Landscape Architectural Services Framework Agreement
The scope and nature of services required will be determined by the needs of the Client and may include the provision of services on a range of projects of a landscape / environmental / regeneration nature that shall generally comprise a combination of landscape, building and civil engineering elements to deliver playground refurbishments, environmental improvement schemes, regeneration schemes.
UK-Belfast: Landscape architectural services
Section I: Contracting authority
Belfast City Council
Adelaide Exchange, 24-26 Adelaide Street
For the attention of: Michael Stanley
BT2 8GD Belfast
Telephone: +44 2890320202
General address of the contracting authority: www.belfastcity.gov.uk/tenders
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 400 000 and 700 000 GBP
The scope and nature of services required will be determined by the needs of the Client and may include the provision of services on a range of projects of a landscape / environmental / regeneration nature that shall generally comprise a combination of landscape, building and civil engineering elements to deliver playground refurbishments, environmental improvement schemes, regeneration schemes, arterial routes enhancements, Greenflag improvement schemes, community gardens, multi-use games areas (MUGA’s), outdoor gymnasiums, youth association areas, general landscaping schemes associated with site/park/estates roadways and new build and refurbishment projects.
The Economic Operator appointed to Framework Agreement ‘E’ shall be contracted (via call-off contracts) – on a project–by-project basis – to provide landscape architect services to take forward projects from the Client’s initial statement of requirements to project handover and completion. This will involve taking projects through strategic assessment and business justification, outline design stage, detailed design stage, the tender process and construction phase through to project completion. The Economic Operator will be required to have the capability to undertake full detailed design. The Economic Operator will (pursuant to a call-off contract) be expected to provide professional advice and support to the Client and ensure that the Client’s appointed employer’s agent / project manager, integrated consultant team (ICT), cost manager / quantity surveyor, CDM co-ordinator and other appointed consultants and contractors deliver construction projects that fully meet the Client’s requirements.
The principal procurement route to be used on projects delivered under Framework Agreement ‘E’ will be full and complete design by a Landscape Architect, followed by tender process, appointment of a works contractor and subsequent construction by the contractor. The Economic Operator appointed under Framework Agreement ‘E’ and a subsequent call-off contract will provide professional advice and support to the Client (or its appointed employer’s agent / project manager and other consultants) as necessary to ensure the design and construction of projects fully meet the Client’s project requirements in terms of cost, programme, quality, health and safety and sustainability
On occasions the Client may require detailed design and construction to be undertaken by the landscape architect up to a specific point or stage (e.g. Landscape Institute Consultant‘s Services Work Stage D) and then be taken forward by an integrated supply team (IST) consisting of contractors, specialist sub-contractors, designers and their supply chains appointed separately by the Client, using the services of the Economic Operator, an integrated consultant team and other consultants. On such occasions, the appointed Economic Operator will, under a call-off contract, be required to continue to provide all necessary professional advice and support to the Client (or its appointed employers agent / project manager and other consultants) as necessary to ensure the design and construction of projects fully meet the Client’s project requirements in terms of cost, programme, quality, health and safety and sustainability.
The Client may require the appointed Economic Operator to provide services on projects under a range of different forms of construction contracts. This may include JCT, ICE, GC Works and other contract forms however it is envisaged that the NEC3 suite of contracts will be the principal form of contract used for the delivery of construction works projects.
The appointed Economic Operator may also be required (under a call-off contract) to provide a wide range of construction-related professional services including general advisory services, procurement services, studies, surveys, investigations, reports and other specialist services associated with provision of landscape architectural services.
The form of agreement shall be based upon the NEC3 Framework Contract (April 2013). The terms and conditions of the Framework Agreement will be included within the Invitation to Tender Documentation issued to those Economic Operators who are selected to tender. An NEC3 Professional Services Contract (April 2013) shall be used as the basis for call-off contracts.
This Framework Agreement is being established by Belfast City Council on behalf of other local councils (including subsidised bodies or other grant recipients) requiring services in Northern Ireland. A list of potential organisations is included in the Pre-Qualification Questionnaire Documentation.
Market information events will be held at Waterfront Hall, 2 Lanyon Place, Belfast, BT1 3WH, Northern Ireland on 24th and 25th June 2013.
Section III: Legal, economic, financial and technical information
Description of particular conditions: Sustainability including all aspects of social, economic and environmental matters will be an integral part of the Service to be provided. In particular the Service to be provided will be required to comply with the general principles included within:
– Sustainability Action Plan published by the NI Government Construction Clients Group – see link below
– OGC Achieving Excellence in Construction Procurement Guide 11: Sustainability – see link below
– Sustainable Construction Guidance Notes 1 to 7 from the NI Sustainable Construction Group – see link below
– Proposals for promoting equality and sustainable development by sustainable procurement in construction – see link below
– Proposals for promoting equality and sustainable development by sustainable procurement in construction through specific sustainability requirements and social clauses – see link below
Framework Agreement ‘E’ and any call-off contract(s) will include conditions and requirements, to be implemented by the Economic Operator throughout Tier 1 of the the supply chain, relating to:- the employment of apprentices, graduates and job placement personnel (in association with, and through schemes approved by, the Contracting Authority); open advertising of employment opportunities; active participation in regular Meet the Buyer events (to be organised by the Contracting Authority) to promote employment, sub-contracting and supply opportunities; active participation in Open Days (to be organised by the Contracting Authority) to promote careers in the construction industry; fair payment conditions; and the provision of key skills training & career development opportunities for employees.
Full information on the Contracting Authority’s requirements to improve economic sustainability, achieve environmental sustainability and foster social sustainability through delivery of services and construction works contracts shall be included within the Invitation to Tender documentation.
Minimum level(s) of standards possibly required: Details are included in the Pre-Qualification Questionnaire Documentation.
Details are included in the Pre-Qualification Questionnaire Documentation.
Minimum level(s) of standards possibly required:
Details are included in the Pre-Qualification Questionnaire Documentation.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Details are included in the Pre-Qualification Questionnaire Documentation.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Belfast City Council nominated officers.
Section VI: Complementary information
Note that PQQ documentation will be available for download from the eSourcingNI portal from 12 noon on Wednesday 12th June 2013. Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.5)Date of dispatch of this notice:7.6.2013