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Large Print and Audio Books Framework Agreement
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Large Print and Audio Books Framework Agreement

Monday, 3 August 2015, 10:21

Large Print and Audio Books Framework Agreement

Aberdeenshire Council are acting as a central purchasing boy for the purpose of establishing a framework agreement for Large Print and Audio Books on behalf of itself and Aberdeen City Council.

United Kingdom-Aberdeen: Library books

2015/S 144-265664

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aberdeenshire Council
Woodhill House, Westburn Road
Contact point(s): Commercial and Procurement Services
For the attention of: Melanie Mackenzie
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665652
Fax: +44 1224665656

Internet address(es):

General address of the contracting authority: http://www.aberdeenshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232

Electronic access to information: www.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Aberdeen City Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Large Print and Audio Books Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Aberdeen City and Aberdeenshire.

NUTS code UKM50

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 700 000 GBP

II.1.5)Short description of the contract or purchase(s)

Aberdeenshire Council are acting as a central purchasing boy for the purpose of establishing a framework agreement for Large Print and Audio Books on behalf of itself and Aberdeen City Council.
Tenderers are invited to submit a tender in accordance with the instructions detailed in the ITT.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=407647

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

22113000, 22110000, 22114000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 500 000 and 700 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Initial term of Framework Agreement is 3 years with option to extend by a further 1 year period.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Starting 1.12.2015. Completion 30.11.2018

Information about lots

Lot No: 1Lot title: Large Print for Adults and Older People

1)Short description

Large Print Books for Adults and Older People in the appropriate format as detailed below:
— Range of fiction and non-fictions titles and genres available in standard print format.
— Titles in hardback and paperback.
— Titles should be unabridged.
— Should include titles with Scottish interest and by Scottish authors.
Servicing as below:
i) Supply and Affix of:
— Sleeves.
— Date Labels.
— Barcodes.
— Spine Labels/Category Labels.
ii) Affix only of:
— Spine Labels/Category Labels.
iii) Supply and programme of:
— Security triggers and RFID.

2)Common procurement vocabulary (CPV)

22110000, 22113000, 22114000

3)Quantity or scope

As required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Large Print Books for Children and Young People

1)Short description

Large Print Books for Children and Young People in the appropriate format as detailed below:
— Range of fiction and non-fictions titles and genres available in standard print format.
— Titles in hardback and paperback.
— Titles should be unabridged.
— Suitable for the age range 0-16.
— Include titles in a mixed format i.e. books with an audio component.
Servicing as below:
Supply and Affix of:
— Sleeves.
— Date Labels.
— Barcodes.
— Spine Labels/Category Labels.
Affix only of:
— Spine Labels/Category Labels.
Supply and programme of:
— Security triggers and RFID.

2)Common procurement vocabulary (CPV)

22110000, 22113000, 22114000

3)Quantity or scope

As required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Audio Books for Adults and Older People

1)Short description

Audio Books for Adults and Older People in the appropriate format as detailed below:
— Title should be supplied in all suitable formats.
— Supplier to provide replacement components on request.
— Should include titles with Scottish interest and by Scottish authors.
Servicing as below:
Supply and Affix of:
— Sleeves.
— Barcodes.
— Spine Labels/Category Labels.
Affix only of:
— Spine Labels/Category Labels.
Supply and programme of:
— Security triggers and RFID.

2)Common procurement vocabulary (CPV)

22113000, 22114000

3)Quantity or scope

As required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Audio books for Children and Young People

1)Short description

Audio books for Children and Young People in the appropriate format as detailed below:
— Include titles in mixed format.
— Suitable for the age range 0-16.
— Titles supplied in CD format should contain no more than 6 CDs.
Servicing as below:
Supply and Affix of:
— Sleeves.
— Barcodes.
— Spine Labels/Category Labels.
Affix only of:
— Spine Labels/Category Labels.
Supply and programme of:
— Security triggers and RFID.

2)Common procurement vocabulary (CPV)

22113000, 22114000

3)Quantity or scope

As required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

894/ASE/300
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.8.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

7.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 5.1.2016

IV.3.8)Conditions for opening of tenders

Date: 7.9.2015 – 12:00

Place:

Woodhill House.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:407647).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.7.2015