Landscape Gardening Services Scottish Parliament

Landscape Gardening Services Scottish Parliament

Maintenance of the landscaped areas of the Parliament estate which includes cutting amenity and wild grassed areas, pruning of trees and shrubs, weeding, litter collection, winter leaf removal and winter maintenance (to ensure all roads and footpaths are kept clear of snow and ice).

UK-Edinburgh: landscape gardening services

2012/S 192-315921

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Contact point(s): Procurement Services
For the attention of: James Vinestock
EH99 1SP Edinburgh
UNITED KINGDOM
Telephone: +44 1313486504
E-mail: james.vinestock@scottish.parliament.uk

Internet address(es):

General address of the contracting authority: http://www.scottish.parliament.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10284

Further information can be obtained from: Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Contact point(s): Procurement Services
For the attention of: James Vinestock
EH99 1SP Edinburgh
UNITED KINGDOM
Telephone: +44 1313486504
E-mail: james.vinestock@scottish.parliament.uk
Fax: +44 1313486621
Internet address: http://www.scottish.parliament.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Contact point(s): Procurement Services
For the attention of: James Vinestock
EH99 1SP Edinburgh
UNITED KINGDOM
Telephone: +44 1313486504
E-mail: james.vinestock@scottish.parliament.uk
Fax: +44 1313486621
Internet address: https://in-tendhost.co.uk/scottishparliament/aspx/Home

Tenders or requests to participate must be sent to: Scottish Parliamentary Corporate Body
The Scottish Parliament, Procurement Services
Contact point(s): Procurement Services
For the attention of: James Vinestock
EH99 1SP Edinburgh
UNITED KINGDOM
Telephone: +44 1313486504
E-mail: james.vinestock@scottish.parliament.uk
Fax: +44 1313486621
Internet address: https://in-tendhost.co.uk/scottishparliament/aspx/Home

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Parliamentary Services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Landscape and Winter Maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The Scottish Parliament, Edinburgh, EH99 1SP.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The main requirement will be; Maintenance of the landscaped areas of the Parliament estate which includes cutting amenity and wild grassed areas, pruning of trees and shrubs, weeding, litter collection, winter leaf removal and winter maintenance (to ensure all roads and footpaths are kept clear of snow and ice).
Documentation for this contract will be issued and collected electronically via the ‘Current tenders’ tab on the e-tendering website: https://in-tendhost.co.uk/scottishparliament

II.1.6)Common procurement vocabulary (CPV)

71421000, 90620000, 77314000, 90630000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Full details of the scope of this requirement are provided in the PQQ guidance and outline specification document.
II.2.2)Information about options

Options: yes
Description of these options: The Contract may be extended at the sole discretion of the SPCB for a period up to 24 months. The SPCB reserve the right to determine how many months will be taken up.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Unless otherwise stated in the Contract, we will pay all sums properly due within 30 days of having received a valid invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids must be formed as a legal entity prior to contract award.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(5) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Please refer to the PQQ and guidance documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NIC/SER/303
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.11.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

2.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.11.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The SPCB has adopted an electronic system for managing the tendering process – ‘InTend’. Documentation for this contract will be issued and collected electronically via the ‘Current tenders’ tab on the e-tendering website: https://in-tendhost.co.uk/scottishparliament

For guidance on how to download these documents please use the help facility through the E-procurement website. https://in-tendhost.co.uk/scottishparliament/. For further assistance on using the E-Tendering website please contact Kimberly Kerr on +44 1313486620.

The SPCB does not commit to letting a Contract for all or any of the requirements listed.
The SPCB will not be liable for any costs incurred by those expressing interest in or tendering for this contract.
Any Contract awarded shall be governed by and construed in accordance with the laws of Scotland and both parties submit to the exclusive jurisdiction of the Scottish Courts.
As part of the SPCB responsibilities under the Freedom of Information (Scotland) Act 2002, the SPCB may be required to disclose information provided by you in relation to this requirement, to anyone who makes a request under the act.
The SPCB provides no guarantee of the volume or value of business that will be procured from the Contract throughout its term.
(SC Ref:240362).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The SPCB will incorporate a minimum of 10 calendar days standstill period at the point at which information on the decision to award a contract is communicated to the tenderers (the “standstill notification”). An economic operator that suffers, or risk suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SI 2006 No1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.10.2012