Landscape Works London

The London Borough of Tower Hamlets, is seeking quotations from experienced consultants to deliver the improvement works set out in the Bartlett Park Landscape Masterplan.

United Kingdom-London: Landscape architectural services

2016/S 106-189441

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tower Hamlets
Mulberry Place
For the attention of: Mrs Gohar Lecordier
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644795
E-mail: procurement@towerhamlets.gov.uk

Internet address(es):

General address of the contracting authority: http://www.towerhamlets.gov.uk

Address of the buyer profile: http://www.towerhamlets.gov.uk/

Electronic access to information: https://www.londontenders.org/procontract/supplier.nsf

Electronic submission of tenders and requests to participate: https://www.londontenders.org/procontract/supplier.nsf

Further information can be obtained from: Tower Hamlets
Mulberry Place
For the attention of: Mrs Gohar Lecordier
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644795
E-mail: procurement@towerhamlets.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:London Borough of Tower Hamlets
Mulberry Place, 5 Clove Crescent
For the attention of: Mrs. Gohar Lecordier
E14 2BG London
UNITED KINGDOM
Telephone: +44 2073644795

Tenders or requests to participate must be sent to: https://www.londontenders.org/procontract/supplier.nsf
Please use London Tender Portal
Contact point(s): https://www.londontenders.org/procontract/supplier.nsfPlease
E14 2BG London
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CLC5060 Bartlett Park Landscape Improvement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The London Borough of Tower Hamlets (LBTH), is seeking quotations from experienced consultants to deliver the improvement works set out in the Bartlett Park Landscape Masterplan. The primary role of the consultants will be to:
— Act as Employer’s Agents for LBTH for the delivery of the improvement works in its entirety in accordance with the masterplan.
— Prepare detailed construction drawings and specification, based on the masterplan, required for construction works to commence and complete;
The Consultant, as Employer’s Agent, will be responsible for the:
— Preparation of all necessary construction plans, detailed drawings,specifications and any other information, for all elements of the improvement works set out in the landscape masterplan and associated drawings.
— Preparation of all necessary procurement documents for the procurement of the main works contractor in adherence to public sector regulations and in accordance with London Borough of Tower Hamlets templates.
— Manage the procurement process in its entirety. Note that the contract will be awarded by London Borough of Tower Hamlets.
— Project manage, on behalf of London Borough of Tower Hamlets, the delivery of the improvement works in its entirety.
— Administer the building contract on behalf of London Borough of Tower Hamlets.
— Provide the following services, for the delivery of the project, where required.
– Architectural Design;
– Civil and Structural Design;
– Building Services Design;
– Cost Consultancy;
– Health and Safety Consultancy;
– Landscape Architectural Design.

II.1.6)Common procurement vocabulary (CPV)

71420000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The London Borough of Tower Hamlets (LBTH), is seeking quotations from experienced consultants to deliver the improvement works set out in the Bartlett Park Landscape Masterplan. The primary role of the consultants will be to:
— Act as Employer’s Agents for LBTH for the delivery of the improvement works in its entirety in accordance with the masterplan.
— Prepare detailed construction drawings and specification, based on the masterplan, required for construction works to commence and complete;
The Consultant, as Employer’s Agent, will be responsible for the:
— Preparation of all necessary construction plans, detailed drawings,specifications and any other information, for all elements of the improvement works set out in the landscape masterplan and associated drawings.
— Preparation of all necessary procurement documents for the procurement of the main works contractor in adherence to public sector regulations and in accordance with London Borough of Tower Hamlets templates.
— Manage the procurement process in its entirety. Note that the contract will be awarded by London Borough of Tower Hamlets.
— Project manage, on behalf of London Borough of Tower Hamlets, the delivery of the improvement works in its entirety.
— Administer the building contract on behalf of London Borough of Tower Hamlets.
— Provide the following services, for the delivery of the project, where required.
– Architectural Design,
– Civil and Structural Design,
– Building Services Design,
– Cost Consultancy,
– Health and Safety Consultancy,
– Landscape Architectural Design.
Estimated value excluding VAT:
Range: between 350 000 and 450 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders must be in GBP and all payments under the contract shall be made in GBP.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority will require a contract with one legal entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contained in the Tender Documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The contracting authority shall disqualify form inclusion in the procurement procedure any tenderer who falls within the circumstances of Regulation 57 of the Public Contracts Regulations 2015 where that Regulation dictates that the tenderer’s exclusion shall be mandatory. Where exclusion of a tenderer is discretionary (or where it would otherwise be mandatory save for an exception or relief that can be applied) the contracting authority reserves the right to exclude the tenderer.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire and guidance.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire and guidance. A tenderer will be automatically deselected if their annual turnover fails to meet the minimum threshold as contained in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender documents.
Minimum level(s) of standards possibly required:
As set out in the Tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: As set out in the Pre-Qualification Questionnaire instruction.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CLC5060

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.7.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.7.2016 – 12:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Seal to be removed by London Borough of Tower Hamlets’ legal services representative.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough of Tower Hamlets
HamletsTown Hall, Mulberry Place, 5 Clove Crescent
E14 2BG London
UNITED KINGDOM
E-mail: procurement@towerhamlets.gov.uk
Telephone: +44 2073644795

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, Chapter 6 of the Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.6.2016

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