The work includes; routine site inspections, cleansing, grass cutting, hedge cutting, weed control, strimming, maintenance of ornamental and herbaceous planting and unplanned works.
Reference number: HCAP12092
Deadline date: 14/03/2012
This deadline is for… Expressions of Interest by 5pm
Contract value: £45,000 – £50,000
Location where the contract is to be carried out: Middlesbrough. Sites are located north east of the town centre at Middlehaven Dock and along Dockside Road (Cargo Fleet).
Is this suitable for smaller suppliers? Yes
Is this contract suitable for a voluntary, community and social enterprise organisations? Yes
Name of the buying organisation: Homes and Communities Agency
Description of the contract
The Homes and Communities Agency (HCA) wish to appoint a contractor to maintain the HCA’s green estate within the Middlesbrough area. The work includes; routine site inspections, cleansing, grass cutting, hedge cutting, weed control, strimming, maintenance of ornamental and herbaceous planting and unplanned works. The sites vary in size and are largely characterised as land reserved for future development with associated landscapes. Works are not notifiable under CDM The minimum level of Public Indemnity & Employers Liability insurance cover needed for this contract is £5 million and £10 million respectively.
How to apply
These works are being procured via a single stage tender. Whereby all interested candidates who respond to this contract notice will be invited to tender. Tender documents will be provided digitally and must be submitted by paper submission (one hard copy) with a supporting digital copy on a suitable storage device (CD/Memory stick). The tender document will include a mandatory PQQ which will be evaluated first. The criteria for evaluation is pass or fail and if a contractor fails any element of the Mandatory PQQ then the priced element of their submissions will not be evaluated. The contract period is 2 years with provision for a further 1 Year extension on written instruction by the Employer. As part of the procurement process, the HCA needs to be satisfied that you have systems in place for managing health and safety within your business. Organisations wishing to tender for HCA contracts must be registered and assessed by a prequalification assessment scheme which is a member of SSIP (Safety Schemes in Procurement). This also applies to Non Construction companies. Registration and assessment must be in place prior to being invited to formally tender for the project or works. Further information on SSIP and details of assessment scheme members can be found on http://www.ssip.org.uk/ Contractors must have in place Public and Employers Liability insurance cover of £5 million and £10 million to undertake this Contract respectively. The contract will be awarded based on lowest price. The lowest tender will be checked and the Contractor will be notified of any errors in the computation of his tender and afforded the opportunity to amend, stand by the tender or withdraw. Should the contractor elect to withdraw his offer, the next lowest tender will be examined accordingly. All interested candidates should submit a written expression of interest (via email, post or fax) quoting the contract title and reference number to the contact details provided. Tender documents will be issued after the end of the contract notice period. This procurement exercise is being managed by TEP Limited on behalf of the Homes and Communities Agency (the Contracting Authority) and all correspondence should be placed to TEP as specified in the Contract Information. All discussions, meetings and communications will be conducted in English. The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP. This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidders commercial interests. Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 (“The Act”). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response. The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visiting http://www.homesandcommunities.co.uk/ethical-policies for further information.