Landscaping Works for Staffordshire County Council

Framework Agreement for Tarmacadam Paving Repairs and Responsive Maintenance.

United Kingdom-Stafford: Landscape architectural services

2014/S 193-341136

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire County Council
Wedgwood Building, Tipping Street
For the attention of: Alison Morgan
ST16 2DH Stafford
UNITED KINGDOM
Telephone: +44 1785854654
E-mail: alison.morgan@staffordshire.gov.uk
Fax: +44 1785854660

Internet address(es):

General address of the contracting authority: http://www.staffordshire.gov.uk/business/procurement/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See tender document
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

PC539 Framework Agreement for Tarmacadam Paving Repairs and Responsive Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 700 000 and 3 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Framework Agreement to provide Staffordshire County Council with an agreed schedule of rates for the laying of tarmacadam surfaces including all associated works, on County Council owned properties throughout Staffordshire. Projects will normally range between 5 000 GBP and 50 000 GBP in value.

II.1.6)Common procurement vocabulary (CPV)

71420000, 44113100, 44113000, 44113610, 44113620, 44113700, 44113810, 44113800, 44113900

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: The duration of the agreement is for 3 years with the option to extend for up-to 12 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments may be made following acceptance by the banking agents of the County Council.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations (c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1997 and Article 3(1) of Council Joint Action 98/742/JHA respectively (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering. Please refer to Regulation no 23 of the Public Procurement Regulations 2006 (SI No 5) for additional rejection criteria (see link)http://www.opsi.gov.uk/si/si2006/20060005.htm

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The requirements for minimum economic, financial and technical capacity will be included in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The requirements for minimum economic, financial and technical capacity will be included in the tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: Compliance Review (Pass/Fail). Economic and Financial Standing (Pass/Fail). Health and Safety (Pass/Fail). Insurance certification (Pass/Fail) Waste Carriers Licence (Pass/Fail) Health and Safety (39 %) Resources (37 %) Time-line (12 %) Customer Service (12 %) Total: (100 %).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PC539

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.11.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 31.10.2014 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For further details of forthcoming tenders/contracts please visit http://www.staffordshire.gov.uk/business/procurement/ If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction (eAuction). This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system.

How to register:
1. Go to http://www.staffordshire.gov.uk/business/procurement/etendering/. Follow the instructions and then follow the link to on PROACTIS E-Tendering (http://www.staffordshire.alito.co.uk) 2. On the main page click Suppliers then Register links 3. Follow the company profile registration process completing the 6 areas to complete your supplier profile 4. Once complete click the finish button to complete your registration, you will receive a confirmation e-mail which will contain an authentication link 5. Once authenticated you can then login into Proactis. 6. Begin by clicking the Bulletin Board link to search for tenders 7. Enter your search keyword and check the search criteria are correct for your chosen search, once complete click Search 8. To register your interest against an active tender click on the contract title (highlighted in blue) 9. Click the REGISTER button and then Continue 10. The tender will now be in the the My Tenders profile area on the main menu 11. Continue with management of the tender 12.

Please ensure the tender submission deadline is noted. If you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to sp@staffordshire.gov.uk. 1) Addresses and contact points from which further information can be obtained. Official name. This is an electronic tender. All requests for information to be sent through the electronic tendering portal and messaging facility on the Proactis electronic tendering system. Follow the instructions and follow the link to the PROACTIS E-Tendering. Initially, go tohttp://www.staffordshire.gov.uk/business/procurement/etendering/

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

As I.1 and VI.4.2, UK
UNITED KINGDOM

Body responsible for mediation procedures

Staffordshire County Council
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

As I.1 and VI.4.2, UK
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

3.10.2014