Landscaping Supplies Framework

Landscaping Supplies Framework

The Moray Council is looking to establish a framework of suppliers for the supply, delivery and training (where relevant) of Landscaping Supplies.

United Kingdom-Elgin: Horticultural and nursery products

2013/S 218-378850

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Moray Council
High Street
Contact point(s): Environmental Services
For the attention of: Ken Kennedy
IV30 1BX Elgin
UNITED KINGDOM
Telephone: +44 1343563137

Internet address(es):

General address of the contracting authority: http://www.moray.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00160

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

13/0059 Landscaping Supplies Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Moray.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 35
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 503 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Moray Council is looking to establish a framework of suppliers for the supply, delivery and training (where relevant) of Landscaping Supplies. The supplies required are itemised on the attached Schedules of Items, detailing the requirements for landscaping supplies. Items listed on schedules are those which can be identified as most frequently used items. Supply of other related items may also be required during the course of the framework. This Framework opportunity is for 7 separate lots with a maximum of 5 suppliers per lot. Suppliers are advised they can bid for one, all or several lots.
Lot 1 Herbicide, Fungicide & Biocide
Lot 2 Fertiliser, Grass Seed, Top Dressing
Lot 3 Turf
Lot 4 Pitch Marking Paint
Lot 5 Trees and Shrubs
Lot 6 Bark
Lot 7 Bulbs
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=283822

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

03120000, 03121000, 03100000, 03452000, 24453000, 24457000, 16141000, 03451300, 03451200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As the resulting agreement will be a framework, there is no guarantee of business, however, previous spend over the last 4 years, for information purposes was approximately GBP 503 000.
Estimated value excluding VAT: 503 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Framework shall take effect on 1.2.2014 and shall expire 3 years after the date of commencement, unless it is otherwise terminated in accordance with the provisions.
The Authority may extend the Framework Period by up to a further year in total, by issuing a covering Variation no later than one Month before the framework would otherwise expire.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Herbicide Fungicide & Biocide

1)Short description

Herbicide, Fungicide & Biocide
2)Common procurement vocabulary (CPV)

24453000, 24457000

3)Quantity or scope

Various
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Fertiliser, Grass Seed & Top Dressing

1)Short description

Fertiliser, Grass Seed & Top Dressing
2)Common procurement vocabulary (CPV)

16141000, 03111000

3)Quantity or scope

Various
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Turf

1)Short description

Turf
2)Common procurement vocabulary (CPV)

03121000

3)Quantity or scope

Various
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Pitch Marking Paint

1)Short description

Pitch Marking Paint
2)Common procurement vocabulary (CPV)

44810000

3)Quantity or scope

Approximately 900 x 10 litres per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Trees and Shrubs

1)Short description

Trees and Shrubs
2)Common procurement vocabulary (CPV)

03452000, 03451300

3)Quantity or scope

Various
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Bark

1)Short description

Playchip
2)Common procurement vocabulary (CPV)

03121000

3)Quantity or scope

Various
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Bulbs

1)Short description

Bulbs
2)Common procurement vocabulary (CPV)

03451200

3)Quantity or scope

Various
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

13/0059
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.12.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

17.12.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 17.12.2013 – 12:00
Place:

Elgin

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 30/42 months from award.
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:283822)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

7.11.2013