Landscaping Maintenance Contract Glasgow 2019

Landscaping Maintenance Contract Glasgow 2019

Shrub, hedge and tree management; grass cutting; weed control.

United Kingdom-Glasgow: Landscaping work

2019/S 055-127324

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Craigdale Housing Association
83-85 Dougrie Road
G45 9NS
United Kingdom
Telephone: +44 1416346473
NUTS code: UKM82

Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Craigdale HA Landscaping Maintenance 2019

Reference number: 6237

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The successful candidate will be responsible for:

Shrub, hedge and tree management; grass cutting; weed control; de-littering; and uplifting domestic refuse, debris, litter and sharps (remove/dispose of same day) in communal areas, front and rear gardens, backcourts, access lanes and all external common areas within the red boundaries generally on Schedule 1.

Duties include: reporting in/out at the employer’s offices at the start and end of each working day; initial clean up and maintenance plan; regular weekly inspection throughout year: report on condition of shrubs, trees, play areas, etc, recommendations for maintenance and improvement; quarterly review of contractor performance. Refer Schedule 3 for a more detailed description of the contract requirements and for addresses and location(s), refer Schedule 1 defining the Contract Area.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM82
Main site or place of performance:

Castlemilk G45.

II.2.4)Description of the procurement:

The tender documents comprise the ESPD document [minimum selection standards]; the specification of works [contract and tender pricing document]; and the Tender Quality Questionnaire [TQQ].

The tender evaluation will comprise the ESPD, your quality score for the TQQ; and the contract sum stated on the form of tender.

The submitted ESPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the criteria. Only those contractors who achieve an ESPD pass will have their tender quality and cost considered/ evaluated.

The criteria for scoring will be to reach a total percentage score as follows:

— price (tender): deducting 1 % from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting,

— quality: out of 100 for your TQQ submission, ranked in relation to the other candidates.

The candidates will be scored relative to each other (best answer scoring highest), based on the employer’s individual aspirations/requirements and the information provided by the candidate(s).

II.2.5)Award criteria

Criteria below
Quality criterion – Name: TQQ Quality / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2019
End: 31/03/2020
This contract is subject to renewal: yes
Description of renewals:

The initial contract period will be to 31.3.2020, with options to extend the contract solely at the employer’s discretion on an annual basis thereafter to 31.3.2024.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Refer instructions to contractors and project criteria in the specification of works.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The following selection criteria must be confirmed in the ESPD to achieve a pass.

You must be, or agree to do so prior to commencement:

— construction line registered or hold membership of a recognised EFQM scheme or be UKAS accredited for compliance in accordance with BS OHSAS 18001 (or equivalent) or if you have successfully met the assessment requirements of a construction-related scheme with registered membership of Safety Schemes in Procurement (SSIP),

— agreement to additional financial credit checks including an assessment of your annual turnover and profit over the last 3 financial years, supplemented by enquiries through credit reference agencies [Dunn and Bradstreet],

— an annual turnover more than 50 000,00 GBP, and annual profit greater than 0 in each of the past 3 years,

— the minimum Insurance requirements, relevant to this contract, which the candidate holds [and/or confirms will be placed prior to date of contract where applicable] are 5 000 000 GBP cover for Public liability; and 10 000 000 GBP cover for employer’s liability,

— landscaping works must not be subcontracted,

— contractors must include evidence of experience, directly or by in-house team(s), of completion of as many similar landscaping contracts as practicable in the past 5 years. The threshold for experience is similar scope, quantity and value of works for a minimum of two completed term contracts,

— the employer must be permitted to obtain references from any of the candidate’s clients, whether listed under experience or not, to evidence the quality of service the candidate states has been previously provided to the Employer and/ or others,

— operation of a management database system which includes: electronic communication; electronic documentation and certification issue; financial/payment applications in an agreed format to facilitate component accounting; record photographs; reports on no-access, progress/completion; measurement/reporting of KPIs; and providing bespoke reports in .csv format as agreed with the employer.

Operation of a quality management system to ensure there is a single, clearly identified local point of contact/quality controller and that quality is managed effectively.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Refer instructions to contractors and project criteria and contract conditions in the specification of works.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/04/2019
Local time: 16:30

Craigdale Housing Association Ltd, 83/85 Dougrie Road, Castlemilk, Glasgow G45 9NS.

Information about authorised persons and opening procedure:

By employer board and staff members in accordance with HA procedures

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Refer instructions to contractors and project criteria in the specification of works.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Refer Schedule 7 of the specification of works.

(SC Ref:577533)

VI.4)Procedures for review

VI.4.1)Review body

Atkinson Partnerships
65 Fullarton Drive
KA10 6LF
United Kingdom
Telephone: +44 1413412044
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: