Landscape Maintenance Services Inverness

Landscape Maintenance Services Inverness

Requirements: Soft/hard landscaping; Water Areas; Mechanical and Electrical; Winter Weather Activities.

United Kingdom-Inverness: Landscape gardening services

2017/S 106-212673

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Inverness Campus Owners Association
C/O Highlands and Islands Enterprise, An Lòchran, Inverness Campus
United Kingdom
Telephone: +44 1463245245
NUTS code: UKM6Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Inverness campus owners association

Section II: Object

II.1)Scope of the procurement


ICOA Landscape Maintenance services.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Inverness Campus opened to the public in May 2015 and is a nationally and internationally significant location for business, research and education. Inverness Campus Owners Association (ICOA) is made up of representatives of site owners including Highlands & Islands Enterprise (HIE), Inverness College UHI, Cityheart Ltd, University of the Highlands and Islands and Scottish Vet Referrals.

Developed by HIE, the site occupies 215 acres of prime development land and includes a high quality public park with an extensive foot and cycle path network. The design features very high quality soft and hard landscaping, ponds and extensive tree planting aimed at supporting and developing wildlife and biodiversity. The scope of this tender includes:

Soft/hard landscaping; Water Areas; Mechanical & Electrical; Winter Weather Activities.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKM62
Main site or place of performance:


II.2.4)Description of the procurement:

It is expected that these services will be required from the end of August 2017 for a period of 3 years, unless terminated in accordance with the provisions of the Contract, with ICOA having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

The estimated value of these services over 3 years is between GBP 640 000 and GBP 695 000 excluding VAT. This contract has not been divided into Lots since this would make the execution of the contract excessively technically difficult.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Management & Delivery Methodology / Weighting: 20 %
Quality criterion – Name: Management and Delivery Team / Weighting: 15 %
Quality criterion – Name: Environmental Management and Innovation / Weighting: 15 %
Quality criterion – Name: Risk Analysis / Weighting: 10 %
Quality criterion – Name: Community Benefits / Weighting: 5 %
Quality criterion – Name: Fair Work Practices / Weighting: 5 %
Price – Weighting: 30 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This contract will be awarded for 36 months with an optional 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

ICOA may require the supplier to provide additional services. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. The Campus is an evolving site as it responds to development needs and some parts of the existing specification may vary in scope over the length of the contract e.g. additional hard/soft landscaping may be required or a there may be a reduction in the number of undeveloped plots.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Bidders will also be required to list, in so far as they are known, the subcontractors they propose to use.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not applicable.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

4B.1 Bidders will be required to have a minimum ‘general’ yearly turnover of GBP 100 000 for the last 2 years:

4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

4B.6 as an alternative for bidders who started trading less than 3 years prior to the ESPD return date, they must demonstrate adequate financial capacity by the following evidence:

(i) A business plan for a minimum 3 year trading period setting out projected annual average turnover of no less than the threshold stated above;

(ii) A statement of whether or not any full audited accounts are available for any years’ trading to date and copies of those accounts; and

(iii)A letter of support from their bank setting out the level of financial support available to them from their bank and for how long it is available

4B.5 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the minimum types and levels of insurance indicated below, for each and every claim:

Employer’s (Compulsory) Liability Insurance = GBP 10 000 000

Public Liability Insurance = GBP 5 000 000

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Not applicable.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The contract will include Key Performance Indicators (KPIs).

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 11/07/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 11/07/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

ICOA reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Where relevant, bidders are required to provide information relating to consortia (Q2C1 of ESPD) and/or sub-contractors (Q2C1 & Q2D.1

of the ESPD) with the relevant supporting documentation submitted.

This free process gives suppliers access to all Tender documentation as well as an on-line Question & Answer facility which allows queries to be submitted (anonymously) and answers published and shared with all potential bidders.

Tenders must be submitted via the PCS postbox and be received by the date and time indicated with all questions answered. Hard copy responses will not be accepted.

Question scoring methodology for Award criteria is:

0 — Unacceptable — Nil or inadequate response which fails to demonstrate an ability to meet the requirement.

1 — Poor — Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Acceptable — Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Good — Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4- Excellent — Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

A sub-contract clause has been included in this contract. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Bidders will be expected to support the delivery of community benefits which take into account the ambition of Inverness Campus to offer a high quality environment for learning, innovation, collaboration and business development amongst organisations based on site.

The types of Community Benefits that bidders may seek to offer and incorporate into the contract may include, but are not restricted to:

— Targeted recruitment and training initiatives

— Supporting Educational initiatives e.g. offering work experience placements/local school visit to explain what you do/routes to getting into the profession etc

— Vocational training opportunities

— Supply chain initiatives/development

— Support for Community and/or Environmental initiatives which may be taking place in the local community

— Supported business, third sector and voluntary initiatives e.g. offering this sector sub-contracting opportunities to deliver elements of the contract

— Support for Equality and diversity initiatives to encourage inclusiveness

— Charitable donations/monetary value of contributions to community activities

— Graduate, Apprentice, work placements and/or trainee placements

— Supplier engagement with local schools, colleges and/or universities

— Providing funding for new community facilities

— Support and development opportunities delivered to young people

(SC Ref:498067).

VI.4)Procedures for review

VI.4.1)Review body

Inverness Campus Owners Association
C/O Highlands and Islands Enterprise, An Lòchran, Inverness Campus
United Kingdom
Telephone: +44 1463245245
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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