Landscape Maintenance Contract 2021-2024 – Glasgow

Landscape Maintenance Contract 2021-2024 – Glasgow

(i) grass-cutting (ii) pruning of shrubs/hedges and weed control.

United Kingdom-Glasgow: Grounds maintenance services

2020/S 205-500581

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Glen Oaks Housing Association
Postal address: 3 Kilmuir Drive, Arden
Town: Glasgow
NUTS code: UKM82 Glasgow City
Postal code: G46 8BW
Country: United Kingdom
Contact person: Donald Weir
Telephone: +44 1416380999
Fax: +44 1416385999
Internet address(es):
Main address:
Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Glen Oaks HA: Landscape Maintenance Contract 2021-24


II.1.2)Main CPV code

77314000 Grounds maintenance services

II.1.3)Type of contract


II.1.4)Short description:


The provision of a term maintenance contract for the maintenance of common areas within the Glen Oaks estate, including but not limited to the following:

(i) grass-cutting

(ii) pruning of shrubs/hedges and weed control

(iii) de-littering of common footpaths

(iv) garden care scheme for private gardens

In the employer’s properties in Arden, Darnley and North Pollok, Glasgow G46 and G53 as detailed in tender documents which is the contract area.


II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

77314000 Grounds maintenance services

II.2.3)Place of performance

NUTS code: UKM82 Glasgow City
Main site or place of performance:

Postal areas: G46 and G53.


II.2.4)Description of the procurement:


The procurement documents comprise the specification of works including attached drawings and measurements; the ESPD document (minimum selection standards); the invitation to tender quality document (ITT Quality Doc.); the bill of quantities and form of tender.

The tender evaluation will comprise the ESPD, your quality score for the ITT; and the contract sum stated on the form of tender. The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/evaluated.

The criteria for scoring will be to reach a total percentage score as follows:

Price (tender) — deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.

Quality — out of 100 for your TQMS submission, ranked in relation to the other candidates.

The candidates will be scored relative to each other (best answer scoring highest), based on the employer’s individual aspirations/requirements and the information provided by the candidate(s).


II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality assessment / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
End: 31/03/2024
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Refer to tender documents.


III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Refer to tender documents.


III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/11/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 20/11/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:


Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Refer to procurement documents

(SC Ref:633478)


VI.4)Procedures for review

VI.4.1)Review body

Official name: Glasgow Sheriff Court
Postal address: 1 Carlton Place
Town: Glasgow
Postal code: G5 9TW
Country: United Kingdom
Telephone: +44 1414298888

VI.5)Date of dispatch of this notice: