Learner Voice Survey Welsh Government

UK-Aberystwyth: analysis services

2012/S 69-114728

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

WG DfES – Skills,HE & Lifelong Learning
Rhodfa Padarn, Llanbadarn Fawr,
For the attention of: Sian Hughes
SY23 3UR Aberystwyth
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://https://etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Learner Voice Survey.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 8: Research and development services
Main site or location of works, place of delivery or of performance: Pan Wales.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

As part of its Quality and Effectiveness Framework for post-16 learning, the Department for Education and Skills (DfES), on behalf of the Welsh Ministers (The Client), wishes to commission an organisation, or organisations, to plan and deliver an annual learner survey, covering all Welsh providers of further education (FE), work-based learning (WBL), adult community learning (ACL) and Welsh for Adults (WfA). The tender has been divided into two ‘lots’; organisations can tender to deliver either of the lots, or both. If separate contractors are appointed for each lot, they will be required to work closely together and ensure that effective communication systems are in place, in order to establish a seamless overall learner voice programme.
The Welsh Assembly Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the etenderwales portal https://etenderwales.bravosolution.co.uk Tender documents and other information must be downloaded from and returned through this portal. If you require any further assistance the BravoSolution helpdesk is available on:

Email: help@bravosolution.co.uk Phone: 0800 368 4850 / Fax: 020 7060 0480.

Full information in accessing the portal is found in Section VI.3.
Community Benefits do not apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

71620000, 73000000, 73200000, 71600000, 71632000, 73210000, 79315000, 73220000, 73300000, 79311000, 79311300, 79342310, 79342311, 79419000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This opportunity is divided into 2 lots:
Lot 1- Administration of survey and production of individual provider feedback reports.
Lot 2- Analysis of all-Wales dataset.
Details of both lots are provided in section II.1.8.
Estimated value excluding VAT: 500 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 with option to extend for a further 2 years (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Administration of survey and production of individual provider feedback reports

1)Short description

The contractor’s main objectives will be to:
1) In consultation with providers, learners, DfES and the Learner Voice Steering Group, establish an annual learner survey in FE, WBL, ACL and WfA providers, based on 16 ‘core questions’ piloted in 2010 (subject to changes following separate cognitive testing contract);
2) Administer three annual surveys with post-16 learners, in January 2013, January 2014 and January 2015;
3) Report back to DfES and the Learner Voice Steering Group on survey results;
4) Supply individual provider-level outcome reports at various levels (e.g. course, department and college);
5) Supply a technical report for the Client (DfES) describing the survey methods, processes, and outcomes in terms of response and lessons learnt;
6) Supply the all-Wales dataset for weighting and analysis as part of Lot 2 below.

2)Common procurement vocabulary (CPV)

71620000, 73000000, 73200000, 71600000, 71632000, 73210000, 79315000, 73220000, 73300000, 79311000, 79311300, 79342310, 79342311, 79419000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Lot No: 2 Lot title: Analysis of all-Wales dataset

1)Short description

The contractor’s main objectives will be to:
1) Weight the all-Wales data;
2) Undertake analysis to identify weighted benchmarks for each of the core questions, split by age, gender, ethnicity and learners with learning difficulties/disabilities;
3) Undertake analysis to identify key patterns, correlations, issues and relationships between demographic variables and satisfaction rates (including analysis of statistical significance); and
4) Produce annual weighted and benchmarked provider-level reports, with explanatory notes;
5) Produce an annual detailed statistical analysis for use by DfES; and
6) Produce an annual summary report for a general audience, including learners and providers.

2)Common procurement vocabulary (CPV)

71620000, 73000000, 73200000, 71600000, 71632000, 73210000, 79315000, 73220000, 73300000, 79311000, 79311300, 79342310, 79342311, 79419000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details to be provided will be listed in the invitation to tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details to be provided will be listed in the invitation to tender documents.
Minimum level(s) of standards possibly required: Details to be provided will be listed in the invitation to tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details to be provided will be listed in the invitation to tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

C185/2011/12

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.6.2012 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English or Welsh.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contract will have an option to extend the duration up to a period of a further 24 months.
If you require documentation in an alternative format, please contact the named contact point in this document who will be able to provide a more suitable format. For example, Braille, large print, Word document or audio format.
E-Tender information:
https://etenderwales.bravosolution.co.uk

— The first person from your Organisation to use the platform will be required to register on behalf of the Organisation,
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration,
— The User who performs the Registration becomes the Super User for the Organisation,
— On registering on the Platform the Super User will select a Username and will receive a password,
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page,
— In order to log-in to the Platform please enter your Username and Password,
— Note: If you forget your Password then visit the homepage and click “Forgot your password?”,
— Registration should only be performed once for each Organisation,
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again,
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform,
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation),
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform,
— Tenders must be uploaded to the BravoSolution portal by 2pm.
How to find the ITT:
— Once logged in you must click on ‘ITT’s Open to all Suppliers’,
— The etender references for this contract are: Project_22639 and ITT_35527,
— Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page,
— You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area,
— Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.
Buy4Wales Reference Number: 29848.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.4.2012