Landscape Gardening Tender

Landscape Gardening Tender

The Supply of Landscape Maintenance Services for Guinness Hermitage.

UK-High Wycombe: Landscape gardening services

2013/S 084-142579

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Guinness Partnership Limited
17 Mendy Street
Contact point(s): Procurement
For the attention of: Frank Allison
HP11 2NZ High Wycombe
UNITED KINGDOM
Telephone: +44 1494535823
E-mail: procurement@guinness.org.uk
Fax: +44 1494459502

Internet address(es):

General address of the contracting authority: www.guinnesspartnership.com

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA2146

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Supply of Landscape Maintenance Services for Guinness Hermitage
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Cornwall, Devon, Dorset, Wiltshire, Oxfordshire, Avon, Somerset and Gloucestershire
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Partnership Limited is seeking to appoint a preferred supplier for the supply of Landscape and Maintenance Services for Guinness Hermitage, an operational division of The Guinness Partnership Limited. The Landscape Maintenance Services covers 127 schemes.
The contract will include but is not limited to:
1. Maintenance of grassed areas such as lawn mowing with pre litter removal.
2. Pruning
3. Tree management of lower branches to ensure clear and safe passage of pedestrians
4. Maintenance of planted areas such as shrub, bed including weed control
5. Maintenance of hard landscape areas including moss and weed control
6. Sustainable removal of green waste and arising’s.
7. Working to meet the high quality requirements of our customers whilst controlling costs and achieving savings through improved working practices and recommendations
8. At all times be aware of the impact on our customers, to have an awareness of estate issues and if required raise these issues with the appropriate contact within Guinness Hermitage.
9. Ensure The Partnership Code of Conduct is met at all times.
10. Compliance with relevant legislation including but not limited to Health & Safety standards.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=104358.

II.1.6)Common procurement vocabulary (CPV)

71421000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will cover thirteen Lot/Areas geographically across Cornwall, Devon, Dorset, Wiltshire, Oxfordshire, Avon, Somerset and Gloucestershire. It is envisaged that there will be one company appointed to each Lot/Area.
Bidders are permitted to apply for up to five Lot/Areas.
Bidders are not permitted to submit more than one PQQ application from within the same parent company or the same group of companies.
Service contracts will be awarded on the basis of the criteria set out in the Invitation to Tender documentation and will be based on the Most Economically Advantageous Tender, a combination of cost and quality.
Estimated value excluding VAT: 1 425 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Cornwall

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

7 Schemes
Estimated value excluding VAT: 195 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Plymouth and surrounds including Saltash and Torpoint

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

16 Schemes
Estimated value excluding VAT: 260 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Exeter

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

2 Schemes
Estimated value excluding VAT: 85 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Dorset

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

3 Schemes
Estimated value excluding VAT: 10 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: Devises/Malborough/Calne/Amesbury

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

27 Schemes
Estimated value excluding VAT: 225 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: Faringdon/Henley on Thames

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

3 Schemes
Estimated value excluding VAT: 40 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 8 Lot title: Bristol

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

26 Schemes
Estimated value excluding VAT: 195 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 9 Lot title: North Somerset/Cheddar

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

5 Schemes
Estimated value excluding VAT: 35 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 10 Lot title: North Bristol

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

6 Schemes
Estimated value excluding VAT: 75 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 11 Lot title: Bath/NES – Bath & North East Somerset

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

11 Schemes
Estimated value excluding VAT: 105 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 12 Lot title: South Gloucestershire

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

2 Schemes
Estimated value excluding VAT: 25 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 13 Lot title: Cheltenham & Gloucester

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

12 Schemes
Estimated value excluding VAT: 110 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: South Hams, Devon

1)Short description

Landscape Maintenance Services for a mixture of shared ownership, general needs and sheltered accommodation.
2)Common procurement vocabulary (CPV)

71421000

3)Quantity or scope

7 Schemes
Estimated value excluding VAT: 70 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(8) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(12) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 15: and maximum number 30
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.5.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:104358)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Government Procurement Service
Cabinet Office 70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:26.4.2013