Large Format Digitisation System – Request for Quotation

Large Format Digitisation System – Request for Quotation

The National Library of Scotland is planning a procurement exercise for a large format digitisation system that will digitise large bound volumes and loose materials.

United Kingdom-Edinburgh: Hardware

2020/S 082-194727

Prior information notice

This notice is for prior information only

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: National Library of Scotland
Postal address: George IV Bridge
Town: Edinburgh
NUTS code: UKM
Postal code: EH1 1EW
Country: United Kingdom
Contact person: Alyssa Lamb – Procurement and Contracts Partner
E-mail: a.lamb@nls.uk
Telephone: +44 1316233700
Fax: +44 1316233701
Internet address(es):Main address: http://www.nls.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622

I.2)Information about joint procurement

I.3)Communication

Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

RFI – Large Format Digitisation System

Reference number: TBC

II.1.2)Main CPV code

44316400

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The National Library of Scotland “the Library” is planning a procurement exercise for a large format digitisation system that will digitise large bound volumes and loose materials as part of an upcoming newspaper digitisation project in 2020/21. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the library’s requirements.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

30124520
30216110

II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

The National Library of Scotland “the Library” is planning a procurement exercise for a large format digitisation system that will digitise large bound volumes and loose materials as part of an upcoming newspaper digitisation project in 2020/21. At this point the Library is seeking feedback from the industry to determine best practice in providing the appropriate product to deliver on the library’s requirements.

II.2.14)Additional information

Further information will be provided in the additional documentation.

II.3)Estimated date of publication of contract notice:

01/07/2020

Section IV: Procedure

IV.1)Description

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

If you are interested in participating in this Request for Information for the above mentioned services, please complete the questionnaire at Appendix A and return it direct to Alyssa Lamb, Procurement and Contracts Manager by 12:00 Noon on 28th May 2020 – a.lamb@nls.uk using the title “Planned Procurement – Large Format Digitisation System”

RFI PURPOSE

As a means of determining the procurement strategy, giving consideration to how the contract should be packaged to comply with the public procurement legislation and scope of requirement, the purpose of the RFI is to seek views and information from the market place within the areas set out in this RFI.

We are looking for guidance in respect of the overall process, but in the first instance we are looking for direction in relation to present market and industry perceptions as to what is available for the Library’s specific needs.

Information provided in response to the RFI will be used in the development of the procurement strategy(s) and determining the scope, ensuring that any procurement route subsequently selected is attractive to the market place and provide a competitive tendering environment for the delivery of the requirement.

No single response will define the procurement strategy in totality, responses will however be used to inform the approach to market.

It is the sole discretion of the Library to use or disregard information, comments etc. provided in respect of any response and or future correspondence when compiling tender documentation.

This RFI summaries certain aspects of the scope of requirement and potential tender exercise(s).

Additional information on Library procurement policy and procedures can be found at this link https://www.nls.uk/about-us/procurement

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=620356.

(SC Ref:620356)

VI.5)Date of dispatch of this notice:

23/04/2020