies. Registration and assessment must be in place prior to being invited to formally tender for the project or works. Further information on SSIP and details of assessment scheme members can be found on http://www.ssip.org.uk/ Contractors must have in place Public and Employers Liability insurance cover of £5 million and £10 million to undertake this Contract respectively. All interested candidates should submit a written expression of interest and request for PQQ tender documents (via email, post or fax) quoting the contract title and reference number to the contact details provided. The PQQ documents will be issued on receipt of the expression of interest and should be returned by the stated deadline. This procurement exercise is being managed by TEP Limited on behalf of the Homes and Communities Agency (the Contracting Authority) and all correspondence should be placed to TEP as specified in the Contract Information. All discussions, meetings and communications will be conducted in English. The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP. This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidders commercial interests. Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 (“The Act”). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response. The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visiting http://www.homesandcommunities.co.uk/ethical-policies for further information.